Documentation in case of pvt. ltd. co.

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

28 December 2011 Ours is a pvt. ltd. co. pl. tell me what records/ registers/ to be maintained in view of roc. annual e-filing is being done by us on regular basis.

CS GURVINDER SINGH

CS GURVINDER SINGH (Expert)
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29 December 2011 Register of Members Shareholding
Register of Directors
Register of Directors Shareholding
Proceeding Book of Board Meetings
Minutes Book of General Meeting
Books of Accounts
Register of Charges, if any
Copy of Resolutions aproved in Meetings
Annual Returns, Balance Sheet, Directors Report

Querist : Anonymous

Querist : Anonymous (Querist)

31 December 2011 thnks gurvinder,

Pl. also advice whether these minutes etc. to be sent to ROC or not.

If in case these could not be maintained for previous years what should be done now?

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Jiten Gupta

Jiten Gupta (Expert)
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31 December 2011 Minutes are not sent to ROC or any other authority.. u can prepare it this year according to dates.

CS GURVINDER SINGH

CS GURVINDER SINGH (Expert)
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02 January 2012 Not in all cases, but in case of Special Resolution Extract of Minutes of General Meting is also required to be filed along with the attachment

The Minutes are required to be recorded and got signed from Members within 30 Days

as far as the question of preparing of Books, you can prepare it now.

Jiten Gupta

Jiten Gupta (Expert)
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06 January 2012 As per my understanding minutes are signed by Chairman of meeting and not by Members.