How to Final B/s & Profit Loss after Closed Business

This query is : Resolved

Arvind Mishra (Querist)
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21 July 2020 Dear Expert,
We are running Partnership firm(Franchisee of Dr. Lal Path Lab) from last 4 years, in last FY our Turnover was around 6.50 Lakh and we decided to closed the same and we had closed the same firm in mid of the last year.
we had run our business on Rental premises and having some Fixed assets, some Debtors , some Loan & Advances, now after sale of the same business, we got one fixed amt (without valuation of any Net assets, debtors, etc).

Please suggest how to close our books of accounts and do final, we need to Make other accounts ? (except Balance Sheet, Profit & Loss account) or pls provide Formats

It's urgent

Thanks

Eswar Reddy S

Eswar Reddy S (Expert)
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23 July 2020 You may use earlier format but many adjustment entries to be passed to close it

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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28 July 2024 To close the books of accounts for a partnership firm that has ceased operations, you'll need to prepare final financial statements, including a final Balance Sheet and Profit & Loss Account. Here's a step-by-step guide to help you through the process:

### **1. **Prepare Final Accounts**

#### **1.1 Final Profit & Loss Account**

1. **Record All Income and Expenses:**
- Include all income earned up to the date of closure.
- Record all expenses incurred up to the date of closure.

2. **Calculate Final Profit or Loss:**
- Total Income - Total Expenses = Final Profit or Loss.
- This profit or loss should be transferred to the partners' capital accounts.

**Example Format:**

```
**Profit & Loss Account for the Period Ending [Date]**

| **Particulars** | **Amount (₹)** |
|---------------------------------|----------------|
| **Income:** | |
| - Sales/Service Income | [Amount] |
| - Other Income | [Amount] |
| **Total Income** | [Total Income] |
| | |
| **Expenses:** | |
| - Rent | [Amount] |
| - Salaries | [Amount] |
| - Utilities | [Amount] |
| - Depreciation | [Amount] |
| - Other Expenses | [Amount] |
| **Total Expenses** | [Total Expenses] |
| | |
| **Net Profit/Loss** | [Profit/Loss] |
```

#### **1.2 Final Balance Sheet**

1. **List All Assets and Liabilities:**
- Include all assets like cash, debtors, fixed assets (at book value), etc.
- List all liabilities like loans, creditors, etc.

2. **Adjust for Any Sales or Liquidation:**
- Reflect any sales of assets and receipt of funds.
- Account for the settlement of liabilities.

3. **Determine Final Capital Balance:**
- Adjust the partners' capital accounts for the final profit or loss and distributions.

**Example Format:**

```
**Balance Sheet as of [Date]**

| **Liabilities** | **Amount (₹)** | **Assets** | **Amount (₹)** |
|---------------------------------|----------------|------------------------------|----------------|
| **Capital Accounts:** | | **Fixed Assets:** | |
| - Partner A's Capital | [Amount] | - (at book value) | [Amount] |
| - Partner B's Capital | [Amount] | | |
| **Loan Accounts:** | | **Debtors:** | [Amount] |
| - Loan from Bank | [Amount] | | |
| **Creditors:** | | **Cash/Bank Balance:** | [Amount] |
| - Trade Creditors | [Amount] | | |
| **Other Liabilities:** | | **Other Assets:** | [Amount] |
| - Accrued Expenses | [Amount] | - (e.g., Inventory, Advances) | [Amount] |
| **Total Liabilities** | [Total Liabilities] | **Total Assets** | [Total Assets] |

**Note: Ensure total liabilities equal total assets.**
```

### **2. **Distribution of Remaining Assets**

- **Settling Debts:** Pay off any outstanding liabilities.
- **Distributing Residual Assets:** Distribute remaining assets (if any) among partners as per their capital ratios or the agreed terms.

### **3. **Prepare and File Final Returns**

1. **Income Tax Return:**
- File the final Income Tax Return for the partnership firm, showing the final income and expenses, and declaring closure.

2. **Other Statutory Filings:**
- Ensure all GST, TDS, and other statutory filings are completed, if applicable.

### **4. **Close the Partnership Firm**

1. **Dissolution Agreement:**
- Prepare a dissolution agreement among the partners detailing the distribution of assets and settlement of liabilities.

2. **Inform Authorities:**
- Notify relevant authorities, such as the Registrar of Firms, about the closure.

3. **Bank Accounts:**
- Close all bank accounts related to the firm.

### **5. **Maintain Records**

- **Retain Records:** Keep all financial records, including the final accounts and dissolution documents, for future reference and compliance.

### **Consulting a Professional**

While the above steps provide a general guide, it’s always a good idea to consult with a professional accountant or tax consultant to ensure compliance with all regulatory requirements and to handle any specific nuances of your case.

By following these steps, you can systematically close your partnership firm’s books and ensure that all legal and accounting requirements are met.

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