Circulation of minutes

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

12 January 2013 Dear All

Kindly advice whether the minutes of the Board meeting should be circulated or be shown to every director under any provisions of companies act.

As per my understanding, section 193 talks about its recording within 30 days of the meeting. But before the next meeting, please advice if it is mandatory to circulate the minutes

Ajay Mishra

Ajay Mishra (Expert)
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12 January 2013 Hi

The MCA vide General Circular No. 28/2011 dated 20.05.2011 has clarified that Draft minutes of the meeting shall be circulated in soft copy not later than 7 days of the meeting for comments/confirmation to the directors who attended the meeting to dispel all doubts on matters taken up during the meeting. Thereafter, the minutes shall be entered in the minutes books as prescribed under section 193 of the Act. The minutes shall also disclose the particulars of the Directors who attended the meeting through electronic mode.

Querist : Anonymous

Querist : Anonymous (Querist)

12 January 2013 Thanks Sir, but in my view the circular pertains to participation of directors in meeting through electronic mode.

It clearly says that meetings held through electronic mode.

This meeting is not through electronic mode and in my opinion the additional conditions in the circular should not apply to normal meeting.

Other views invited.

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CS Ankur Srivastava

CS Ankur Srivastava (Expert)
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14 January 2013 Agree with the views of Ajay ji... the minutes should be circulated. Thereafter, minutes are to be recorded and may be confirmed by the directors.