SHARE TRANSFER PRIVATE LIMITED COMPANY

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PROFESSIONAL ADEPT (Querist)
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30 October 2024 Sir,
One of the director resigned from our private limited company and transferred shares to them.How to intimate ROC with regard to this.What all documents are needed to be filed?

Dhirajlal Rambhia

Dhirajlal Rambhia (Expert)
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31 October 2024 To intimate the Registrar of Companies (ROC) about the resignation of a director and the transfer of shares, you need to follow these steps and prepare the necessary documents:
Steps to Intimate ROC
Resignation Notice: The resigning director should submit a resignation letter to the company, mentioning the effective date of resignation.
Board Resolution: The Board of Directors should pass a resolution accepting the resignation and noting the effective date.
File Form DIR-12: The company must file Form DIR-12 with the ROC within 30 days of the director's resignation. This form should include the resignation letter, board resolution, and other relevant details.
File Form SH-4: For the transfer of shares, the company should file Form SH-4 with the ROC2. This form should include the share transfer deed, the original share certificate, and the board resolution approving the transfer.
Update Company Records: Update the company's records to reflect the resignation and share transfer.

Documents Needed
Resignation Letter: A formal letter from the resigning director stating the reason for resignation and the effective date.
Board Resolution: A resolution passed by the Board of Directors accepting the resignation and noting the effective date.
Form DIR-12: The form to be filed with the ROC, including the resignation letter and board resolution.
Form SH-4: The form to be filed with the ROC for the transfer of shares, including the share transfer deed and the original share certificate.
Share Transfer Deed: A deed executed by the transferor and transferee for the transfer of shares.
No Objection Certificate (NOC): An NOC from other shareholders, if required by the company's Articles of Association.
Stamp Duty Payment: Ensure that the share transfer deed is properly stamped.
By following these steps and preparing the necessary documents, you can ensure that the ROC is properly informed about the director's resignation and the transfer of shares.