11 July 2024
If you have not generated UDIN (Unique Document Identification Number) for the Annual ROC (Registrar of Companies) filings of your clients for the financial years 2020 and 2021, here are the steps you can take as a Chartered Accountant:
1. **Understand UDIN Requirement**: UDIN is mandated for all certifications and attestations made by practicing Chartered Accountants. It helps verify the authenticity of documents filed with various authorities, including ROC.
2. **Generate UDIN Retroactively**: You can still generate UDINs retrospectively for the ROC filings of FY 2020 and 2021. Here’s how: - **Log in to UDIN Portal**: Visit the official UDIN portal (https://udin.icai.org/) and log in using your credentials. - **Enter Details**: Enter the necessary details such as the financial year, date of the filing, nature of document (Annual ROC filing), client details, and certificate number (if applicable). - **Generate UDIN**: After entering the details, generate UDIN for each relevant filing. Ensure that the details entered are accurate as per the original filings.
3. **Update Records**: After generating UDINs, make sure to update your client’s records with the UDIN numbers corresponding to their ROC filings for FY 2020 and 2021.
4. **Inform Clients**: Inform your clients about the UDINs generated for their ROC filings. They may need these UDINs for verification purposes or future references.
5. **Take Precautions for Future**: To avoid such issues in the future, ensure that you generate UDIN immediately after completing any certification or attestation work. This includes ROC filings, audit reports, certificates, etc.
6. **Seek Professional Advice (if needed)**: If you are unsure about any aspect of generating UDIN or if you face challenges during the process, seek advice from ICAI helplines or professional peers who are familiar with the UDIN process.
By following these steps, you can rectify the lack of UDIN generation for your clients’ Annual ROC filings and ensure compliance with regulatory requirements. It’s important to address this promptly to maintain transparency and authenticity in your professional engagements.
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