Posting of Annual Report to Members

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Muralidharan (Querist)
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29 April 2011 29th April 2011

Dear Forum Members

A closely held public company has about 300 shareholders. Every year the company use to send the Annual Report to its members under "Certificate of Posting". The postal department has recently withdrawn the Certificate of Posting facility. MCA has also notified that the companies can now send the annual report to its members through email. In our case it is not possible to obtain email id from all the members.

In view of the above, please inform whether it would be in order for the company to send the annual report to its members through Ordinary Post (No Proof of despatch would be available henceforth). Also please inform what are the other modes of posting are available to the company.
with regards
Muralidharan

CA. Dashrath Maheshwari

CA. Dashrath Maheshwari (Expert)
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29 April 2011 1. YOU CAN TAKE E-MAIL POSTING FACILITY FROM POSTAL DEPARTMENT, THEY WILL SEND ANNUAL REPORTS TO THERE RESPECTIVE POST OFFICES, WHERE REPORTS WILL BE PRINTED AND DISTRIBUTED TO RESPECTIVE SHAREHOLDER.

2. YOU CAN ALSO SEND ANNUAL REPORTS WITH REGISTERED ACKNOWLEDGED DOCUMENT (REG-AD)

3. You can put Annual Report at your website and the same can be informed to the members accordingly.