Urgent please clarify me....excise records

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Rajesh (Querist)
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02 January 2013 Please clarify me on the following issues. I want to know whether the following excise records are still to be maintained by the manufacturer.

1)Form IV register of receipt and issue of Raw Material.
2)RG23A Part II - Entry book of taking credit of duty paid on inputs.
3)RG23C Part II - Entry book for taking credit of duty paid on capital goods.
4)Records of inputs sent for job work outside the factor under Rule 57F(4)

Some of my colleagues say it is no long required to be maintained. Please clarify me in this issue.

With regards,
Rajesh

CA SAYANTAN BASU

CA SAYANTAN BASU (Expert)
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04 January 2013 Dear sir ,

Circular No. 536/32/2000-CX
F.NO.212/14/99-CX.6
Government of India
Ministry of Finance
Department of Revenue
Central Board of Excise & Customs
New Delhi, the 30th June, 2000
Subject: Dispensation of statutory records – amendment of C. Fx. Rules, 1944 (w.e.f. 1.7.2000)
It is directed to say that to give effect to the decision of the Government as announced by the Finance Minister in his Budget Speech (2000-2001) [Para 100] the Government has issued Notification No. 44/2000-Central Excise (N.T.) dated 30th June 2000 (to be effective from 1.7.2000), amending the Central Excise Rules, 1944 for dispensation of statutory records which were required to be maintained by manufacturer under the Central Excise Rules as per prescribed proforma. Certain other Rules have also been amended by this notification consequent to the provisions relating to fortnightly payment of duty and the changes are briefly summarised below:-

I. Changes relating to dispensation of Statutory Records

2. At the outset, it is clarified that dispensation of statutory records maintained hitherto in prescribed proformae should not be construed as complete freedom and dispensation of record keeping all together. Certain minimum records every manufacturer has to maintain for his own internal controls. For effective enforcement of any tax system, assesses will have to maintain certain basic records. So longh as manufacturer keeps methodically those basic records on regular basis which also contains the information required by tax administration for checking whether all production is accounted for and duties due are paid or not, there may be no need to insist on separate Statutory records being maintained as perprescribed proformae for Excise purpose.

2.1 What essential information the Department may like to have, has been introduced under several Central Excise Rules, a number of which also prescribe formats of detailed statutory records to be maintained specially for excise purposes. In the changes effe3cted, the maintenance of detailed records as per prescribed formats for excise purposes is being done away with, but the related rules are containued with some amendments. These rules indicate the minimum information, which the assessee must maintain in his own private records – to be made available to Department if required for checking that the provisions of law are being complied with and all duties are being paid.

3. The following statutory records (and their prescribed forms as per relevant Central Excise Rules) are being omitted with effect from 1.7.200:-

Registers (Statutory Record) Description of the registers Rule under which prescribed
RG- Daily Stock Account 53
EB-4 Store Room Entry Book (Matches) 47/76
RG-3 Register of Stock and Receipts of Central Excise Stamps (Cash) 67
RG-3 (Credit) Register of Stock and Receipts of Central Excise Stamps (Credit) 67
RG-12 Register of manufacture of excisable tobacco products 94
RG-12A (Biris) Register of manufacture of excisable tobacco product-for biris 94
RG-12B Register of manufacture of excisable tobacco products-raw biris 94
RG-16 Register of excisable goods used without payment of duty or payment of part duty, for special industrial purposes 194
WRG-1 Warehouse Register (Public) 168
WRG-2 Warehouse Register (Private) 173

3.1 Apart the above Forms, the following Forms which remained in the Appendix to the Central Excise Rules, 1944 even after omission f the relevant rules which prescribed these records have been omitted now, namely, RG-17 (Daily Account of loose tea), RG-23A (Stock Account of Inputs (Part I) and Entry Book of Duty Credit (Part II), and RG-23C [Stock Account of Capital goods (Part I) and Entry Book of Duty Credit (Part II)].

So it is evident that above statutory records are dispensed with . So there is no need for keeping these records ..... Hope your query is being resolved .....

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