19 July 2024
To intimate the Registrar of Companies (ROC) about the change in signature of a director of a company, you typically need to follow these steps:
### Procedure to Intimate ROC for Change in Director's Signature
1. **Board Resolution:** - Hold a board meeting and pass a resolution approving the change in signature of the director. - The resolution should clearly mention the old and new signature of the director.
2. **Preparation of Form DIR-12:** - Prepare Form DIR-12, which is used for intimating ROC about changes in particulars of directors. - Ensure all required details are filled in correctly, including the new signature of the director.
3. **Attachments:** - Attach the following documents with Form DIR-12: - Certified copy of the board resolution approving the change in signature. - Updated specimen signature of the director on the company's letterhead.
4. **Filing with ROC:** - Submit the filled and signed Form DIR-12 along with the attachments to the ROC within 30 days from the date of board resolution. - This can be done electronically through the Ministry of Corporate Affairs (MCA) portal or physically at the ROC office, depending on your jurisdiction and the services available.
5. **Verification and Approval:** - After submission, ROC will verify the documents and details provided. - Upon verification, they will update their records with the new signature of the director.
### Additional Considerations:
- **Certification of Documents:** Ensure that all documents submitted to ROC are certified true copies by a director or company secretary.
- **Fee Payment:** Check the applicable fee for filing Form DIR-12 with ROC and make the payment online if filing electronically.
- **Notification to Banks and Authorities:** After ROC approval, notify banks and other authorities where the director's signature is used for financial transactions or legal purposes.
### Form DIR-12 Details:
- **Purpose:** Change in particulars of directors (including signatures). - **Sections to Fill:** Particulars of the director, details of the change (old and new signature), board resolution details, and attachments.
### Conclusion:
By following the above procedure and ensuring all required documents are correctly filled and submitted, you can effectively intimate ROC about the change in signature of a director of your company. Always double-check the latest requirements and guidelines on the MCA portal or consult with a company secretary for precise compliance with regulatory norms.
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