Mistake in filling form 109

This query is : Resolved

Mohommad Onais (Querist)
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10 August 2021 Respected Sir ,

I have uploaded application letter in place of form 109 in ssp portal and submitted it for regional council.How can I rectify my mistake.
Please help me Sir.

Aashok Kumar Sharma online

Aashok Kumar Sharma online

(Expert)
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03 August 2024 If you have mistakenly uploaded an application letter instead of Form 109 on the SSP (Self Service Portal) for the regional council, follow these steps to rectify the mistake:

### **Steps to Rectify the Mistake**

1. **Contact the Regional Council**:
- **Immediate Communication**: Contact the regional council where you submitted the form. Inform them about the mistake and provide them with the correct Form 109.
- **Request for Correction**: Ask them for guidance on how to correct the error. They may advise you on the next steps or may allow you to submit the correct form directly.

2. **Resubmit the Correct Form**:
- **Prepare Form 109**: Ensure that the correct Form 109 is completed accurately.
- **Re-upload**: Depending on the instructions from the regional council, re-upload the correct Form 109 on the SSP portal.
- **Follow Instructions**: Make sure to follow any specific instructions provided by the regional council for resubmission.

3. **Submit a Clarification Letter**:
- **Draft a Letter**: Write a formal letter to the regional council explaining the mistake, detailing the error, and attaching the correct Form 109.
- **Request Acknowledgment**: Request acknowledgment of receipt of the correct form and ask them to disregard the previously uploaded application letter.

Here’s a sample letter you can use:

```plaintext
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email ID]
[Phone Number]
[Date]

To,
The Regional Council,
[Regional Council Address],
[City, State, ZIP Code].

Subject: Correction of Mistakenly Uploaded Document on SSP Portal

Dear Sir/Madam,

I am writing to inform you of an error in my recent submission through the SSP portal. I mistakenly uploaded an application letter instead of Form 109 for [specific purpose, e.g., Article Registration, Completion].

I kindly request your assistance in rectifying this mistake. Please find attached the correct Form 109 for your review and processing. I request you to disregard the previously uploaded application letter and consider the attached Form 109 as the valid document.

I apologize for any inconvenience caused and appreciate your understanding in this matter.

Thank you for your assistance.

Yours sincerely,
[Your Name]
```

4. **Follow Up**:
- **Confirmation**: After resubmitting the correct form and sending the clarification letter, follow up with the regional council to confirm that the correction has been processed.
- **Check Status**: Regularly check the status of your application on the SSP portal to ensure that the issue has been resolved.

### **Additional Tips**

- **Record Keeping**: Keep copies of all correspondence and submissions related to this issue.
- **Compliance**: Ensure that you follow any additional instructions or compliance requirements provided by the regional council.

By promptly addressing the mistake and following the appropriate steps, you should be able to rectify the error and ensure that your Form 109 is processed correctly.

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