Formation of group company
This query is : Resolved
09 December 2011
my client want to create a company and he want to add "GROUP" in the name of company for example " R.S GROUOP" can we do so
09 December 2011
Yes you can use group in the name of company
NAME AVAILABILITY GUIDELINES, 2011
In supercession of all the previous circulars and instructions issued by Ministry of Corporate Affairs from time to time regarding name availability, the applicants and Registrar of Companies are advised to adhere following guidelines while applying or approving a name:
1. As per provisions contained in Section 20 of the Companies Act, 1956, no company is to be registered with undesirable name. A proposed name is considered to be undesirable if it is identical with or too nearly resembling with:
(i) Name of a company in existence and names already approved by the Registrar
of Companies;
(ii) Name of a LLP in existence or names already approved by Registrar of LLP;
or
(iii) A registered trade-mark or a trade mark which is subject of an application for
registration, of any other person under the Trade Marks Act, 1999.
2. While applying for a name in the prescribed e-form-1A, using Digital Signature
Certificate (DSC), the applicant shall be required to furnish a declaration to the effect that:
(i) he has used the search facilities available on the portal of the Ministry of Corporate
Affairs (MCA) i.e., www.mca.gov.in/MCA21 for checking the resemblance of the
proposed name(s) with the companies and Limited Liability Partnerships (LLPs)
respectively already registered or the names already approved.
2
(ii) the proposed name(s) is/are not infringing the registered trademarks or a trademark
which is subject of an application for registration, of any other person under the Trade Marks Act, 1999;
(iii) the proposed name(s) is/are not in violation of the provisions of Emblems and Names
(Prevention of Improper Use) Act, 1950 as amended from time to time;
(iv) the proposed name(s) is not such that its use by the company will constitute an offence
under any law for the time being in force.
(v) the proposed name is not offensive to any section of people, e.g., proposed name does
not contain profanity or words or phrases that are generally considered a slur against an
ethnic group, religion, gender or heredity;
(vi) he has gone through all the prescribed guidelines, understood the meaning thereof and
the proposed name(s) is/are in conformity thereof;
(vii) he undertakes to be fully responsible for the consequences, in case the name is
subsequently found to be in contravention of the prescribed guidelines.
3. There is an option in the e-form 1A for certification by the practicing Chartered
Accountants, Company Secretaries and Cost Accountants, who will certify that he has
used the search facilities available on the portal of the Ministry of Corporate Affairs
(MCA) i.e., www.mca.gov.in/MCA21 for checking the resemblance of the proposed
name(s) with the companies and Limited Liability Partnerships (LLPs) respectively
already registered or the names already approved and the search report is attached with the application form. The professional will also certify that the proposed name is not an
undesirable name under the provisions of section 20 of the Companies Act, 1956 and also is in conformity with Name Availability Guidelines, 2011.
4(i) Where e-form 1A has been certified by the professional in the manner stated at ‘3’
above, the name will be made available by the system online to the applicant without
backend processing by the Registrar of Companies (ROC). This facility is not available for
applications for change of name of existing companies.
(ii) Where a name has been made available online on the basis of certification of
practicing professional in the manner stated above, if it is found later on that the name
ought not to have been allowed under provisions of section 20 of the Companies Act read
with these Guidelines, the professional shall also be liable for penal action under
3 provisions of the Companies Act, 1956 in addition to the penal action under Regulations
of respective professional Institutes.
(iii) Where e-form 1A has not been certified by the professional, the proposed name will
be processed at the back end office of ROC and availability or non availability of name
will be communicated to the applicant.
5. The name, if made available, is liable to be withdrawn anytime before registration of the
company, if it is found later on that the name ought not to have been allowed. However,
ROC will pass a specific order giving reasons for withdrawal of name, with an opportunity
to the applicant of being heard, before withdrawal of such name.
6. The name, if made available to the applicant, shall be reserved for sixty days from the
date of approval. If, the proposed company has not been incorporated within such period,
the name shall be lapsed and will be available for other applicants.
