issue of duplicate shares

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

15 December 2009 Can you please help me with the procedure for issue of duplicate shares for unlisted public company.

please also provide draft resolution and bond and affidavit format.

CS Arpita Rajpurohit

CS Arpita Rajpurohit (Expert)
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17 December 2009 DOC. 1A â€“ AFFIDAVIT FOR DUPLICATE SHARE CERTIFICATES
[To be executed on non-judicial
stamp paper of value Rs. ...........]
I/We ........................... S/o ............................. resident of ........................................ hereby solemnly declare and state as under :
(1) That I/We ....................................am/are the registered shareholder(s) of .................... shares of your company M/s ......................................... Ltd., as per particulars given below :
Folio Share Cert. No. Distinctive Numbers No. of Shares Face Value of shares (Rs.)

(2) That the share certificates in respect of the said shares had been issued to me on or about .......................... .
(3) That the said share certificates have been lost in transit/by me and that I have searched, or caused search to be made for the said share certificates, but even after careful search, have not been able to find the same.
(4) That since the date the said share certificates were issued to me, I have not sold, pledged or in any other way parted with the possession of the said shares, and that the said share certificates are my absolute property.
(5) That to the best of my knowledge and belief, the said share certificates have either been lost or been accidently destroyed.
Place: .................. .............................
Date: ................... DEPONENT
................................................................................................................................................
Verification
I/We ................................................................... hereby declare that whatever has been stated above are true to the best of my knowledge and belief and nothing relevant has been concealed and no mis-statement has been made.
Place: .................. .............................
Date: ................... DEPONENT
I, .......................................... identified the deponent who has signed before me.
........................
[To be attested by a Notary public or by a first class magistrate]

DOC. 1B â€“ INDEMNITY BOND
[To be executed on non-judicial
stamp paper of value Rs. ...........]
To,
.................. Limited,
(Secretarial Division)
Delhi.
Dear Sir,
In consideration of your agreeing to issue to me/us the duplicate share certificate(s) for ........................ equity shares of Rs. 10 each in lieu of original Share Certificate No.(s) .................. bearing distinctive Nos. ................................. which have been lost or mislaid by me/us.
I/We .......................................................................................................... for myself/ourselves, my/our heirs, executors or administrators, shall indemnify the company against all claims and demands, moneys, losses, damages, costs and expenses which may be brought against or be paid, incurred or sustained by the company by reason or in consequence of the Share Certificates having been mislaid, destroyed or lost, or by reason or in consequence of issuing to me/us the Duplicate Share Certificate(s) or otherwise in relation thereto.
I/We further undertake and agree that if the original Share Certificate(s) shall hereafter be found, the same shall forthwith be delivered or cause the same to be delivered up to the company, their successors and assigns without any cost, fee or reward.
Yours faithfully
Witness : ............................................
1. Signature : Signature of shareholder
Name and Address .............................................
Signature of joint-holder
2. Signature :
Name and Address Address :

DOC. 2 â€“ ADVERTISEMENT IN NEWSPAPER FOR LOSS OF SHARE
CERTIFICATES
Notice is hereby given that the following share certificates are reported to have been lost/destroyed/misplaced and not traceable. The Board of directors of the company will proceed to issue duplicate share certificates in lieu of the said certificates, if no objection is received within .............. days of the publication of this Notice.
Name of the shareholder No. of Shares Share certificate Nos. Distinctive Nos.

By Order of the Board
for .......................
Dated .................. Secretary

DOC. 3 â€“ BOARD RESOLUTION
For approving the issuance of duplicate share certificate
RESOLVED that whereas the company has received from the shareholders, (as per list tabled below) requests for the issue of a duplicate share certificate(s) in lieu of original certificate(s) which are stated to be lost/destroyed/misplaced, and whereas the said shareholders have executed an indemnity bond in favour of the company and a notice of such loss have been advertised in the newspaper, duplicate share certificates be issued to them under the common seal of the company with the words â€œDuplicate in Lieu of Share Certificate Nos. ...............................â€.
Name of shareholders No. of shares Nos. of share certificate lost Distinctive Nos.

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CS Snehal

CS Snehal (Expert)
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17 December 2009 The Indemnity bond is on Rs.100/- stamp paper and Affidavit on Rs.50/- stamp paper. If stamp paper is not available then franking also suffices. Please get both notarised.

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