Post dated cheque

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SHIRAS (Querist)
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17 March 2013 Dear Sir
I have recieved a post dated cheque dated 15th April 2013. What entry I will post and which date.
And I have paid a post dated cheque to the supplier dated 20th April 2013. What entry I will post and what date.
Kindly reply urgently.
Thanks in advance.

Sumit Grover

Sumit Grover (Expert)
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18 March 2013 No entry for post dated cheque is required. Just keep it memorandum and post on the date mentioned on cheque

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SHIRAS

SHIRAS (Querist)
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18 March 2013 Thank you Sir
Sir one more thing what is memorandum meaning.and how to keep?
Thanks in advance

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Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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10 August 2024 A **memorandum** is a written record or document used to communicate information, make notes, or document transactions and decisions. It serves as a reminder or record of important details that might need to be referred to later. Here’s a brief overview of its meaning and how to keep it:

### **Meaning of Memorandum:**

1. **Purpose:**
- **Internal Communication:** Often used within an organization to communicate instructions, reminders, or important information among employees.
- **Record-Keeping:** Serves as a record of decisions, discussions, or actions taken. For example, a memorandum can document agreements or agreements made during meetings.
- **Reminder:** Can be used as a note or reminder about tasks, deadlines, or important events.

2. **Types of Memorandums:**
- **Internal Memorandum:** Used within an organization for internal communication and documentation.
- **Business Memorandum:** Used to communicate business-related information or instructions.
- **Legal Memorandum:** Used in legal contexts to record and analyze legal issues or case facts.

### **How to Keep a Memorandum:**

1. **Format:**
- **Header:** Include the date, subject, and recipient’s name. For internal memos, include the sender's name and department.
- **Body:** Clearly state the purpose or content of the memorandum. Be concise and to the point.
- **Signature:** For formal memos, include the sender’s signature.

**Example Format:**
```
Date: [Date]
To: [Recipient’s Name]
From: [Sender’s Name]
Subject: [Subject of the Memo]

Dear [Recipient’s Name],

[Body of the memorandum – Clearly state the purpose, instructions, or information.]

Sincerely,
[Sender’s Name]
```

2. **Record Keeping:**
- **Digital Storage:** Save digital copies of memorandums in a designated folder on your computer or cloud storage. Ensure that files are organized by date and subject for easy retrieval.
- **Physical Storage:** For physical copies, keep memorandums in a well-organized filing system. Use folders or binders labeled with dates or topics to keep documents accessible and in order.

3. **Usage:**
- **Referencing:** Use memorandums to reference past decisions, instructions, or discussions. They can provide a useful record in case of disputes or clarifications.
- **Updating:** Keep memorandums updated with relevant information as necessary. Ensure that all changes or additional notes are documented properly.

### **In Practice:**

For example, if you are managing a project and need to communicate a change in the project schedule to your team, you might draft a memorandum like this:

```
Date: August 9, 2024
To: Project Team
From: [Your Name], Project Manager
Subject: Change in Project Schedule

Dear Team,

This is to inform you that the deadline for the project deliverables has been extended by one week. The new deadline is August 30, 2024. Please adjust your schedules accordingly and ensure that all tasks are completed by the new deadline.

If you have any questions or concerns, please feel free to contact me.

Best regards,
[Your Name]
```

**Keeping a well-organized system for memorandums helps ensure that important information is documented and easily accessible for future reference.**