Kindly help me in finalizing of this format of Terms & Conditions of Purchase Order.
I shall be very thankful to you.
Thanks & Regards
V. K. Singh (Arun)
The Terms and Conditions are as under:-
Terms And Conditions Purchase Order No. : EIPL-2009-10-006 Date. : 31-10-2009 Page No. 01 of 02 Reference : Your Quatation No. AS 1367 Dt.05-10-2009
A) Special Terms & Conditions:- 1. The above rates are inclusive of all Taxes & Duties And Installations. 2. Payments : 50% Against Order & 50% On receipt of Invoices. 3. Delivery : Within two weeks. 4. Facilities : Civil Work as required shall be arranged by our civil contractor. All other facilities shall have to arrange at your end only.
B) Other Terms and Conditions: 1. Inspection and Tests:- The stores of the supplier shall be inspected by the any authorized representative of our company before dispatch to our works / sites. The supplier shall give at least 7 days notice in writing to the Company for arranging inspection. The supplier shall allow the purchaser or his authorized representative, reasonable facilities for satisfying himself that the material being supplied is in accordance with the relevant specifications. The material used in performing tests shall be to the suppliers’ account. This will however, not absolve the supplier from re-inspection and tests at consignee stores. Inspected material shall be allowed to be dispatched only if it has passed all the tests as per relevant ISS.
In case, any manufacturing defects are found in the material on arrival at destination and need rectification, the supplier shall be required to replace /rectify the defects. The decision about its rectification, the supplier shall be required to replace / rectify the defects. The decision about its acceptability shall solely lie with the purchaser. The copy of inspection report should be sent to all concerened. The purchaser or his authorised representative shall have free access at all reasonable times, while work on the contract is being performed, to such parts of manufacturer`s works, as are concerned with the manufacture of the material on order. The above shall however, not absolve the manufacturer of manufacturing defects, performance, warantee etc. of the materialon order.
2. Invoices :- The invoice shall be sent to the consignees together with dispatch note, challan showing the amount due,descriptions of material, number of packages, special marking thereon, Lorry No. etc. A copy of Invoice be also sent to the company as proof of dispatch.
3. Dispatch Instructions:- The material is to be dispatched to the consignees above and intimation regarding dispatch should be sent to the consignee as well as to the company at least ten days in advance. A. The copy of all Invoices / Dispatch documents be sent to the consignee well in time. One copy of each Invoices be sent to this office too. B. No goods will be accepted unless these are accompained by challans, Invoices etc.
4. Replacement and rejection of defective materials:- (A) If the material or any part thereof is found defective or not in accordance with the specifications or the technical data, as mentioned on the purchase order by the consignees, the supplier must replace the same at his own cost or repair the same at the premises of the consignee within reasonable period (30Days from the date of such intimation to the supplier by the consignee),failing which intrest to be determined by the purchaser, which will not be more than 12% per anum, will be charged and recovered from the supplier on the proportionate payment made to him.
(B) It would be guaranteed that the material involved are of new manufactured and is not used, repaired or reconditioned.
5. Waranty :- The firm is liable to making good by replacing or repairing defects which under proper use appear therein (provided the equipment is installed, operated maintained as per our instruction manual) and arise solely from faulty design, materials or workmanship within a period of 12 calendar months from the date of commissioning the equipment or 18 months from the dispatch of, whichever is earlier.
Terms And Conditions Purchase Order No. : EIPL-2009-10-006 Date. : 31-10-2009 Page No. 02 of 01 Reference : Your Quatation No. AS 1367 Dt.05-10-2009
6. Raw Material :- The Raw material to be used in the manufacturing of transformer / goods, to be supplied against this purchase order, must be of the best quality of its kind obtainable in the market. The supplier will be entIerly responsible for the arrangement of the material required for this purpose and no assistance whatsoever will be given by the purchaser in this behalf.
7. Packing :- It is their responsibility to ensure proper packing arrangement so that there is no damage to the material during handling / transit. If there is any such damages observed by us at the time of unloading of materialat our site, they need to take necessary corrective measures in the form of repair / replacement depending upon the extend of damage, to our satisfaction.
8. Transit Insurance:- Since it is in the supplier scope, any transiit damage is to their account and they need to take -ip with the insurance company at their end and without waiting for their insurance settlement the supplier will ensure quick replacement from their side. A copy of insurance policy shall also be required to be submitted with the dispatch documents.
9. Original Mill Certificate :- The Supplier shall submit a copy of original mill certificates with complete details :- Manufacturer / Lot No. / Specifications/ Manufacturing Date etc.
10. Guaraqntee / Warantee Certificate :- To declare - Guaranteed Losses / Material Compositions / Mill Name / Lot No. / Warantee Period - by the company, shall also be required to be submitted alongwith dispatch documents.
11. Clarifications :- In case of any enquiry or clearification required by you in respect of this Purchase Order, you may contect
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