Society bye law

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09 November 2012 I am request you to suggest and format of society bylaws

RAJESH MODI

RAJESH MODI (Expert)
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09 November 2012 MODEL BYE-LAWS OF THE SOCIETY
1. NAME OF THE ASSOCIATION :
2. ADDRESS OF THEASSOCIATION :
3. MEMBERSHIP:-
a. The association membership fee shall be follows:-
i. Life Membership fees Rs.
ii. Annual Membership Rs.
iii. Monthly subscription Rs.
b. The admission fee for each member shall be Rs. only.
c. Any person who has attained above the age of 18 years will be
allowed to become a member of the association. All the
members of the association is eligible to vote and contest to
managing committee in the General Body Meeting.
d. If the subscription of the member is in arrears for more than
three months without satisfactory explanation to the
Gen.Secretary, his/her name will be removed and the Executive
Committee may reconsider his/her application for re-admission
subject to all the arrears including the admission fee being
paid. The termination of membership on death, the member
acting against the objects of the association unsound mind and
other reasons stated by Executive Committee.
4. INFORMATION REQUIRED BY THE MEMBERS:-
Any member of the association may apply to the Gen.Secretary for any
information as may be required or any matter of the subjects or rules
and regulations of the association.
5. GENERAL BODY AND OTHER MEETINGS:-
a. The report of the Management of the previous years working
and the audited accounts for the one period and proceedings
year shall be discussed and submitted for confirmation.
b. A general body meeting of the association will be held annually
during the month of June.
c. An Executive committee consisting of ….. members shall be
elected in the general body meeting once in a year.
d. An authorised officer bearer may call for a general body meeting
for which 21 days notice shall be given to the members.
e. The executive committee shall generally meet once a month for
which notice of 7 days shall be given to the members by the
Gen.Secretary,
f. Voting shall be conducted by show of hands or secret Ballot.
g. 21 days clear notice for the Annual General Body meeting and
21 days notice for a special General body meeting shall be
given.
h. A special General Body Meeting shall be conveyed as per
Sec.11(3) of the K.S.R.Act 1960.
6. QUORUM:-
The quorum of the General body meeting shall be 1/3 rd of the total
membership of the Association.
7. ACOUNTS:-
a. Official year:- The official year of the Association shall be from
1st April to 31st March every year.
b. The assets and liabilities and the balance sheet of the
Association shall be laid before the Annual General body
Meeting for confirmation.
c. Such a balance sheet and the List of Committee Members shall
be filed with the Registrar of Societies as per Sec. 13 of the
K.S.R.Act. 1960.
8. AUDITOR:-
An auditor shall be appointed annually and the remuneration shall be
fixed by the members in the Annual General Body meeting.
9. EXECUTIVE COMMITTEE:-
a. If ensure and promote the primary aim and objectives of the
academy.
b. To publish Annual report/accounts.
c. To operate funds and manage the property of the association
and to present the duly audited accounts at annual general
body meeting.
d. To form regional centres wherever deemed fit/feasible.
e. In the event of any office bearer laying down office for whatever
reasons, the managing committee can co-opt any member
consider suitable for the office for the remaining period of the
tenure or till elections re held.
f. To ensure that all monitory transaction are through objectives
of the association.
g. To ensure that all monitory transaction are through objectives
of the Association.
h. May decide to expel a member of managing committee or a
member of the association in case any one is convicted or any
criminal offence, or prove insanity or any members action in
contravention to the Bye-laws.
i. Managing Committee shall have power to appeals and raise
funds and fulfil and formalities incumbent upon it.
j. To accept from Government, Non-Government, Local bodies,
organisation and individuals Grants, donations, Subscriptions
or any property movable/immovable for furtherance of the
objectives of the Association.
k. At any meting of the Executive committee each member present
will have one vote except the president who shall have in
addition a casting vote. Voting may be raising of hands or
secret ballot.
l. Executive committee may appoint committee, Sub-Committee
with such powers as deemed fit by this body for the purpose of
in commensurate with objectives. The committee, Sub-
Committee may co-opt persons who are members of the
Association.
m. Executive committee may invite to their meetings not more than