7. Even after incorporation of the company, the Central Government has the power to
direct the company to change the name under section 22 of the Companies Act, 1956, if it
comes to his notice or is brought to his notice through an application that the name too
nearly resembles that of another existing company or a registered trademark.
8. In determining whether a proposed name is identical with another, the following shall
be disregarded:
(i) The words Private, Pvt, Pvt., (P), Limited, Ltd, Ltd., LLP, Limited Liability
Partnership;
(ii) The words appearing at the end of the names – company, and company, co., co,
corporation, corp, corpn, corp.;
(iii) The plural version of any of the words appearing in the name;
(iv) The type and case of letters, spacing between letters and punctuation marks;
(v) Joining words together or separating the words, as this does not make a name
distinguishable from a name that uses the similar, separated or joined words. Such as
Ram Nath Enterprises Pvt. Ltd. will be considered as similar to Ramnath Enterprises
Pvt. Ltd.;
(vi) The use of a different tense or number of the same word, as this does not
distinguish one name from another. Such as, Excellent Industries will be similar to
4
Excellence Industries and similarly Teen Murti Exports Pvt. Ltd. will be to Three
Murti Exports Pvt. Ltd.;
(vii) Using different phonetic spellings or spelling variations, as this does not
distinguish one name from another. For example, J.K. Industries limited is existing
then J and K Industries or Jay Kay Industries or J n K Industries or J & K Industries
will not be allowed. Similarly if a name contains numeric character like 3, resemblance
shall be checked with ‘Three’ also;
(viii) The addition of an internet related designation, such as .COM, .NET, .EDU,
.GOV, .ORG, .IN, as this does not make a name distinguishable from another, even
where (.) is written as ‘dot’;
(ix) The addition of words like New, Modern, Nav, Shri, Sri, Shree, Sree, Om, Jai, Sai,
The, etc., as this does not make a name distinguishable from an existing name such as
New Bata Shoe Company, Nav Bharat Electronic etc. Similarly, if it is different from
the name of the existing company only to the extent of adding the name of the place,
the same shall not be allowed. For example, ‘Unique Marbles Delhi Limited’ can not
be allowed if ‘Unique Marbles Limited’ is already existing;
Such names may be allowed only if no objection from the existing company by way of
Board resolution is produced/ submitted;
(x) Different combination of the same words, as this does not make a name
distinguishable from an existing name, e.g., if there is a company in existence by the
name of “Builders and Contractors Limited”, the name “Contractors and Builders
Limited” should not be allowed;
(xi) Exact Hindi translation of the name of an existing company in English especially
an existing company with a reputation. For example, Hindustan Steel Industries Ltd.
will not be allowed if there exists a company with name ‘Hindustan Ispat Udyog
Limited’;
9. In addition to above, the user shall also adhere to following guidelines: --
(i) It is not necessary that the proposed name should be indicative of the main object.;
(ii) If the Company’s main business is finance, housing finance, chit fund, leasing,
investments, securities or combination thereof, such name shall not be allowed unless
5
the name is indicative of such related financial activities, viz., Chit Fund/ Investment/
Loan, etc.;
(iii) If it includes the words indicative of a separate type of business constitution or
legal person or any connotation thereof, the same shall not be allowed. For eg: cooperative,
sehkari, trust, LLP, partnership, society, proprietor, HUF, firm, Inc., PLC,
GmbH, SA, PTE, Sdn, AG etc.;
(iv) Abbreviated name such as ‘BERD limited’ or ‘23K limited’ cannot be given to a
new company. However the companies well known in their respective field by
abbreviated names are allowed to change their names to abbreviation of their existing
name (for Delhi Cloth Mills limited to DCM Limited, Hindustan Machine Tools
limited to HMT limited) after following the requirement of Section 21 of the
Companies Act, 1956. Further, if the name is only a general one like Cotton
Textile Mills Ltd., or Silk Manufacturing Ltd., and not specific like Calcutta
Cotton Textiles Mills Limited or Lakshmi Silk Manufacturing Company Limited, the
same shall not be allowed;
(v) If the proposed name is identical to the name of a company dissolved as a result of
liquidation proceeding should not be allowed for a period of 2 years from the date of
such dissolution since the dissolution of the company could be declared void within
