invoice book after GST implementation
This query is : Resolved
30 May 2017
dear sir
after implementation of GST whether the old invoice books will work after after Stamping GST number on these books
or
the traders have to print new invoice bearing GST number of dealers
30 May 2017
There is speciifc notification for GST invoices under new act so old invoices shall become useless lateron
31 May 2017
The traders have to print new book after GST. Old book will not work..
31 May 2017
these book would be start from the sl. no. 1
or from the last sl. no. of VAT books ?
or from the last sl. no. of VAT books ?
01 August 2024
After the implementation of GST, it is important to use invoice formats that are compliant with the GST laws. Here's what you need to know about using old invoice books and transitioning to GST-compliant invoices:
### Using Old Invoice Books
1. **Stamping GST Number on Old Invoice Books:**
- It is technically possible to continue using old invoice books by stamping or manually writing your GSTIN (Goods and Services Tax Identification Number) on them.
- However, the old invoice format must be compliant with the requirements specified under GST law. This includes details like HSN codes, SAC codes, and GST rates, among others.
2. **Compliance Requirements:**
- **Format:** The invoice must contain all necessary details as prescribed under Section 31 of the CGST Act, 2017, and Rule 46 of the CGST Rules, 2017.
- **Contents:** This includes the supplier's and recipient's details, GSTIN, invoice number and date, HSN/SAC code, description of goods/services, quantity, value, tax rate, amount of tax charged, and place of supply, among other requirements.
### Printing New GST-Compliant Invoice Books
1. **New Invoice Books:**
- It is advisable to print new invoice books that are specifically designed to be GST-compliant. This ensures all required fields and information are included in a standardized manner.
2. **Serial Numbering:**
- **Continuity:** The invoice numbering should be continuous. You can continue the numbering from your old VAT invoices, or you can start fresh with a new serial number. However, it is important that the numbering is sequential, unique, and without any gaps.
- **Documentation:** Keep a record of the transition in your accounting system to ensure clear documentation and audit trails.
### Practical Steps for Transition:
1. **Review Old Invoice Format:**
- Ensure your old invoice format includes or can be adapted to include all necessary GST-compliant fields.
2. **Manual Adjustments:**
- If you decide to use old books temporarily, manually add or stamp necessary GST details on each invoice.
3. **Order New Books:**
- Place an order for new GST-compliant invoice books with all required fields pre-printed.
4. **Serial Number Transition:**
- Decide whether to continue with the existing serial number sequence or start anew. Document this decision and inform your accounting department to avoid discrepancies.
5. **Training and Implementation:**
- Train your staff on the new requirements and the use of GST-compliant invoices.
- Implement the new invoice books as soon as they are available to avoid any compliance issues.
### GST-Compliant Invoice Example
**Sample GST Invoice:**
**Supplier Details:**
- Name: [Supplier Name]
- Address: [Supplier Address]
- GSTIN: [Supplier GSTIN]
**Invoice Details:**
- Invoice Number: [Unique Serial Number]
- Date of Issue: [Date]
**Recipient Details:**
- Name: [Recipient Name]
- Address: [Recipient Address]
- GSTIN: [Recipient GSTIN]
**Item Details:**
| **Description** | **HSN/SAC Code** | **Quantity** | **Unit Price** | **Total Value** | **Taxable Value** | **GST Rate** | **IGST/CGST/SGST** | **Total Tax** | **Total Amount** |
|-----------------|------------------|--------------|----------------|-----------------|------------------|--------------|-------------------|--------------|-----------------|
| [Item 1] | [HSN/SAC 1] | [Qty 1] | [Unit Price 1] | [Total Value 1] | [Taxable Value 1] | [GST Rate 1] | [IGST/CGST/SGST 1]| [Total Tax 1]| [Total Amount 1]|
| [Item 2] | [HSN/SAC 2] | [Qty 2] | [Unit Price 2] | [Total Value 2] | [Taxable Value 2] | [GST Rate 2] | [IGST/CGST/SGST 2]| [Total Tax 2]| [Total Amount 2]|
**Total:**
- Total Taxable Value: [Sum of Taxable Values]
- Total GST: [Sum of GST]
- Total Invoice Value: [Total Amount]
**Declaration:**
We declare that this invoice shows the actual price of the goods described and that all particulars are true and correct.
