How to prepare invoice

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Bhavesh Vaghasiya (Querist)
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15 November 2017 Respected Sir, Madam
I purchase Bricks, Sands etc and sales its and i have also OWN Truck(lorry) so I also provided service that is delivered goods at client place so my Question is that how to prepare invoice
because my main expenses are Transportation related material cost is very low For Example Material Cost Rs.100 ad Transportation Cost Rs. 500 so
1) Can I issue Single Bill for Material and transportation cost ? is yes how to prepare Invoice
2) Whether i am GTA or not ?

Amol S Joglekar

Amol S Joglekar (Expert)
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15 November 2017 better prepare separate invoices.

Bhavesh Vaghasiya

Bhavesh Vaghasiya (Querist)
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06 December 2017 Respected Sir, Madam I purchase Bricks, Sands etc and sales its and i have also OWN Truck(lorry) so I also provided service that is delivered goods at client place so my Question is that how to prepare invoice because my main expenses are Transportation related material cost is very low For Example Material Cost Rs.100 ad Transportation Cost Rs. 500 so 1) Can I issue Single Bill for Material and transportation cost ? is yes how to prepare Invoice 2) Whether i am GTA or not ?

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Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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28 July 2024 Based on your description, it seems you are dealing with both the sale of goods (bricks, sands) and providing transportation services. Here’s how to handle invoicing and determine whether you are classified as a GTA (Goods Transport Agency):

### **1. Issuing a Single Invoice for Material and Transportation**

Yes, you can issue a single invoice that includes both the material cost and the transportation cost. Here’s how you can prepare such an invoice:

#### **Format for Invoice**

**Invoice Number:** [Unique Invoice Number]
**Date:** [Date of Invoice]
**Seller’s Details:**
- Name: [Your Name/Company Name]
- Address: [Your Address]
- PAN: [Your PAN Number]
- GSTIN: [Your GST Number]

**Buyer’s Details:**
- Name: [Client’s Name/Company Name]
- Address: [Client’s Address]
- GSTIN: [Client’s GST Number] (if applicable)

**Invoice Details:**

| **Description** | **Quantity** | **Unit Price** | **Total (₹)** |
|----------------------|--------------|----------------|---------------|
| Bricks | [Quantity] | [Price/Unit] | [Total for Bricks] |
| Sands | [Quantity] | [Price/Unit] | [Total for Sands] |
| **Subtotal (Material)** | | | [Subtotal for Material] |
| Delivery Charges | | | [Delivery Charges] |
| **Total Amount** | | | [Total Amount] |

**Taxes (if applicable):**
- GST @ [Applicable Rate]%: [GST Amount]

**Total Amount Payable:** [Total Amount + GST]

**Terms & Conditions:**
- Payment Terms: [e.g., within 15 days]
- Delivery Terms: [e.g., Delivery within 5 days of receipt of order]
- Additional Notes: [Any other terms]

**Signature:** [Your Signature]
**Company Seal:** [If applicable]

### **2. Whether You Are a GTA (Goods Transport Agency)**

**Definition of GTA:**
A Goods Transport Agency (GTA) is a service provider that provides services of transportation of goods by road. Under GST, the definition of GTA can vary, but generally, it includes entities that are primarily engaged in providing transportation services by road.

#### **Are You a GTA?**

To determine whether you are classified as a GTA, consider the following:

- **Primary Service:** If the primary service you provide is the transportation of goods (i.e., your main business is transporting goods), you might be considered a GTA.
- **Service vs. Sale:** Since you also sell goods (bricks, sands), if your transportation services are incidental to the sale of goods and not your main business, you may not be classified as a GTA.

#### **Implications:**

- **If You Are a GTA:** You would need to follow specific GST rules for GTA services, including issuing GST invoices and potentially applying reverse charge mechanism (RCM) where the recipient of the service is liable to pay GST.
- **If You Are Not a GTA:** You simply include transportation charges as part of the invoice for the sale of goods and apply GST on the entire invoice amount, including both material and transportation costs.

**Conclusion:**

1. **Single Invoice:** Yes, you can issue a single invoice for both material and transportation costs. Ensure you clearly separate the two components in the invoice.
2. **GTA Status:** Evaluate whether your primary business is transporting goods. If transportation is a significant part of your business but not the primary one, you might not be considered a GTA. Consult a tax advisor to clarify your status based on your specific business model.

**Additional Tips:**
- Ensure compliance with GST laws and maintain proper documentation.
- Consider consulting with a tax advisor to address specific concerns regarding your GTA status and related tax obligations.