Iec application has been found deficient

This query is : Resolved

Dhanya (Querist)
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24 September 2012 I have applied for IEC code and they did not accept my application online and want me to submit the hard copy.

Here is the msg they sent me with the reason

Your Application has been found deficient due to following reasons

Application is not in revised ANF 2 A which is available in dgft.gov.in (Application was submitted online)
Self certified copy of documetnayr proof for service provider not furnihsed. (What do they mean by this document?)
Self addressed envelope with stamp of Rs. 30/-
Submit hard copy a/w all supporting documents duly self certified all pages.

deepali agarwal

deepali agarwal (Expert)
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25 September 2012 So its so obvious that u didnt submitted in the revised format and also the documents attested should be self attested which they are not.N also u have to submit the hard copies

Dhanya

Dhanya (Querist)
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25 September 2012 What do they mean by documentary proof for service provider not furnished. What exactly do they need from me.

If you can provide me the sample it would be great

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Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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28 July 2024 When your IEC (Import Export Code) application is found deficient, you need to address specific issues mentioned in the rejection message. Here’s a breakdown of what each point means and how you can address them:

### **1. **Application is not in revised ANF 2A:**

- **Explanation:** ANF 2A is the application form for obtaining an IEC, and it may have been updated or revised. You need to submit the application using the latest version of this form.
- **Action Required:** Download the revised ANF 2A form from the DGFT website and complete it. Ensure that all sections are filled out accurately. You can usually find this form under the "Forms" or "Download" section on the DGFT website.

### **2. **Self-certified copy of documentary proof for service provider not furnished:**

- **Explanation:** This means that you have not provided the necessary proof or documentation related to the service provider you used for obtaining the IEC. This could include documents from the service provider who assisted you in preparing and filing the IEC application.
- **Action Required:** Provide self-certified copies of documents related to the service provider. This could include:
- **Service Agreement or Invoice:** A copy of the service agreement or invoice from the service provider.
- **Certificate of Incorporation/Business Registration:** Proof that the service provider is a registered business or entity.
- **Proof of Payment:** Any payment receipts or bank statements showing the payment to the service provider.

**Self-Certification:** To self-certify, you need to sign and date each copy, declaring that it is a true and accurate copy of the original document.

### **3. **Self-addressed envelope with stamp of Rs. 30/-:**

- **Explanation:** You need to provide a self-addressed envelope with a stamp value of Rs. 30/- to facilitate the return of documents or correspondence.
- **Action Required:** Prepare an envelope addressed to yourself, affix a postage stamp of Rs. 30/- on it, and include it in the package with your hard copy application.

### **4. **Submit hard copy along with all supporting documents duly self-certified all pages:**

- **Explanation:** You need to submit a physical copy of your IEC application along with all required supporting documents. Each page of the supporting documents should be self-certified.
- **Action Required:** Print out the completed revised ANF 2A application form and all supporting documents. Self-certify each page of these documents by signing and dating them.

### **Sample Checklist and Format for Submission:**

1. **Completed Revised ANF 2A Form:** Ensure all fields are filled in accordance with the revised form.
2. **Self-Certified Supporting Documents:**
- **Service Provider’s Proof:** Copies of service provider’s documents (invoice, certificate of incorporation).
- **Any Other Supporting Documents:** As required by the IEC application process.
3. **Self-Addressed Envelope:** Addressed to yourself with Rs. 30/- stamp.
4. **Cover Letter (Optional):** A brief cover letter explaining that you are submitting the revised application and addressing the deficiencies mentioned. Here’s a simple format:

```
[Your Name]
[Your Address]
[City, State, PIN Code]
[Email Address]
[Phone Number]

Date: [Date]

To,
The Director,
Directorate General of Foreign Trade,
[Office Address]

Subject: Resubmission of IEC Application – Deficiency Correction

Dear Sir/Madam,

I am submitting the revised IEC application in response to the deficiency report received. Please find enclosed the completed ANF 2A form, along with the self-certified copies of the necessary supporting documents, including proof from the service provider.

A self-addressed envelope with the requisite stamp is also enclosed for any further correspondence.

Thank you for your attention to this matter.

Sincerely,
[Your Name]
```

### **Summary:**

1. **Use the latest version of the ANF 2A form.**
2. **Provide self-certified copies of documents related to the service provider.**
3. **Include a self-addressed envelope with a stamp of Rs. 30/-.**
4. **Submit the hard copy of the application with all supporting documents self-certified.**

Ensure that all documents are accurate and complete before submission to avoid further delays.