the period aforesaid by an order of the Court under section 559 of the Act. Moreover,
if the proposed name is identical with the name of a company which is struck off in
pursuance of action under section 560 of the Act, then the same shall not be allowed
before the expiry of 20 years from the publication in the Official Gazette being so
struck off since the company can be restored anytime within such period by the
competent authority;
(vi) If the proposed names include words such as ‘Insurance’ , ‘Bank’ , ‘Stock
Exchange’ , ‘Venture Capital’ , ‘Asset Management’ , ‘Nidhi’ , ‘Mutual fund’ etc., the
name may be allowed with a declaration by the applicant that the requirements
mandated by the respective Act/ regulator, such as IRDA, RBI, SEBI, MCA etc. have
been complied with by the applicant;
(vii) If the proposed name includes the word “ State” , the same shall be allowed only in
case the company is a government company. Also, if the proposed name is containing
6
only the name of a continent, country, state, city such as Asia limited, Germany
Limited, Haryana Limited, Mysore Limited, the same shall not be allowed;
(viii) If the proposed name contains any word or expression which is likely to give the
impression that the company is in any way connected with, or having the patronage of,
the Central Government, any State Government, or any local authority, corporation or
body constituted by the Central or any State Government under any law for the time in
force, unless the previous approval of Central Government has been obtained for the
use of any such word or expression;
(ix) If a foreign company is incorporating its subsidiary company, then the original
name of the holding company as it is may be allowed with the addition of word India
or name of any Indian state or city, if otherwise available;
(x) Change of name shall not be allowed to a company which is defaulting in filing its
due Annual Returns or Balance Sheets or which has defaulted in repayment of matured
deposits and debentures and/or interest thereon;
10. These guidelines and revised e-form 1A are likely to be implemented with effect
from 24th July, 2011.
11. This issues with the approval of competent authority.
Yours faithfully,
-Sd/-
(Monika Gupta)
Assistant Director
Copy to: All concerned.
NAME AVAILABILITY GUIDELINES, 2011
In supercession of all the previous circulars and instructions issued by Ministry of Corporate Affairs from time to time regarding name availability, the applicants and Registrar of Companies are advised to adhere following guidelines while applying or approving a name:
1. As per provisions contained in Section 20 of the Companies Act, 1956, no company is to be registered with undesirable name. A proposed name is considered to be undesirable if it is identical with or too nearly resembling with:
(i) Name of a company in existence and names already approved by the Registrar
of Companies;
(ii) Name of a LLP in existence or names already approved by Registrar of LLP;
or
(iii) A registered trade-mark or a trade mark which is subject of an application for
registration, of any other person under the Trade Marks Act, 1999.
2. While applying for a name in the prescribed e-form-1A, using Digital Signature
Certificate (DSC), the applicant shall be required to furnish a declaration to the effect that:
(i) he has used the search facilities available on the portal of the Ministry of Corporate
Affairs (MCA) i.e., www.mca.gov.in/MCA21 for checking the resemblance of the
proposed name(s) with the companies and Limited Liability Partnerships (LLPs)
respectively already registered or the names already approved.
2
(ii) the proposed name(s) is/are not infringing the registered trademarks or a trademark
which is subject of an application for registration, of any other person under the Trade Marks Act, 1999;
(iii) the proposed name(s) is/are not in violation of the provisions of Emblems and Names
(Prevention of Improper Use) Act, 1950 as amended from time to time;
(iv) the proposed name(s) is not such that its use by the company will constitute an offence
under any law for the time being in force.
(v) the proposed name is not offensive to any section of people, e.g., proposed name does
not contain profanity or words or phrases that are generally considered a slur against an
ethnic group, religion, gender or heredity;
(vi) he has gone through all the prescribed guidelines, understood the meaning thereof and
the proposed name(s) is/are in conformity thereof;
(vii) he undertakes to be fully responsible for the consequences, in case the name is
subsequently found to be in contravention of the prescribed guidelines.
