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Change of Registered Office from One Local Limit to Another

Harish Chandra Sahoo (Dy. Manger Accounts) (66 Points)

12 August 2010

Wheter Form 23 is compulsory for change of regd office from one jurisdictoin to another i.e. outside local limit.

or special resolution compulsory for above

What is the Procedure for above amenedment

reply me - harish_rourkela @ hotmail.com

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3 Replies

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 12 August 2010

Dear Harish,

First of all this is to inform you that form 23 is neccessary every where where you are passing Special Resolution.

Then, coming on your query, if the change is within city, village or town then only Board Resolution is sufficient and form 18 is required to be filed.

Further, in case of change is outsite the local limits, but within the same STATE,

Then it needs to take the approval of shareholder by way of Special Resolution. In this case form 23 and form 18 are required to be filed.

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CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 12 August 2010

Procedure for Change of Registered Office from one State to Another State

Hold a Board Meeting to consider the proposal and approve the notice of General Meeting and authorise the CS or Director to move a petition to CLB.

Issue the notice of General Meeting.

Hold General Meeting and pass the Special Resolution which is subject to the approval of CLB.

File form 23 within 30 days of Special Resolution.

In case of listed companies:-
1. Forward three copies of notice to the SE where the shares of the Company are listed.
2. Forward to the SE the proceedings (minutes) of the BM and GM.

Prepare a list of Creditors and Debenture holders and intimate them accordingly. The list is required to be filled with the petition and should be duly verified by an affidavit.

Atleast one month before filing the petition under Section 17, the company is required to publish a general notice in a newspaper one in regional language and one in English in daily newspaper circulating in the State.

The notice shall state that any person whose interest is likely to be affected due to change may intimate to the Bench of CLB within 21 days of the notice.

The notice is also required to be send to each Creditor and Debentureholder of the Company under Certificate of Posting

A copy of notice along with the copy of petition is also required to be sent to the Chief Secretary of the State or Union Territory concerned and the view of the concerned Government authorities will be taken in to account be the CLB.

File a petition in form no. 1 under Section 17 of the Companies Act, 1956. It should be duly verified by an affidavit

A copy of petition is also required to be sent to the ROC. In case of Section 25 Companies a copy is also required to be sent to Regional Director.

Following documents are required to be attached with the petition:-

Certified copy of the amended MOA and AOA.
Copy of the notice calling the General Meeting with explanatory statement.
Copy of Special Resolution.
Minutes of the General Meeting.
Affidavit verifying the petition.
Bank Draft\Challan evidencing payment of Fee.
Memorandum of appearance along with the copy of Board Resolution or duly executed Vakalatnama.
Copy of the latest audited balance sheet and profit and loss account of the company along with auditors’ and directors’ report.
Affidavit proving the dispatch and service of notice together with newspaper cutting.
Certified copy of List of Creditors along with the affidavit verifying the list of Creditors.
Acknowledgement of the receipt of petition by the ROC.

After hearing the parties the CLB shall take a final decision.
The Company shall within 3 months from receiving the order file the Certified copy of the orders to the ROC in form no. 21 alongwith the prescribed filing fees.

The Registrar shall within one month of filing the order register the same and shall issue a certificate indicating new CIN to that effect and thereafter the Company shall be required to file all the documents with the ROC in whose jurisdiction, the registered office of the company has been situated.

Make alteration in the MOA with respect to the state in every copy of Memorandum.

Notify the change of registered office in newspaper.

Each stationery, banner, signboard, bills, invoice etc. should show the new address and necessary advice should be sent to shareholders, debenture holders, and other concerned parties.

File form 18 within 30 days of change.

Notice in paper

…………………Ltd

Registered Office……….

Notice is hereby given that the Company is Changing its Registered Office, subject to the approval of shareholders and CLB, from the State of ……..to the State of ……… any person whose rights or interests are likely to be affected due to such change may intimate to the Bench within 21 days of this notice.

Date:-

Place:- For…………… ……….Ltd

Company Secretary

Specimen Petition under Section 17(2) of the Companies Act, 1956

FOR CHANGE IN THE REGISTERED OFFICE

FROM THE STATE OF ……TO THE STATE OF …………..

