10 October 2014
Dear Sir, Could you pl provide the format of Director's Report & Auditor's Report & any other(Except P & L and Bal Sheet) related to annual filing of Pvt Ltd under Companies Act 2013?
11 October 2014
Dear Sir, Could you pl provide the format of Director's Report & Auditor's Report & any other(Except P & L and Bal Sheet) related to annual filing of Pvt Ltd under Companies Act 2013?
20 July 2024
Certainly! Below are the formats for Director's Report, Auditor's Report, and other relevant documents (excluding Profit and Loss Statement and Balance Sheet) required for annual filing of a Private Limited Company under the Companies Act, 2013.
### 1. Director's Report Format:
The Director's Report provides a comprehensive overview of the company's performance, activities, and financial position during the financial year. Here’s a basic format:
**Director's Report**
1. **Introduction:** - Mention the name of the company and its registered office address. - State the financial year covered by the report.
2. **Management Discussion and Analysis:** - Provide a brief overview of the business operations, including developments, performance, and significant events during the year. - Discuss future outlook and risks.
3. **Financial Performance:** - Summarize the financial results for the year, including revenue, profit before tax, tax provision, and net profit. - Compare with the previous year’s performance.
4. **Dividends:** - Declare dividends, if any, recommended by the Board of Directors.
5. **Operations:** - Provide details on operational performance, major contracts, new projects, expansions, and initiatives.
6. **Corporate Governance:** - Report on corporate governance practices followed by the company. - Compliance with laws, standards, and codes. - Details of Board meetings and committees.
7. **Directors and Key Managerial Personnel (KMP):** - List names of directors and KMPs. - Changes in the Board or KMPs during the year.
8. **Related Party Transactions:** - Disclose related party transactions, if any, with particulars. - Compliance with the related party transaction policy.
9. **Corporate Social Responsibility (CSR):** - Report on CSR initiatives undertaken during the year. - Expenditure on CSR activities.
10. **Auditors:** - Appointment and ratification of auditors. - Auditor’s independence and qualifications.
11. **Secretarial Audit:** - Disclose details of the Secretarial Audit Report, if applicable.
12. **Statutory Disclosures:** - Disclosures on board evaluation, risk management policies, etc.
13. **Other Information:** - Any other disclosures required under the Companies Act, 2013 or other applicable laws.
### 2. Auditor's Report Format:
The Auditor's Report provides an independent opinion on the financial statements of the company. Here’s a standard format:
**Auditor's Report**
1. **Introduction:** - Addressed to the shareholders of the company. - Mention the financial statements audited (Balance Sheet and Profit and Loss Account).
2. **Opinion:** - State the auditor’s opinion on whether the financial statements give a true and fair view of the company’s affairs. - Reference to compliance with accounting standards.
3. **Basis for Opinion:** - Describe the audit scope and procedures followed. - Mention any limitations encountered during the audit.
5. **Emphasis of Matter:** - Draw attention to any significant matters, such as changes in accounting policies or events impacting financial statements.
6. **Other Reporting Requirements:** - Report on internal financial controls and their adequacy.
7. **Management Representation:** - Statement on management’s responsibility for financial statements.
8. **Reporting on Other Legal and Regulatory Requirements:** - Compliance with relevant provisions of the Companies Act, 2013.
9. **Signature and Date:** - Signed by the auditor with their name, firm’s name, membership number, and place of signature. - Date of the auditor’s report.
### Other Documents:
Apart from the Director's Report and Auditor's Report, other documents that may be included in the annual filing of a Private Limited Company under the Companies Act, 2013 include:
- **Notice of Annual General Meeting (AGM):** Format to convene the AGM of shareholders. - **Minutes of AGM:** Record of proceedings at the AGM, including resolutions passed. - **Board’s Report:** Detailed report of the activities of the company’s board during the year. - **Corporate Governance Report:** Disclosure on corporate governance practices adopted by the company.
These formats provide a structured approach to preparing the necessary documents for annual filing under the Companies Act, 2013. It’s advisable to consult with a professional or legal advisor to ensure compliance with all regulatory requirements specific to your company’s situation.
CAclubindia
