Finalisation

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CA Jithesh C (Querist)
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20 August 2009 Dear Experts,
Kindly advice me in the following situation.
A private limited compnay has been registered in December 2008. For the year 2008-09 there was no operations and consequently no expenses incurred except preliminary expenses. The issue is that the capital is not yet introduced in the company. How should we finalise the accounts as on 31/03/09. If it is not necessary to finalise the accounts as on 31/03/09 under Companies Act as there is a relaxation in the first year, how to go ahead with finalisation for taxation purposes?

CA CS CIMA Prakash Somani

CA CS CIMA Prakash Somani (Expert)
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20 August 2009 something extra ordinary case. let me know too

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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24 July 2024 In the given situation where a private limited company was registered in December 2008 but had no operations and expenses except preliminary expenses for the year ending March 31, 2009, here’s how you can approach finalizing the accounts for taxation purposes:

### 1. **Accounts Finalization under Companies Act:**
- According to the Companies Act, a newly registered company typically has relaxation in the first year regarding certain compliance requirements, including audit and financial statement preparation, if there are no significant operations.
- Since there were no operations and only preliminary expenses incurred, you may not be required to prepare detailed financial statements under the Companies Act for the year ending March 31, 2009. However, it's advisable to verify this with a company secretary or a legal advisor to ensure compliance with any specific regulations applicable in your jurisdiction.

### 2. **Finalization for Taxation Purposes:**
- Even if detailed financial statements are not required under the Companies Act, you still need to prepare financial records for taxation purposes.
- For taxation purposes, you should prepare a summary of income and expenses incurred during the period from December 2008 to March 31, 2009.
- List out any preliminary expenses incurred, which typically include expenses related to incorporation, legal fees, registration fees, etc.
- If any capital was introduced into the company after incorporation but before March 31, 2009, ensure it is properly documented.
- Prepare a balance sheet as at March 31, 2009, showing any assets, liabilities, and the share capital (if introduced).
- Ensure that all transactions are documented and recorded accurately, even if there are no significant operations.

### 3. **Tax Return Filing:**
- Use the financial summary prepared for taxation purposes to file the company's first income tax return for the year ending March 31, 2009.
- File the tax return along with any required schedules and declarations.

### 4. **Professional Advice:**
- It’s advisable to seek guidance from a qualified chartered accountant or tax advisor who can assist in preparing the financial summary and ensure compliance with taxation laws and regulations.
- They can also provide clarity on any specific reporting requirements or exemptions applicable to newly incorporated companies in your jurisdiction.

By following these steps and seeking professional advice where necessary, you can ensure that your company complies with taxation requirements for the initial period of operation, even if there were no significant activities during the first year.

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