two specialists/experts who may be non members of the
Association whose presence with the deliberations is considered
useful.
n. Executive Committee shall arrange for the publication in any
manner association journal, documents as may be considered
fit in the furtherance of its objectives.
o. To retain, appoint, promote, dismiss any employees for
managing and functioning of the Association and to regulate
their terms and conditions of employment including
remuneration.
p. To make the rules and bye-laws and get approval.
10. Any vacancy that may arise in the Executive Committee may be filled
in by the remaining committee members.
11. Any member of the executive committee being absent for three
successive meetings without proper cause shall cease to bea member
of the executive committee. However he/she is eligible to be reelected.
12. The executive committee is to meet every month or earlier if there is
any business to consider and Gen. Secretary shall convene such
meetings 1/3rd shall quorum.
13. PROVISION:-
Provided that no amendments to the memorandum of association,
rules and regulations of the association shall be made which amy prove
to be repugnant to the provisions of Sec.2(15), 11, 12, 13 and 80G of the
Income Tax Act 1961 as amended from time to time. Further any
amendment carried out shall be forthwith reported to the commiossioner
of Income Tax.
14. Institutions whose objects are similar to those of this
Society/Association and which enjoys the association u.s.80G of the
Income Tax Act 1961 as amended from time to time.
15. The Executive committee in its meeting shall consider all the
question effecting business that may be of interest to the members of
the association and they shall inform and circulate any information
which may be use to the members.
16. There shall be maintenance of accounts of the Association. The
accounts shall be duly audited by a Chartered Accountant. Every
year the Accounts shall be closed by 31st March every year.
17. The funds of the association shall be invested in the modes specified
under the provisions of Sec.13(1)(d) r.w.s.11(5) of the Income Tax Act
1961 as amended from time to time.
18. DISSOLUTION:-
In the event of dissolution or winding up of the Association the
assests remaining as on the date of dissolution shall under no
circumstances be distributed among the members of the managing
committee/Governing body but the same shall be transferred to another
Charitable Society/Association whose objects are similar to those of this
Association and Which enjoys recognition u/s 80G of the Income tax Act
1961 as amended from time to time.
19. CLAUSE-5:
The association formed shall be irrevocable.
20. CLAUSE-6:
The benefits oft he association shall be open to all irrespective of
the caste creed or religion.
21. CLAUSE-7:
The funds and the income of the association shall be solelyutilised
for the achievement of its objectives and no portion of its shall be utilised
for payments to the members by way of profit, interest and dividends.
22. Alteration of amendment of the memorandum of association shall be
made as per Sec.9 of the K.S.R.Act 1960.
23. Change of Name, Rules and regulations shall be made as per Sec.10
of the K.S.R. Act 1960.
24. The dissolution of the association arises Sec.22 and 23 of the
K.S.R.Act 1960 shall be followed.
25. Regarding the amalgamation of the association arises Sec.21 of the
K.S.R.Act 1960 shall be followed.
26. The working hours of the association will be from:-
Morning : 10.00 A.M. to Evening : 7.00 P.M.
27. For matters which have not been specified provided for therein above,
the provisions of the K.S.R.Act 1960 and the rules made there under
shall apply.
28. EXECUTIVE POWERS OF THE COMMITTEE:-
The administration and management of the association shall vest
in the executive committee consisting of 07 members including
President, Gen-Secretary of the association.
PRESIDENT:-
a. He/She shall be in over all charge of the association and the
General body meetings. All the policies and programmes shall
be formulated and implemented only through him/her.
b. He/She shall operate bank account jointly with the
Gen.Secretary.
GEN.SECRETARY:-
a. He/She shall call for all meetings of the General body meeting
as and when deemed necessary and the General body meetings
and the Special body meeting as per the rules with the previous
approval of the president and maintain the minutes book and
record of all the proceedings of the meetings.
b. He/She shall be the correspondent of the association and shall
be in-charge of the office with all the record of the association.
c. He/She shall be the custodian of all articles and belonging both
movable and immovable of the Association.
d. He/She shall operate bank account jointly with the president.
Sl.No. Name and Address Age Occupation Designation Signature

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