TDS Return_24Q_Q4_Error

This query is : Resolved

Ratheesh (Querist)
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12 May 2022 Dear Sir,

We are getting the following error while doing TDS return for the 4th Quarter.

"T-FV-2001 'Invalid Batch Header (BH) Record Length' i.e., number of fields in the batch header are not as per file format."

How to resolve this issue. Please help

Thanks in Advance

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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11 July 2024 The error "T-FV-2001 'Invalid Batch Header (BH) Record Length'" typically indicates a discrepancy related to the format or structure of the Batch Header (BH) in your TDS return file. This error occurs when the number of fields in the BH record does not match the required format specified by the Income Tax Department. Here’s how you can resolve this issue:

### Steps to Resolve T-FV-2001 Error:

1. **Review File Format Specifications:**
- Check the official TDS return file format specifications provided by the Income Tax Department. Ensure that you have the latest version and that you are adhering to the correct format for the BH record.

2. **Verify BH Record Length:**
- The BH record should have a specific number of fields with fixed lengths as per the format guidelines.
- Count the number of fields and verify their lengths in the BH record of your TDS return file.

3. **Correct Data Entry:**
- Ensure that each field in the BH record is correctly populated and formatted according to the specifications.
- Check for any extra spaces, missing fields, or incorrect field lengths that might be causing the error.

4. **Use Valid Software or Utility:**
- Use the official software or utility provided by the Income Tax Department for preparing and validating TDS return files.
- Ensure that the software version you are using is updated and compatible with the current file format requirements.

5. **Generate a New File:**
- If you find discrepancies or errors in the BH record, generate a new TDS return file with the corrected BH record.
- Include all necessary details and ensure that the BH record conforms to the specified format.

6. **Upload Corrected File:**
- Log in to the TRACES (TDS Reconciliation Analysis and Correction Enabling System) portal using your credentials.
- Navigate to the section for filing TDS returns (e.g., "Upload TDS" or "File Correction").

7. **Submit and Validate:**
- Upload the corrected TDS return file (correction statement) that includes the accurate BH record.
- Follow the prompts on the portal to submit the file and validate the submission.

8. **Monitor Status:**
- Monitor the status of your corrected TDS return file on the TRACES portal.
- Check for any confirmation messages or status updates regarding the processing of your correction statement.

### Additional Tips:

- **Documentation:** Keep records of all communications, submissions, and acknowledgments related to the correction of your TDS return file.
- **Consultation:** If you continue to face difficulties or if the error persists after correction, consider seeking assistance from a tax professional or contacting the CPC (Centralized Processing Center) helpline for further guidance.

By following these steps and ensuring compliance with the specified file format requirements, you should be able to resolve the "Invalid Batch Header Record Length" error and successfully submit your TDS return for the 4th Quarter. Accuracy and adherence to guidelines are crucial to avoid such errors in future filings.