What is Format of vehicle No. in Eway Bill

This query is : Resolved

Daya (Querist)
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13 February 2023 what is Format of vehicle of vehicle No. In Eway Bill.
And whether any Fixed alphanumeric No. For Registration No. while mentioning in Eway Bill.

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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11 July 2024 In the e-way bill system, the format and rules for entering vehicle registration numbers (vehicle numbers) vary slightly depending on whether the vehicle is a normal vehicle or an over-dimensional cargo (ODC). Here are the details:

### Format of Vehicle Number in E-way Bill:

1. **Normal Vehicles (Non-ODC):**
- For regular vehicles transporting goods, the vehicle number should be entered in the following format:
- **Format:** [State Code][Vehicle Number]
- **Example:** DL1Z1234

2. **Over-Dimensional Cargo (ODC) Vehicles:**
- For vehicles transporting over-dimensional cargo, the vehicle number should be prefixed with "ODC":
- **Format:** ODC[State Code][Vehicle Number]
- **Example:** ODCDL1Z1234

### Rules for Vehicle Registration Number:

- **State Code:** Refers to the code of the state in which the vehicle is registered. Each state in India has a unique two-letter code (e.g., DL for Delhi, MH for Maharashtra).
- **Vehicle Number:** Refers to the unique registration number assigned to the vehicle by the concerned regional transport office (RTO). It consists of a combination of numbers and letters specific to the vehicle.

### Fixed Alphanumeric Format:

- There is no fixed alphanumeric format specified universally for all vehicles in the e-way bill system. The format follows the standard vehicle registration format as per the respective state's RTO.
- Ensure that the vehicle number entered in the e-way bill matches exactly with the vehicle's registration number as per the vehicle's documents to avoid any discrepancies during inspection or verification.

### Important Considerations:

- **Accuracy:** It is crucial to enter the vehicle number accurately in the e-way bill to avoid penalties or delays during transit.
- **ODC Vehicles:** If the vehicle is carrying over-dimensional cargo, ensure to prefix "ODC" before the state code and vehicle number.

By following these guidelines, you can correctly enter the vehicle registration number in the e-way bill as per the applicable format, whether it's a normal vehicle or an over-dimensional cargo vehicle. Always refer to the latest guidelines and updates from the GSTN portal or respective state transport departments for any changes or additional requirements related to e-way bill generation.