3. There is an option in the e-form 1A for certification by the practicing Chartered
Accountants, Company Secretaries and Cost Accountants, who will certify that he has
used the search facilities available on the portal of the Ministry of Corporate Affairs
(MCA) i.e., www.mca.gov.in/MCA21 for checking the resemblance of the proposed
name(s) with the companies and Limited Liability Partnerships (LLPs) respectively
already registered or the names already approved and the search report is attached with the application form. The professional will also certify that the proposed name is not an
undesirable name under the provisions of section 20 of the Companies Act, 1956 and also is in conformity with Name Availability Guidelines, 2011.
4(i) Where e-form 1A has been certified by the professional in the manner stated at ‘3’
above, the name will be made available by the system online to the applicant without
backend processing by the Registrar of Companies (ROC). This facility is not available for
applications for change of name of existing companies.
(ii) Where a name has been made available online on the basis of certification of
practicing professional in the manner stated above, if it is found later on that the name
ought not to have been allowed under provisions of section 20 of the Companies Act read
with these Guidelines, the professional shall also be liable for penal action under
3 provisions of the Companies Act, 1956 in addition to the penal action under Regulations
of respective professional Institutes.
(iii) Where e-form 1A has not been certified by the professional, the proposed name will
be processed at the back end office of ROC and availability or non availability of name
will be communicated to the applicant.
5. The name, if made available, is liable to be withdrawn anytime before registration of the
company, if it is found later on that the name ought not to have been allowed. However,
ROC will pass a specific order giving reasons for withdrawal of name, with an opportunity
to the applicant of being heard, before withdrawal of such name.
6. The name, if made available to the applicant, shall be reserved for sixty days from the
date of approval. If, the proposed company has not been incorporated within such period,
the name shall be lapsed and will be available for other applicants.
7. Even after incorporation of the company, the Central Government has the power to
direct the company to change the name under section 22 of the Companies Act, 1956, if it
comes to his notice or is brought to his notice through an application that the name too
nearly resembles that of another existing company or a registered trademark.
8. In determining whether a proposed name is identical with another, the following shall
be disregarded:
(i) The words Private, Pvt, Pvt., (P), Limited, Ltd, Ltd., LLP, Limited Liability
Partnership;
(ii) The words appearing at the end of the names – company, and company, co., co,
corporation, corp, corpn, corp.;
(iii) The plural version of any of the words appearing in the name;
(iv) The type and case of letters, spacing between letters and punctuation marks;
(v) Joining words together or separating the words, as this does not make a name
distinguishable from a name that uses the similar, separated or joined words. Such as
Ram Nath Enterprises Pvt. Ltd. will be considered as similar to Ramnath Enterprises
Pvt. Ltd.;
(vi) The use of a different tense or number of the same word, as this does not
distinguish one name from another. Such as, Excellent Industries will be similar to
4
Excellence Industries and similarly Teen Murti Exports Pvt. Ltd. will be to Three
Murti Exports Pvt. Ltd.;
(vii) Using different phonetic spellings or spelling variations, as this does not
distinguish one name from another. For example, J.K. Industries limited is existing
then J and K Industries or Jay Kay Industries or J n K Industries or J & K Industries
will not be allowed. Similarly if a name contains numeric character like 3, resemblance
shall be checked with ‘Three’ also;
(viii) The addition of an internet related designation, such as .COM, .NET, .EDU,
.GOV, .ORG, .IN, as this does not make a name distinguishable from another, even
where (.) is written as ‘dot’;
(ix) The addition of words like New, Modern, Nav, Shri, Sri, Shree, Sree, Om, Jai, Sai,
The, etc., as this does not make a name distinguishable from an existing name such as
New Bata Shoe Company, Nav Bharat Electronic etc. Similarly, if it is different from
the name of the existing company only to the extent of adding the name of the place,
the same shall not be allowed. For example, ‘Unique Marbles Delhi Limited’ can not
be allowed if ‘Unique Marbles Limited’ is already existing;
Such names may be allowed only if no objection from the existing company by way of
Board resolution is produced/ submitted;
(x) Different combination of the same words, as this does not make a name
distinguishable from an existing name, e.g., if there is a company in existence by the
name of “Builders and Contractors Limited”, the name “Contractors and Builders
Limited” should not be allowed;
(xi) Exact Hindi translation of the name of an existing company in English especially
an existing company with a reputation. For example, Hindustan Steel Industries Ltd.