ORIGINAL PETITION NO…….OF 2008

BEFORE THE COMPANY LAW BOARD WESTERN REGION BENCH, MUMBAI

IN THE MATTER OF THE COMPANIES ACT, 1956 SECTION 17(2)

AND

IN THE MATTER OF …………..LTD

(a company registered under the Companies Act, 1956 and having its registered office at ……………….………………..)

(Petitioner)

DETAILS OF THE PETITION

Particulars of the Company

a. The petitioner Company is a company incorporated under the Companies Act, 1956.

b. The Registered Office of the Company is presently situated at …………… …….……… ………….. In the state of ……………………

c. Authorised Share Capital of the Company is Rs. 10,00,00,000 (Rupees Ten Crore) divided in to 1,00,00,000 shares of Rs. 10/- each. The issued, subscribed called and paid up capital of the Company is Rs. 5,00,00,000 (Rupees Five Crore Only) divided into 50,00,000 shares of Rs. 10/- each.

d. The Main object for which the Company was incorporated are set out in clauses 1,2 and 3 of the Clause III(A) of the MOA which is annexed hereto and marked as Annexure- 4

e. The petitioner company states that the subject matter of the petition is within the jurisdiction of the Company Law Board, ……… Bench.

The petition is for shifting of the Registered Office of the Company from the State of ……….to the State of …….. and under Section 17 of the Companies Act, 1956.

Facts of the Case …………………….

The Company has passed Special Resolution under Section 17 of the companies Act, 1956 at the General Meeting of the Company held on …….. after due notice thereof as provided under the Companies Act, 1956 and has filed form 23 to that effect to the ROC the said resolution is reproduced herein below:

“RESOLVED THAT pursuant to the provisions of Section 17 read with section 146(2) and other applicable provisions, if any, of the Act and subject to the approval of the CLB the consent of the members of the Company be accorded to shift the registered office of the Company from the state of ………….. to the state of …………..”

“FURTHER RESOVED THAT the clause II of the Memorandum of Association of the Company be and is hereby substituted by the following

II- The Registered Office of the company is situated in the State of ………”

“FURTHER RESOLVED THAT Shri ……….. Company Secretary and Shri ……….., Director of the company be and are hereby authorised to do all such acts, deeds and things as may be necessary to give effect the above resolution.”

The petitioner declares that it has not previously filed any application, writ petition or suit regarding the matter in respect of which this petition is being made before any Court of law or any other authority or any other Bench or Board and no such application, writ petition or suit is pending before any of them.

In view of the facts mentioned in paragraph 3 (Three) above, the petitioner prays for the following relief(s):

That the alteration of the Memorandum of Association of the petitioner company, as set out in the Special Resolution passed in the General Meeting of the company passed on ……. So as to change the registered office of the company form the state of ………..to the state of ……….
Such other orders s may the Hon’ble Bench may deem fit and proper.

List of enclosures

For ………….Ltd.

Director

Date:

Place:

Specimen of Affidavit for verifying petition

ORIGINAL PETITION NO…….OF 2008

BEFORE THE COMPANY LAW BOARD WESTERN REGION BENCH, MUMBAI

IN THE MATTER OF THE COMPANIES ACT, 1956 SECTION 17(2)

AND

IN THE MATTER OF …………..LTD

(a company registered under the Companies Act, 1956 and having its registered office at ………………..)

(Petitioner)

AFFIDAVIT VERIFYING THE PETITION

I,…………………………………………….. S/o Shri ……………………………… aged about………..years presently residing at ……………………………………. Do hereby solemnly affirm and state as follows:

I am a director of the ………………. Ltd (petitioner company) and I am duly authorised to make the affidavit to its behalf.
The statement made in the paragraphs 1 and 2 are true to my knowledge, and the statements made in paragraphs 3,4 and 5 are based on the information received by me from the records of the company and I believe same to be true.

I do affirm that this declaration is true, that it conceals nothing and that no part of its is false. Solemnly affirmed on …^th day of ……..., 2008.

Date:

Place: For …………………..Ltd.

Director

Piyush jain (Student) (37 Points)
Replied 04 March 2011

Srivastava sir kindly also provide the proforma of NOTICE with ES for EGM when the office is changed within the same state but outside local limits of the City.