sample letters to ITO
This query is : Resolved
06 October 2008
Can you please provide me some sample leeters written to ITO on various subjects like TDS , providing information of third party,etc.My mail id is casanjaysharma@yahoo.com
06 October 2008
On what points in TDS and information of third party you require . There can be any number of points. Too general and vague a question to be answered.
06 October 2008
Please provide some sample drafts
23 July 2025
Sure! Here are some **sample letters to the Income Tax Officer (ITO)** on common subjects like **TDS-related issues** and **providing information of a third party**.
---
### 1. **Sample Letter to ITO regarding TDS Deduction Issue**
**\[Your Name / Company Name]**
\[Your Address]
\[City, Pin Code]
Date: \[DD/MM/YYYY]
To,
The Income Tax Officer,
\[Address of the ITO Office]
Subject: Clarification regarding TDS deduction on payments made by us
Respected Sir/Madam,
With reference to the TDS deduction on payments made by our company during the financial year \[Year], we would like to inform you that all applicable TDS has been deducted, deposited and reflected in the Form 26AS statement.
However, we have noticed certain discrepancies in the TDS credits as reflected in the tax records. We request you to kindly provide us details of the TDS deducted and deposited against our PAN for the period \[mention period].
Further, if there are any specific issues or missing credits, please guide us on the corrective measures to be taken. We are committed to compliance and wish to resolve the matter at the earliest.
Thanking you.
Yours faithfully,
\[Signature]
\[Name & Designation]
\[Contact Number]
---
### 2. **Sample Letter Providing Information of Third Party to ITO**
**\[Your Name / Company Name]**
\[Your Address]
\[City, Pin Code]
Date: \[DD/MM/YYYY]
To,
The Income Tax Officer,
\[Address of the ITO Office]
Subject: Submission of information regarding third party as requested
Respected Sir/Madam,
With reference to your letter/reference number \[mention reference no.] dated \[mention date], requesting information related to \[name of third party or case details], we hereby submit the following details as per our records:
1. Name of the party:
2. PAN / TAN:
3. Address:
4. Nature of transactions:
5. Details of payments received/made:
6. Copies of relevant invoices/agreements attached.
We assure you of our full cooperation and are available to provide any further details or clarifications you may require.
Thanking you.
Yours faithfully,
\[Signature]
\[Name & Designation]
\[Contact Number]
---
### 3. **Sample Letter Requesting Extension of Time for Filing TDS Returns**
**\[Your Name / Company Name]**
\[Your Address]
\[City, Pin Code]
Date: \[DD/MM/YYYY]
To,
The Income Tax Officer,
\[Address of the ITO Office]
Subject: Request for extension of time for filing TDS return for the quarter ending \[Month, Year]
Respected Sir/Madam,
We would like to bring to your kind notice that due to \[mention reason, e.g., technical issues, manpower shortage], we are unable to file the TDS return for the quarter ending \[Month, Year] within the prescribed due date.
We hereby request you to kindly grant us an extension of \[mention number of days/weeks] to file the said return. We assure you that we will complete the filing at the earliest possible time and comply with all regulations.
We request your kind consideration and approval of the same.
Thanking you.
Yours faithfully,
\[Signature]
\[Name & Designation]
\[Contact Number]
---
If you want, I can customize these letters for your specific case or provide formats for other topics as well. Just let me know!
---
### 1. **Sample Letter to ITO regarding TDS Deduction Issue**
**\[Your Name / Company Name]**
\[Your Address]
\[City, Pin Code]
Date: \[DD/MM/YYYY]
To,
The Income Tax Officer,
\[Address of the ITO Office]
Subject: Clarification regarding TDS deduction on payments made by us
Respected Sir/Madam,
With reference to the TDS deduction on payments made by our company during the financial year \[Year], we would like to inform you that all applicable TDS has been deducted, deposited and reflected in the Form 26AS statement.
However, we have noticed certain discrepancies in the TDS credits as reflected in the tax records. We request you to kindly provide us details of the TDS deducted and deposited against our PAN for the period \[mention period].
Further, if there are any specific issues or missing credits, please guide us on the corrective measures to be taken. We are committed to compliance and wish to resolve the matter at the earliest.
Thanking you.
Yours faithfully,
\[Signature]
\[Name & Designation]
\[Contact Number]
---
### 2. **Sample Letter Providing Information of Third Party to ITO**
**\[Your Name / Company Name]**
\[Your Address]
\[City, Pin Code]
Date: \[DD/MM/YYYY]
To,
The Income Tax Officer,
\[Address of the ITO Office]
Subject: Submission of information regarding third party as requested
Respected Sir/Madam,
With reference to your letter/reference number \[mention reference no.] dated \[mention date], requesting information related to \[name of third party or case details], we hereby submit the following details as per our records:
1. Name of the party:
2. PAN / TAN:
3. Address:
4. Nature of transactions:
5. Details of payments received/made:
6. Copies of relevant invoices/agreements attached.
We assure you of our full cooperation and are available to provide any further details or clarifications you may require.
Thanking you.
Yours faithfully,
\[Signature]
\[Name & Designation]
\[Contact Number]
---
### 3. **Sample Letter Requesting Extension of Time for Filing TDS Returns**
**\[Your Name / Company Name]**
\[Your Address]
\[City, Pin Code]
Date: \[DD/MM/YYYY]
To,
The Income Tax Officer,
\[Address of the ITO Office]
Subject: Request for extension of time for filing TDS return for the quarter ending \[Month, Year]
Respected Sir/Madam,
We would like to bring to your kind notice that due to \[mention reason, e.g., technical issues, manpower shortage], we are unable to file the TDS return for the quarter ending \[Month, Year] within the prescribed due date.
We hereby request you to kindly grant us an extension of \[mention number of days/weeks] to file the said return. We assure you that we will complete the filing at the earliest possible time and comply with all regulations.
We request your kind consideration and approval of the same.
Thanking you.
Yours faithfully,
\[Signature]
\[Name & Designation]
\[Contact Number]
---
If you want, I can customize these letters for your specific case or provide formats for other topics as well. Just let me know!
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