29 March 2013
sir We are running a pharma business we have to make account in tally erp9 inventory system how to make enteries we are having erp 9 leg al version gopalparvatikar@rediffmail.com
21 July 2024
Setting up inventory entries in Tally ERP 9 for a pharmaceutical business involves several steps to ensure accurate accounting of stock, purchases, sales, and other transactions. Here’s a simplified guide to help you get started with entering transactions related to inventory in Tally ERP 9:
### Setting Up Stock Items:
1. **Create Stock Groups and Stock Categories:** - Navigate to `Gateway of Tally` → `Inventory Info` → `Stock Groups` and create groups like Medicines, Medical Supplies, etc. - Similarly, set up Stock Categories under each group for better categorization.
2. **Create Stock Items:** - Go to `Gateway of Tally` → `Inventory Info` → `Stock Items` and create items for each product you sell or purchase (e.g., Paracetamol Tablets, Bandages, etc.). - Enter details like Name, Unit of Measurement (e.g., Nos, Boxes, Bottles), and Rate.
### Entering Purchase Transactions:
1. **Purchase Order:** - Go to `Gateway of Tally` → `Inventory Vouchers` → `F4: Purchase Order`. - Enter the details of the items ordered from your suppliers.
2. **Purchase Invoice:** - Once goods are received, enter the Purchase Invoice: - `Gateway of Tally` → `Accounting Vouchers` → `F9: Purchase`. - Select `Alt + I` to enter invoice details including supplier name, invoice number, date, and details of stock items received.
### Entering Sales Transactions:
1. **Sales Invoice:** - Go to `Gateway of Tally` → `Accounting Vouchers` → `F8: Sales`. - Enter customer details, invoice number, date, and details of items sold. - Select the appropriate stock item from the list.
### Stock Transfer and Adjustment Entries:
1. **Stock Transfer:** - If transferring stock between locations or warehouses: - `Gateway of Tally` → `Inventory Vouchers` → `F7: Stock Journal`. - Transfer items from one stock location to another.
2. **Stock Adjustment:** - To adjust stock for damages or losses: - `Gateway of Tally` → `Inventory Vouchers` → `F7: Stock Journal`. - Use this voucher to write off damaged stock or make adjustments as necessary.
### Reports to Monitor:
1. **Stock Summary:** - To view current stock levels: - `Gateway of Tally` → `Display` → `Inventory Books` → `Stock Summary`.
- **Backup Data Regularly:** Use Tally's backup feature (`Alt + F3`) to prevent data loss. - **Periodic Stock Taking:** Conduct physical stock verification and update Tally accordingly. - **Consultation:** If unsure, refer to Tally ERP 9 documentation or seek assistance from a Tally expert for specific needs or complex transactions.
By following these steps and using Tally ERP 9’s inventory features effectively, you can streamline your pharmaceutical business's accounting processes and maintain accurate records of stock transactions.
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