Board Meeting
This query is : Resolved
10 June 2009
I need First Board Meeting agenda along with all the necessary resolutions like Adoption of Common Seal, Approval of preliminery exp., minutes in loose leaf binding, Financial year of the company , constitution of board etc.
Regards
Regards
10 June 2009
MINUTES OF THE FIRST MEETING OF THE BOARD OF DIRECTORS OF XYZ PRIVATE LIMITED HELD ON 30TH APRIL 1992 AT 05:00 P.M. AT REGISTERED/CORPORATE OFFICE ADDRESS
PRESENT
1. Mr. X Chairperson 2. Mr. Y Director
CHAIRPERSON
Mr. X was elected as Chairperson of the meeting. He took the chair and welcomed the Directors to the first meeting of the Board.
QUORUM
The Quorum being present, the Chairperson declared the meeting open.
CERTIFICATE OF INCORPORATION OF THE COMPANY
The Board examined the Certificate of Incorporation dated _________ issued by the Registrar of Companies, ____________ and took it in the safe custody.
APPOINTMENT OF DIRECTORS
The Board was informed that in accordance with the provisions contained in section 254 of the Companies Act, 1956, the subscribers to the Memorandum of Association shall be deemed to be the Directors of the Company. This was noted by the Board. In this connection the following resolution was passed:
“RESOLVED that Mr. X and Mr. Y who have subscribed their names to the Memorandum of Association of the company shall be deemed to be the Directors of the company.”
FIXATION OF FINANCIAL YEAR OF THE COMPANY
On the suggestion of Mr. Y, Director, the Board of Directors decided that the financial year of the Company be fixed from 1st April to 31st March and first financial year may start with ______ and end on ______ being a period of 10 months and 15 days.
SITUATION OF REGISTERED OFFICE OF THE COMPANY
It was discussed that the Registered Office of the Company be situated at _____________________ as per Form 18 submitted with Registrar of Companies, ___________.
ADOPTION OF COMMON SEAL
Mr. Y, Director placed before the meeting the facsimile of the common seal of the company. The same was examined and approved by the Board. In this connection
the following resolution was passed:
“RESOLVED that the seal as per impression affixed in the margin of the minutes and duly initiated by the Chairperson be and hereby approved and adopted as the common seal of the company and the same be kept in the safe custody of the Board.”
APPOINTMENT OF AUDITORS
Mr. X, Director suggested that M/s ABC & Associates, Chartered Accountants be and is hereby appointed as the First Auditors of the Company from the date of incorporation of the company to the conclusion of the first Annual General Meeting of the company and that they may be paid fees as fixed by the Board of Directors from time to time. In this connection the following resolutions were passed:
“RESOLVED that the consent of the Board of Directors be and is hereby given to the appointment of M/s ABC & Associates, Chartered Accountants, as First Auditors of the company to hold office form the date of incorporation to the conclusion of the first Annual General meeting of the company at a remuneration as fixed by the Board of Directors.
RESOLVED FURTHER that Mr. X, Director of the company be and is hereby directed to give intimation of this appointment to the Auditors so appointed.”
OPENING OF BANKING ACCOUNT AND PROCEDURE FOR ITS OPERATION
It was suggested that a current banking account be opened in the name of XYZ Private Limited with HDFC Bank, Mumbai and Mr. X, Director of the company be authorized to operate the same. In this connection the following resolution was passed:
“RESOLVED that a current bank account in the name of the company be opened with HDFC Bank Limited, Mumbai, and Mr. X, Director of the company be and is hereby authorized to sign or accept all cheques, bill of exchanges, promissory notes and other orders.
RESOLVED FURTHER that the aforesaid bank be and is hereby instructed to honour all cheques, promissory notes and other orders drawn by and all bills accepted on behalf of the company whether such account be in credit or overdrawn and to accept and credit to the account of the company all moneys deposited with or owing by the bank or any account or accounts at any time or times kept or to be kept in the name of the company and the amount of all cheques, notes, bills, other negotiable instruments, orders or receipt provided they are endorsed/ signed by the said person on behalf of the company and such signature shall be sufficient authority to bind the company in all transactions between the bank and the company including those specifically referred to herein.”
ADOPTION OF PRE-INCORPORATION AND PRE-OPERATIVE EXPENSES INCURRED BY THE PROMOTERS
The statement showing the pre-incorporation and pre-operative expenses placed before the Board was considered and the same was unanimously approved. The following resolution was passed in this connection:
“RESOLVED that the pre-incorporation and post-incorporation expenses incurred by the promoters as placed before the meeting be and are hereby approved and accepted by the company”.
FILING OF STATUTORY FORMS
It was discussed that Ministry of Company Affairs has introduced the system of electronic filing of statutory forms and documents with Registrar of Companies under MCA 21 scheme in which the forms and documents are required to be signed digitally. Hence it was:
“RESOLVED that directors and Company Secretary of the Company be and are hereby severally authorized to sign in physical or digitally the various statutory forms and documents as and when required under various statutes under various authorities and with Registrar of Companies.
MAINTENANCE OF STATUTORY REGISTERS
It was discussed to buy and maintain all the Statutory Registers required under the Companies Act, 1956 and to make necessary entries therein.
VOTE OF THANKS
As there was no other business to be transacted the meeting came to an end with a vote of thanks to the chair.
(CHAIRPERSON)
PRESENT
1. Mr. X Chairperson 2. Mr. Y Director
CHAIRPERSON
Mr. X was elected as Chairperson of the meeting. He took the chair and welcomed the Directors to the first meeting of the Board.
