ROC; DIR-3 KYC Web

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CA Shubham Nanda (Querist)
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21 June 2022 I changed the name of the Director by filing DIR-6. Do I need to file Form DIR-3 KYC or DIR-3 KYC Web can be done? As there is change in the name of the Director from last year & the change is already intimated to MCA via Form DIR-6.

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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11 July 2024 If you have changed the name of a Director by filing Form DIR-6, you will need to follow up with the KYC compliance requirements for that Director. Here’s how you should proceed:

1. **DIR-3 KYC or DIR-3 KYC Web**:
- **DIR-3 KYC**: This form is used for filing KYC details of the Director. It needs to be filed annually for all Directors who have been allotted a DIN (Director Identification Number) on or before 31st March of the financial year.
- **DIR-3 KYC Web**: This is an online form available on the MCA portal for Directors who have submitted DIR-3 KYC in any of the previous financial years and whose details have not changed subsequently.

Since you have changed the name of the Director by filing DIR-6, you should proceed as follows:

- If the change in the name of the Director occurred after the last DIR-3 KYC filing (if applicable), you would need to file a new DIR-3 KYC with the updated details.
- If the Director’s details have remained the same other than the name change and you have already filed DIR-3 KYC in the past, you can use the DIR-3 KYC Web form to update the new name.

**Steps to Follow:**

1. **Check Previous Filings**: Verify if DIR-3 KYC has been filed for the Director in the past. This can be checked on the MCA portal under the Director’s DIN details.

2. **If DIR-3 KYC was Filed Previously**: If DIR-3 KYC was filed in any of the previous financial years and there have been no other changes apart from the name, you can proceed with filing DIR-3 KYC Web. Ensure all details are updated correctly, including the new name.

3. **If DIR-3 KYC was Not Filed Previously or Details Changed**: If DIR-3 KYC has not been filed previously or if there have been other changes apart from the name, file a fresh DIR-3 KYC with the updated details.

4. **Submission and Verification**: Complete the form online, ensuring all required information is filled accurately. Verify the details and submit the form.

5. **Payment of Fee**: Pay the prescribed fee for filing DIR-3 KYC or DIR-3 KYC Web, as applicable. The fee must be paid online through the MCA portal.

6. **Verification Process**: After submission, the form will undergo verification. Once verified, the KYC status will be updated for the Director on the MCA portal.

Ensure that all steps are completed within the timelines specified by the Ministry of Corporate Affairs to avoid penalties or non-compliance issues. If in doubt, consulting a professional such as a company secretary or chartered accountant can provide further guidance tailored to your specific situation.