will not be allowed if there exists a company with name ‘Hindustan Ispat Udyog
Limited’;
9. In addition to above, the user shall also adhere to following guidelines: --
(i) It is not necessary that the proposed name should be indicative of the main object.;
(ii) If the Company’s main business is finance, housing finance, chit fund, leasing,
investments, securities or combination thereof, such name shall not be allowed unless
5
the name is indicative of such related financial activities, viz., Chit Fund/ Investment/
Loan, etc.;
(iii) If it includes the words indicative of a separate type of business constitution or
legal person or any connotation thereof, the same shall not be allowed. For eg: cooperative,
sehkari, trust, LLP, partnership, society, proprietor, HUF, firm, Inc., PLC,
GmbH, SA, PTE, Sdn, AG etc.;
(iv) Abbreviated name such as ‘BERD limited’ or ‘23K limited’ cannot be given to a
new company. However the companies well known in their respective field by
abbreviated names are allowed to change their names to abbreviation of their existing
name (for Delhi Cloth Mills limited to DCM Limited, Hindustan Machine Tools
limited to HMT limited) after following the requirement of Section 21 of the
Companies Act, 1956. Further, if the name is only a general one like Cotton
Textile Mills Ltd., or Silk Manufacturing Ltd., and not specific like Calcutta
Cotton Textiles Mills Limited or Lakshmi Silk Manufacturing Company Limited, the
same shall not be allowed;
(v) If the proposed name is identical to the name of a company dissolved as a result of
liquidation proceeding should not be allowed for a period of 2 years from the date of
such dissolution since the dissolution of the company could be declared void within
the period aforesaid by an order of the Court under section 559 of the Act. Moreover,
if the proposed name is identical with the name of a company which is struck off in
pursuance of action under section 560 of the Act, then the same shall not be allowed
before the expiry of 20 years from the publication in the Official Gazette being so
struck off since the company can be restored anytime within such period by the
competent authority;
(vi) If the proposed names include words such as ‘Insurance’ , ‘Bank’ , ‘Stock
Exchange’ , ‘Venture Capital’ , ‘Asset Management’ , ‘Nidhi’ , ‘Mutual fund’ etc., the
name may be allowed with a declaration by the applicant that the requirements
mandated by the respective Act/ regulator, such as IRDA, RBI, SEBI, MCA etc. have
been complied with by the applicant;
(vii) If the proposed name includes the word “ State” , the same shall be allowed only in
case the company is a government company. Also, if the proposed name is containing
6
only the name of a continent, country, state, city such as Asia limited, Germany
Limited, Haryana Limited, Mysore Limited, the same shall not be allowed;
(viii) If the proposed name contains any word or expression which is likely to give the
impression that the company is in any way connected with, or having the patronage of,
the Central Government, any State Government, or any local authority, corporation or
body constituted by the Central or any State Government under any law for the time in
force, unless the previous approval of Central Government has been obtained for the
use of any such word or expression;
(ix) If a foreign company is incorporating its subsidiary company, then the original
name of the holding company as it is may be allowed with the addition of word India
or name of any Indian state or city, if otherwise available;
(x) Change of name shall not be allowed to a company which is defaulting in filing its
due Annual Returns or Balance Sheets or which has defaulted in repayment of matured
deposits and debentures and/or interest thereon;
10. These guidelines and revised e-form 1A are likely to be implemented with effect
from 24th July, 2011.
11. This issues with the approval of competent authority.
Yours faithfully,
-Sd/-
(Monika Gupta)
Assistant Director
Copy to: All concerned.
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