12 January 2017
We are running a travel & logistics company. We have 10 employees. On September 2016 we registered for Esi & Pf and received Epf & Esi code.We made contributions for Esi for the month of sept,oct 2016 But for Pf till now we have not made any contributions. But now we want to cancel both Esi & Pf registrations. Please let me know What is the procedure to cancel Esi & PF?
12 January 2017
What is reason for Cancellation? You have opted for voluntary registration and in my opinion unless you close your business you would not be able to cancel the registration
28 July 2024
### **Procedure to Cancel ESIC and EPF Registrations**
To cancel or deregister from ESIC (Employees' State Insurance Corporation) and EPF (Employees' Provident Fund) schemes, you need to follow specific procedures for each. Here's a detailed guide:
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#### **1. Cancellation of ESIC Registration**
**Eligibility for Cancellation:** - You can cancel your ESIC registration if you no longer have any employees or if your organization is no longer covered under the ESIC Act due to changes in your business operations.
**Steps to Cancel ESIC Registration:**
1. **Prepare Documentation:** - Prepare a letter requesting the cancellation of ESIC registration. - Ensure you have your ESIC registration number, establishment code, and details of contributions made.
2. **Submit a Written Request:** - Draft a letter addressed to the ESIC Regional Office, requesting cancellation of your ESIC registration. - Mention reasons for cancellation and provide details of the establishment and contributions.
3. **Submit Form:** - Fill out and submit Form 1 or Form 5 (whichever is applicable) for the cancellation of ESIC registration to the local ESIC office. - If required, submit any additional forms or documents as specified by the ESIC office.
4. **Clear Outstanding Dues:** - Ensure all contributions and dues are cleared before submitting the cancellation request.
5. **Follow Up:** - Follow up with the ESIC office to confirm receipt of the cancellation request and to inquire about any further steps.
6. **Obtain Confirmation:** - Obtain a written confirmation of cancellation from the ESIC office. This will serve as proof that your ESIC registration has been canceled.
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#### **2. Cancellation of EPF Registration**
**Eligibility for Cancellation:** - EPF registration can be canceled if the company is closed, or if you no longer have any employees who are eligible for EPF contributions.
**Steps to Cancel EPF Registration:**
1. **Prepare Documentation:** - Prepare a letter requesting the cancellation of EPF registration. - Ensure you have your EPF registration number and details of the contributions made.
2. **Submit a Written Request:** - Draft a letter addressed to the EPF Regional Office, requesting cancellation of your EPF registration. - Mention reasons for cancellation and provide details of the establishment and contributions.
3. **Submit Form 5A:** - Fill out Form 5A (Application for Closure of Establishment) and submit it to the local EPF office. - Attach necessary documents such as a copy of the closure letter or documents showing that no further contributions will be made.
4. **Clear Outstanding Dues:** - Ensure all EPF contributions and dues are cleared before submitting the cancellation request.
5. **Request for Final Settlement:** - Request a final settlement of the EPF account if required. This may include settling any pending claims or withdrawals.
6. **Follow Up:** - Follow up with the EPF office to confirm receipt of the cancellation request and to inquire about any further steps.
7. **Obtain Confirmation:** - Obtain a written confirmation of cancellation from the EPF office. This will serve as proof that your EPF registration has been canceled.
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### **Additional Considerations**
- **Ensure Compliance:** Ensure that all statutory obligations are met and no dues are pending before submitting the cancellation request. - **Consultation:** It may be beneficial to consult with a professional (such as a company secretary or legal advisor) to ensure compliance with all legal and procedural requirements. - **Keep Records:** Maintain a copy of all communications and confirmations related to the cancellation for future reference.
By following these steps, you can effectively cancel your ESIC and EPF registrations and ensure that all necessary procedures are completed.
CAclubindia
