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Sales and transport charges

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03 August 2015 If X sells goods to Y for 10000 on credit and PAYS Rs. 1000 as carriage to Z (transporter) on behalf of Y.


then what entry will be passed in X and Y books?

Regards

03 August 2015 X Books

Y A/c A/c
To Sales

Y A/c
To Bank

Y Books
Purchases A/c
To X A/c ( both Purchase value + transportation)





03 August 2015 Hi Shivani it is nice see you again....
Required entries will be
Y dr. 10000
To Sales 10000
(being sales)

Y dr. 1000
To cash 1000
(Being transportation charges paid on behalf of Y)


03 August 2015 In the book of Y

Purchase A/c dr.10000
To x 10000

Transportation charges dr 1000
To x. 1000

03 August 2015 Dear Experts


Why haven't both of you opened Z's Account in X's books.


After all hiring transporter (Z) by X is also a financial transaction in itself.


regards

03 August 2015 Even if you open an account for Z , the account will be nullified with credit and debit

For information sake, you may open an account in the books of "y". with due entry and payment entry.



03 August 2015 Dear Dileep Sir


Cheque of rs. 1000 is given by X to Z for transport charges.



X intends to recover the transport charges it paid to Z from Y in addition to sales amount.


Please tell me the entries in books of X and Y?

regards

03 August 2015 Hi Shivani,

I think you doesn't get my point of veiw.
For making entries related to transportation expenses incurred by X ltd on behalf of Y ltd.

In this case for the purpose of msking entries we have two option's in the books if X ltd.

1st Maintain separate account for each customers
Entries will be same as suggested earlier
Y/Z/A/ etc. ltd dr

To cash /bank/transporter
(Beind exp incurred on behalf of y ltd. )

2nd option

To create a pool ledger

Entries will be

Expenses on behalf of custome (Asset a/c) dr.
To cash / Bank/ transporter

And for both option entries related to payment received from customes

Cash / bank A/c dr.
To y/z/a/ expenses on behalf of customes

Hopes now your doubt related to these entries is cleared....

Regards

KumarMukesh

we have two


03 August 2015 Expenses incurred on behalf of customer is adjustment/contrilling a/c I.e. whatever we have incurred during a particular period the balance in these account should be Zero, jitna b kharch kia h customer ke behalf pr wo waps aa gya h, and if not reconcilion required to be made....

03 August 2015 And for your final query why we should not open a separate account for transporter, its already discussed in my last to last suggestion....

Its upto to you how you can manage your books of account... You can manage by single account or by n nos of account on your choice ....

04 August 2015 Dear Mukesh Sir


can u message me ur email id ....

I feel u gave it but I lost it.


I got all confused up with all the forward slashes u put in ur reply :(




04 August 2015 Don't worry!!!!
Mukeshkumar6610@hotmail.com


05 August 2015 Dear Mukesh Sir


Books of X


Y 10000
To Sales 10000

Z 1000
To Bank 1000


What further entries need to be passed in books of X?

Since carriage outward expenses by X are not relating to X and are incurred by X on behalf of Y, so they cant be debited in X books.

Please provide the remaining entries in books of X.


Also what will be the entries in books of Y?


regards

05 August 2015 In the books of X

Y a/c dr.
To Cash/bank/ transporter (if not paid in cash)

Transporter a/c dr (if earlier not paid in cash)
To cash/bank

In the books of Y ltd

Transportation/freight exp dr.
To X

X a/c dr

To cash /bank

And if you still not getting my point then you need to chat personally ...

05 August 2015 Dear Mukesh Sir


Please check my entries.


Books of X

Y 10000
To Sales 10000
(Sales made to Y)

Z 1000
To Bank 1000
(Transport expenses paid to Z)


Y 1000
To Z 1000
(Transport expenses to be recovered from Y)


Bank 11000
To Y 11000
(Amount received from Y)


Please check above entries and tell me if they are right?


Books of Y

Purchases 10000
Carriage Inward 1000
To X 11000
(Goods purchased from Y and transportation expenses of 1000 to b paid to X)

X 11000
To Bank 11000
(Payment made to X)


Are above entries right in books of Y?


Also Mukesh Sir, Dileep sir in his entries in book of Y included transport expenses in purchases. Why so?


regards






05 August 2015 Why last books of X made in the name z it should be y ( money will be received from y not z being transporter)

Otherwise all entries were same as I suggested earlier.

And for last query related to transportations exp

Because these expenses are incurred for the purpose of the procurements of Raw Material and if these were related to any fixed asset then the same will be included in cost of fixed asset.

And after all these, I must say one thing you need to just concentrate on basis of accounting rules/principles all entries will be automatically correct ....

06 August 2015 dear mukesh sir


In books of X, I have put last entry as

bank debit 11000
to Y 11000

Y hi to kiya hai credit.


daant kyu rahe ho

my basics are weak :(

06 August 2015 Sorry!!!
If it hurts you, but that was not intention.

And I thought last entry was made in the name of Z instead of Y.

Anyway you were CORRECT I was Wrong..

And to have basis understanding of accounting entries doesn't require more that 2 minutes, if you willing to understand...

Hopes to see you soon on some other topics...

Thanks

06 August 2015 thank u dileep sir


thank u mukesh sir

06 August 2015 mukesh sir



one more point


when X will issue Sale invoice to Y, then will X also show transport charges in invoice.


or will this be done by way of debit note i.e will X issue Y a debit note for Rs. 1000.



if X will issue debit note then in books of Y there needs to be two separate entries

one entry of purchase in purchase voucher in tally
second entry of credit note in credit note in tally


tell sir


so many questions keep coming in my mind


regards

06 August 2015 1. If it is included in the invoice value then entries in books of Y

Purchase dr 10000
Transportation exp dr 1000
To X 11000

( being material purchased from x including transportation exp)

2. If not included in invoice value
purchase dr 10000
To x 10000


Transportation exp dr. 1000
To x 1000
( being debit received for transportations exp))

Thanks....

08 August 2015 Dear Mukesh sir

ok I agree with ur entries.

in case one where transport is included in invoice u took purchase debit transportation debit and X credit in Y books to reflect all that's there in an invoice.


But consider same case one in X books.

In X books where he is showing transport charges in invoice then entry in X books will be


Y 11000
To Sales 10000
To Z 1000

Z 1000
To Bank 1000

Bank 11000
To Y 11000

are my above entries correct?

I tried to make entries myself.

I hope they are right :)

Regards

08 August 2015 I need to clarify certain things, we are not in office... Sir sounds me odd... I think I'm younger than you... Just use simple name...

ANd your all entries aree correct, as you....



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