CAR RENTAL SERVICE

This query is : Resolved

new era nirman (Querist)
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12 March 2024 How to maintain car rental service accounts in tally
What expenses will have to be shown & under which head
I have 5 cars...4 driver
Somtime i hire car from vendor

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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06 July 2024 To maintain car rental service accounts in Tally, you can follow these steps and considerations:

### Chart of Accounts Setup:

1. **Assets:**
- **Fixed Assets:** Create accounts for each car (e.g., Car 1, Car 2, etc.).

2. **Expenses:**
- **Operating Expenses:** Create accounts for various expenses related to running the car rental service.
- Fuel expenses
- Maintenance and repairs
- Insurance
- Driver salaries
- Car cleaning and servicing
- Parking charges
- Toll charges
- Other miscellaneous expenses related to car operations

3. **Income:**
- **Rental Income:** Create an account to record rental income from customers.

4. **Liabilities:**
- **Accounts Payable:** If you hire cars from vendors occasionally, create accounts to record these payables.

### Transactions in Tally:

1. **Purchase of Cars:**
- Record the purchase of cars under the respective Fixed Assets accounts.

2. **Expenses:**
- Enter all car-related expenses such as fuel, maintenance, insurance, driver salaries, etc., under their respective expense accounts.

3. **Rental Income:**
- Record rental income received from customers under the Rental Income account.

4. **Vendor Hire:**
- If you occasionally hire cars from vendors, record these transactions under the Accounts Payable accounts.

### Steps to Record Transactions:

1. **Purchase of Cars:**
- Go to **Accounting Vouchers** > **Purchase** > Select the Fixed Assets account for the car > Enter details of the purchase (date, amount, etc.).

2. **Expenses:**
- Go to **Accounting Vouchers** > **Payment** > Select the appropriate expense account (fuel, maintenance, etc.) > Enter details of the expense.

3. **Rental Income:**
- Go to **Accounting Vouchers** > **Receipt** > Select the Rental Income account > Enter details of the rental income received.

4. **Vendor Hire:**
- Go to **Accounting Vouchers** > **Purchase** > Select the Accounts Payable account for the vendor > Enter details of the hire transaction.

### Reporting:

- Use Tally’s reporting features to generate financial reports such as:
- Profit and Loss Statement
- Balance Sheet
- Cash Flow Statement
- Expense Reports (e.g., by category, by car, etc.)

### Additional Considerations:

- **Depreciation:** If required, set up depreciation schedules for each car to account for wear and tear over time.
- **Tax Compliance:** Ensure that your entries comply with tax regulations regarding GST, if applicable, and other local tax laws.

By organizing your accounts in this manner in Tally, you can effectively manage and track the financial aspects of your car rental service, ensuring accurate record-keeping and compliance with financial reporting standards.