**Authorized Signatory:**
[Signature]
[Name]
[Designation]
---
### Conclusion
While you can temporarily use old invoice books with your GSTIN stamped, it is recommended to switch to new GST-compliant invoice books to ensure full compliance with GST laws. Make sure your invoices contain all required details and follow a sequential numbering system for clear documentation.
### Using Old Invoice Books
1. **Stamping GST Number on Old Invoice Books:**
- It is technically possible to continue using old invoice books by stamping or manually writing your GSTIN (Goods and Services Tax Identification Number) on them.
- However, the old invoice format must be compliant with the requirements specified under GST law. This includes details like HSN codes, SAC codes, and GST rates, among others.
2. **Compliance Requirements:**
- **Format:** The invoice must contain all necessary details as prescribed under Section 31 of the CGST Act, 2017, and Rule 46 of the CGST Rules, 2017.
- **Contents:** This includes the supplier's and recipient's details, GSTIN, invoice number and date, HSN/SAC code, description of goods/services, quantity, value, tax rate, amount of tax charged, and place of supply, among other requirements.
### Printing New GST-Compliant Invoice Books
1. **New Invoice Books:**
- It is advisable to print new invoice books that are specifically designed to be GST-compliant. This ensures all required fields and information are included in a standardized manner.
2. **Serial Numbering:**
- **Continuity:** The invoice numbering should be continuous. You can continue the numbering from your old VAT invoices, or you can start fresh with a new serial number. However, it is important that the numbering is sequential, unique, and without any gaps.
- **Documentation:** Keep a record of the transition in your accounting system to ensure clear documentation and audit trails.
### Practical Steps for Transition:
1. **Review Old Invoice Format:**
- Ensure your old invoice format includes or can be adapted to include all necessary GST-compliant fields.
2. **Manual Adjustments:**
- If you decide to use old books temporarily, manually add or stamp necessary GST details on each invoice.
3. **Order New Books:**
- Place an order for new GST-compliant invoice books with all required fields pre-printed.
4. **Serial Number Transition:**
- Decide whether to continue with the existing serial number sequence or start anew. Document this decision and inform your accounting department to avoid discrepancies.
5. **Training and Implementation:**
- Train your staff on the new requirements and the use of GST-compliant invoices.
- Implement the new invoice books as soon as they are available to avoid any compliance issues.
### GST-Compliant Invoice Example
**Sample GST Invoice:**
**Supplier Details:**
- Name: [Supplier Name]
- Address: [Supplier Address]
- GSTIN: [Supplier GSTIN]
**Invoice Details:**
- Invoice Number: [Unique Serial Number]
- Date of Issue: [Date]
**Recipient Details:**
- Name: [Recipient Name]
- Address: [Recipient Address]
- GSTIN: [Recipient GSTIN]
**Item Details:**
| **Description** | **HSN/SAC Code** | **Quantity** | **Unit Price** | **Total Value** | **Taxable Value** | **GST Rate** | **IGST/CGST/SGST** | **Total Tax** | **Total Amount** |
|-----------------|------------------|--------------|----------------|-----------------|------------------|--------------|-------------------|--------------|-----------------|
| [Item 1] | [HSN/SAC 1] | [Qty 1] | [Unit Price 1] | [Total Value 1] | [Taxable Value 1] | [GST Rate 1] | [IGST/CGST/SGST 1]| [Total Tax 1]| [Total Amount 1]|
| [Item 2] | [HSN/SAC 2] | [Qty 2] | [Unit Price 2] | [Total Value 2] | [Taxable Value 2] | [GST Rate 2] | [IGST/CGST/SGST 2]| [Total Tax 2]| [Total Amount 2]|
**Total:**
- Total Taxable Value: [Sum of Taxable Values]
- Total GST: [Sum of GST]
- Total Invoice Value: [Total Amount]
**Declaration:**
We declare that this invoice shows the actual price of the goods described and that all particulars are true and correct.
**Authorized Signatory:**
[Signature]
[Name]
[Designation]
---
### Conclusion
While you can temporarily use old invoice books with your GSTIN stamped, it is recommended to switch to new GST-compliant invoice books to ensure full compliance with GST laws. Make sure your invoices contain all required details and follow a sequential numbering system for clear documentation.
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