Un accounting sales and stock variation entry

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Kollipara Sundaraiah (Querist)

12 June 2022 Sir,
A Gst registered dealer below mentioned transaction accounting entry passed procedure in books
1.un accounting sales turnover
2.stock variation value
Question:
Dealer accounting entry passed procedure in books.

Aashok Kumar Sharma online

Aashok Kumar Sharma

(Expert)

11 July 2024 Certainly! Based on the transaction details you've provided, here's how a GST registered dealer might record these transactions in their books:

1. **Recording Sales Turnover (Accounting Entry):**
- When making a sale, the dealer will record the revenue generated from the sale of goods or services. This is typically done through the following accounting entry:
- **For Sales of Goods:**
- Debit: Accounts Receivable (or Cash/Bank, if cash sale)
- Credit: Sales Revenue (including GST charged on sales)
- **For Sales of Services:**
- Debit: Accounts Receivable (or Cash/Bank, if cash receipt)
- Credit: Service Revenue (including GST charged on services)

Example:
- For a sale of goods worth Rs. 10k + GST (18%):
- Debit: Accounts Receivable Rs. 11,800
- Credit: Sales Revenue Rs. 10k
- Credit: GST Payable Rs. 1800

2. **Stock Variation (Accounting Entry):**
- Stock variations occur due to changes in the quantity or value of inventory held by the dealer. These changes could result from purchases, sales, losses, damages, or adjustments like depreciation.
- The accounting treatment for stock variations depends on the nature of the variation:
- **Increase in Stock Value (e.g., Purchases):**
- Debit: Inventory (increased value)
- Credit: Accounts Payable (for purchases made on credit) or Cash/Bank (if purchased with cash)
- **Decrease in Stock Value (e.g., Sales or Losses):**
- Credit: Inventory (decreased value)
- Debit: Cost of Goods Sold (if sold) or Loss on Inventory (if damaged or lost)

Example:
- If the stock's value decreases due to damaged goods worth Rs. 5,000:
- Credit: Inventory Rs. 5,000
- Debit: Loss on Inventory Rs. 5,000

**Procedure in Books:**

- **Recording Sales Turnover:**
- Ensure that the correct GST amount is calculated and included in the sales revenue entry.
- Maintain separate accounts for different types of sales (goods/services) and GST collected.

- **Handling Stock Variation:**
- Regularly update inventory records to reflect changes in stock quantities and values.
- Monitor stock movements closely to ensure accurate financial reporting.

These entries ensure compliance with GST regulations and accurate representation of financial transactions in the dealer's books of accounts. Always consult with a qualified accountant or tax advisor for specific guidance tailored to your business's needs and circumstances.

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