URGENT Pls help

This query is : Resolved

Priya Sharma (Querist)
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29 January 2011 Dear Experts
Kindly send me the check list of the post AGM compliances of a listed company with ROC and stock exchange.

Its urgent

CS Taher

CS Taher (Expert)
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29 January 2011 A. Company sent the AGM notice with details on date, time and venue, to shareholders;

B. Company attached, to the AGM notice for simultaneous sending, the following documents:

(1) venue map;
(2) details of each agenda item;
(3) annual report;
(4) proxy form(s) with the following
characteristics:
(a) providing space for shareholders to cast their votes “for,” “against” or “abstain”;
(b) allowing shareholders to cast their votes for individual directors;
(5) profile(s) of independent director(s) (with at least information on name, age, address and personal interest in related agenda items) in case shareholders
wish to appoint such directors for proxy voting;
6) list of identification requirements for AGM attendance and voting of all types of shareholders;
(7) articles of association – AGM section.

CS Taher

CS Taher (Expert)
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29 January 2011 Disclosure of information on each agenda
item to facilitate shareholders’ voting decision:

Election of directors;
Company disclosed, in the AGM notice, candidate information as follows:
(1) full name;
(2) biography (containing at least age/education/director
training and professional experience);
(3) types of directors;
(4) criteria and procedure for nomination;

(5) Company shareholding;
(6) directorship/management in other businesses:

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CS Taher

CS Taher (Expert)
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29 January 2011 The AGM attendance includes the following persons:
(1) chairman of the board of directors;
(2) chairman of the audit committee;
(3) chairman of all sub-committees (if any) (e.g., nomination/remuneration/risk management committees);
(4) Company’s top management (e.g., chief executive officer, managing director or any other titles with similar power of management);
(5) chief financial officer;
(6) external auditor(s).