QUORUM
The Quorum being present, the Chairperson declared the meeting open.
CERTIFICATE OF INCORPORATION OF THE COMPANY
The Board examined the Certificate of Incorporation dated _________ issued by the Registrar of Companies, ____________ and took it in the safe custody.
APPOINTMENT OF DIRECTORS
The Board was informed that in accordance with the provisions contained in section 254 of the Companies Act, 1956, the subscribers to the Memorandum of Association shall be deemed to be the Directors of the Company. This was noted by the Board. In this connection the following resolution was passed:
“RESOLVED that Mr. X and Mr. Y who have subscribed their names to the Memorandum of Association of the company shall be deemed to be the Directors of the company.”
FIXATION OF FINANCIAL YEAR OF THE COMPANY
On the suggestion of Mr. Y, Director, the Board of Directors decided that the financial year of the Company be fixed from 1st April to 31st March and first financial year may start with ______ and end on ______ being a period of 10 months and 15 days.
SITUATION OF REGISTERED OFFICE OF THE COMPANY
It was discussed that the Registered Office of the Company be situated at _____________________ as per Form 18 submitted with Registrar of Companies, ___________.
ADOPTION OF COMMON SEAL
Mr. Y, Director placed before the meeting the facsimile of the common seal of the company. The same was examined and approved by the Board. In this connection
the following resolution was passed:
“RESOLVED that the seal as per impression affixed in the margin of the minutes and duly initiated by the Chairperson be and hereby approved and adopted as the common seal of the company and the same be kept in the safe custody of the Board.”
APPOINTMENT OF AUDITORS
Mr. X, Director suggested that M/s ABC & Associates, Chartered Accountants be and is hereby appointed as the First Auditors of the Company from the date of incorporation of the company to the conclusion of the first Annual General Meeting of the company and that they may be paid fees as fixed by the Board of Directors from time to time. In this connection the following resolutions were passed:
“RESOLVED that the consent of the Board of Directors be and is hereby given to the appointment of M/s ABC & Associates, Chartered Accountants, as First Auditors of the company to hold office form the date of incorporation to the conclusion of the first Annual General meeting of the company at a remuneration as fixed by the Board of Directors.
RESOLVED FURTHER that Mr. X, Director of the company be and is hereby directed to give intimation of this appointment to the Auditors so appointed.”
OPENING OF BANKING ACCOUNT AND PROCEDURE FOR ITS OPERATION
It was suggested that a current banking account be opened in the name of XYZ Private Limited with HDFC Bank, Mumbai and Mr. X, Director of the company be authorized to operate the same. In this connection the following resolution was passed:
“RESOLVED that a current bank account in the name of the company be opened with HDFC Bank Limited, Mumbai, and Mr. X, Director of the company be and is hereby authorized to sign or accept all cheques, bill of exchanges, promissory notes and other orders.
RESOLVED FURTHER that the aforesaid bank be and is hereby instructed to honour all cheques, promissory notes and other orders drawn by and all bills accepted on behalf of the company whether such account be in credit or overdrawn and to accept and credit to the account of the company all moneys deposited with or owing by the bank or any account or accounts at any time or times kept or to be kept in the name of the company and the amount of all cheques, notes, bills, other negotiable instruments, orders or receipt provided they are endorsed/ signed by the said person on behalf of the company and such signature shall be sufficient authority to bind the company in all transactions between the bank and the company including those specifically referred to herein.”
ADOPTION OF PRE-INCORPORATION AND PRE-OPERATIVE EXPENSES INCURRED BY THE PROMOTERS
The statement showing the pre-incorporation and pre-operative expenses placed before the Board was considered and the same was unanimously approved. The following resolution was passed in this connection:
“RESOLVED that the pre-incorporation and post-incorporation expenses incurred by the promoters as placed before the meeting be and are hereby approved and accepted by the company”.
FILING OF STATUTORY FORMS
It was discussed that Ministry of Company Affairs has introduced the system of electronic filing of statutory forms and documents with Registrar of Companies under MCA 21 scheme in which the forms and documents are required to be signed digitally. Hence it was:
“RESOLVED that directors and Company Secretary of the Company be and are hereby severally authorized to sign in physical or digitally the various statutory forms and documents as and when required under various statutes under various authorities and with Registrar of Companies.
MAINTENANCE OF STATUTORY REGISTERS
It was discussed to buy and maintain all the Statutory Registers required under the Companies Act, 1956 and to make necessary entries therein.
VOTE OF THANKS
As there was no other business to be transacted the meeting came to an end with a vote of thanks to the chair.
(CHAIRPERSON)
10 June 2009
thanks it was useful for me too
10 June 2009
You may also use the link below to download the comprehensive Sample Minutes of First Board Meeting...
1. Sample Minutes of First Board Meeting
https://www.caclubindia.com/share_files/files_display.asp?files_id=12313
OTHER USEFUL LINKS ARE:
1. Minutes for transfer of share
https://www.caclubindia.com/share_files/files_display.asp?files_id=13193
2. Minutes Approving Annual Accounts
https://www.caclubindia.com/share_files/files_display.asp?files_id=12947
Regards
1. Sample Minutes of First Board Meeting
https://www.caclubindia.com/share_files/files_display.asp?files_id=12313
OTHER USEFUL LINKS ARE:
1. Minutes for transfer of share
https://www.caclubindia.com/share_files/files_display.asp?files_id=13193
2. Minutes Approving Annual Accounts
https://www.caclubindia.com/share_files/files_display.asp?files_id=12947
Regards
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