Urgent- Declaration formats for audit

This query is : Resolved

shivakumar (Querist)
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20 June 2022 Hi All
We have few contract employees to running the payroll and they are working in XYZ organisation.
Now the XYZ organisation conducting internal audit, they asking us few declaration, Could you please send us the formats, as we are new to this type of audit
1) DECLARATION ON NUMBER OF INTERSTATE MIGRANT WORKERS DEPLOYED BY THE CONTRACTORS
2) DECLARATION PERTAINING TO DEPLOYMENT OF INTERNATIONAL WORKERS.
3) Register in Form D under EQUAL REMUNERATION ACT
4) DECLARATION ON LIST OF NATIONAL AND FESTIVAL HOLIDAYS APPLICABLE TO THE EMPLOYEES DEPLOYED AT SOCGEN

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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11 July 2024 Certainly! Here are the formats for the declarations and register you requested:

### 1. Declaration on Number of Interstate Migrant Workers Deployed by the Contractors

**[Date]**

To,
The Internal Audit Team,
XYZ Organisation

Subject: Declaration on Number of Interstate Migrant Workers Deployed by Contractors

This is to certify that as of [Date], the number of interstate migrant workers deployed by [Your Company Name] at XYZ Organisation is as follows:

- State 1: [Number of Workers]
- State 2: [Number of Workers]
- ...
- State n: [Number of Workers]

This declaration is made in accordance with the requirements under applicable laws and regulations.

Sincerely,

[Your Name]
[Your Position]
[Your Company Name]
[Contact Information]

### 2. Declaration Pertaining to Deployment of International Workers

**[Date]**

To,
The Internal Audit Team,
XYZ Organisation

Subject: Declaration Pertaining to Deployment of International Workers

I, [Your Name], [Your Position] at [Your Company Name], hereby declare that as of [Date], the international workers deployed by our organization at XYZ Organisation are as follows:

- Country 1: [Number of Workers]
- Country 2: [Number of Workers]
- ...
- Country n: [Number of Workers]

This declaration is made in compliance with the relevant laws and regulations governing the deployment of international workers.

Sincerely,

[Your Name]
[Your Position]
[Your Company Name]
[Contact Information]

### 3. Register in Form D under Equal Remuneration Act

You can prepare the Register in Form D under the Equal Remuneration Act based on the format provided by the Act. Typically, Form D includes details such as:

- Name of Establishment
- Address of Establishment
- Name of Employees (Male/Female)
- Nature of Work
- Rate of Wages/Salary
- Date of Payment

Ensure you fill out this register accurately as required by law.

### 4. Declaration on List of National and Festival Holidays Applicable to the Employees Deployed at [XYZ Organisation]

**[Date]**

To,
The Internal Audit Team,
XYZ Organisation

Subject: Declaration on List of National and Festival Holidays Applicable to the Employees Deployed at XYZ Organisation

I, [Your Name], [Your Position] at [Your Company Name], hereby declare that the list of national and festival holidays applicable to the employees deployed at XYZ Organisation is as follows:

- National Holidays:
- Holiday 1
- Holiday 2
- ...

- Festival Holidays:
- Holiday A
- Holiday B
- ...

This declaration is made in compliance with the holiday schedule agreed upon with XYZ Organisation.

Sincerely,

[Your Name]
[Your Position]
[Your Company Name]
[Contact Information]

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Feel free to customize these formats based on specific requirements or additional details requested by XYZ Organisation's internal audit team. Ensure all information provided is accurate and up-to-date.