Notice under section 257 (1)

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Querist : Anonymous

Querist : Anonymous (Querist)

17 September 2012 Can anybody provide me the format of notice to be sent to members under section 257(1).

Aalok Chhaperwal

Aalok Chhaperwal (Expert)
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17 September 2012 In case a person proposing the candidature of him/herself for getting appointed as Director of a Company

Date

To
The Board of Directors / Company Secretary,
(Company’s Name and Company’s Address)

Dear Sir,

Sub.: Notice u/s 257 of Companies Act, 1956

I, Shri/Ms. _______, do hereby give notice under Section 257 of the Companies Act, 1956, signifying my intention to propose my candidature for the office of Director of (Company’s name), in the ensuing Annual General Meeting of the Company or any adjournment thereof.

I also remit hereby an amount of Rs.500/- (Rupees Five Hundred Only) being the deposit along with this Notice pursuant to the aforesaid provisions.

Kindly acknowledge the receipt.

Thanking You,
Yours sincerely,

(Signature)
(Name of the Person)
Encl. Demand Draft / Cheque bearing No. __________ dated ______________ for Rs. 500/- drawn in favour of ‘(Company Name)’.

In case a member of the Company proposes the candidature a Person for his /her appointment as Director of the Company

Date

To
The Board of Directors / Company Secretary,
(Company’s Name and Company’s Address)

Dear Sir,

Sub.: Notice u/s 257 of Companies Act

I Shri/Ms. _______, holder of _____ Equity Shares of Rs. ………./- each fully paid-up (bearing certificate no.# …………..or DP and Client ID ……… and Folio No# ), in the Company, do hereby give notice under Section 257 of the Companies Act, 1956, signifying my intention to propose the candidature of Shri / Ms.________ for the office of Director of (Company’s name), in the ensuing Annual General Meeting of the Company or any adjournment thereof.

I also remit hereby an amount of Rs.500/- (Rupees Five Hundred Only) being the deposit along with this Notice pursuant to the aforesaid provisions.

Kindly acknowledge the receipt.

Thanking You,
Yours sincerely,

(Signature)
(Name of the Member)
Folio No. ………… DP ID ………….Client ID ______________
No. of shares held:

Encl. Demand Draft / Cheque bearing No. __________ dated ______________ for Rs. 500/- drawn in favour of ‘(Company name)’.

Querist : Anonymous

Querist : Anonymous (Querist)

17 September 2012 Sir, Thank you for the response.

But I am referring to the content in which company apprises the members seven days before AGM that the following candidates have submitted their candidature.

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Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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04 August 2024 Under Section 257 of the Companies Act, 1956 (which has been replaced by similar provisions in the Companies Act, 2013), the company needs to give notice to its members about the candidature for election to the Board of Directors. Although the Companies Act, 2013 does not have an exact equivalent of Section 257, it still governs the process for the appointment and reappointment of directors.

Here’s a sample format for a notice under Section 257(1) as per the Companies Act, 1956, adapted for use under the Companies Act, 2013. This format informs the members about the candidates who have submitted their nominations and are up for election at the Annual General Meeting (AGM).

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**[Your Company’s Letterhead]**

**Date: [Insert Date]**

**To,
The Members of [Company Name],
[Company Address],
[City, State, ZIP Code].**

**Subject: Notice of Candidature for Election of Directors**

Dear Members,

In accordance with Section 257 of the Companies Act, 1956 (now Section 160 of the Companies Act, 2013), we are pleased to inform you that the following candidates have submitted their nominations for election to the Board of Directors of [Company Name] at the forthcoming Annual General Meeting (AGM) scheduled to be held on [Date of AGM]:

1. **Name of Candidate 1**
[Brief Details about the Candidate]
[Qualifications/Experience, if any]
[Contact Details, if applicable]

2. **Name of Candidate 2**
[Brief Details about the Candidate]
[Qualifications/Experience, if any]
[Contact Details, if applicable]

3. **Name of Candidate 3**
[Brief Details about the Candidate]
[Qualifications/Experience, if any]
[Contact Details, if applicable]

The above-named candidates have submitted their consent to act as Directors of the Company, and their candidature will be considered at the AGM.

**Please take note that**:
- The candidates have been duly proposed and seconded as required.
- The members are invited to cast their votes for or against the election of these candidates during the AGM.

**Enclosed**: Copies of the nominations and consent letters from the candidates for your reference.

We look forward to your presence and participation at the AGM.

Thank you.

Yours faithfully,

**[Your Name]**
**[Your Designation]**
**[Company Name]**
**[Contact Information]**

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### Notes:

1. **Company’s Letterhead**: Ensure the letter is on the official letterhead of the company.

2. **Date**: Insert the date when the notice is being sent.

3. **AGM Details**: Mention the date and venue of the AGM where the election will take place.

4. **Candidate Details**: Provide relevant details about each candidate to inform the members adequately.

5. **Enclosures**: Attach any relevant documents that might help members make an informed decision.

This format can be adjusted according to the specific needs and practices of your company and must align with the current provisions of the Companies Act, 2013.