09 December 2009
Hi, As per Sec 219 of the Companies Act, 21 days (min time frame) is mentioned for despatching the accounts & annexures to the shareholders. But whether the AGM can be conducted on a shorter despatch of documents. For eg: If the Board Meeting approving the audited report, Notice to AGM & audited accounts are despatched to shareholders on 24th August 2009. Whether AGM can be conducted on 29th August 2009 on a shorter notice. Pls advise Thanks a lot Rajesh K
09 December 2009
Yes it can be conducted on a shorter period for the despatch of documents provided if all shareholders give there written consent for the same.
09 December 2009
Hi, Thanks for the reply. As per Sec 219 (1)(c): "if the copies of the documents aforesaid are sent less than 21 days before the date of the meeting, they shall, not withstanding that fact, be deemed to have been duly sent if it is so agreed by all the members entitled to vote at the meeting." As per this clause whether the AGM can be conducted by collecting the consent from respective members. Thanks a lot Rajesh K
CAclubindia
