REGARDING DELIVERY CHALLAN IN E INVOICE

This query is : Resolved

Suresh S. Tejwani (Querist)
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07 May 2024 IF MR.X PREPARES INVOICE MONTHLY IN WHICH 60-70 DELIVERY CHALLAN ANNEXURE IS MADE AT THE TIME OF INVOICE,
NOW HE HAS NOT MADE DELIVERY CHALLANS FOR SUCH MONTH (ONLY MADE ANNEXURE OF SUCH CHALLANS)
SO AT THE TIME OF MAKING E INVOICE IF ANNEXURE OF SUCH DELIVERY CHALLAN IS ATTACHED THEN NOW HE CAN MAKE DELIVERY CHALLAN OF WHOLE MONTH AT THE TIME OF MAKING OF E INVOICE?

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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10 July 2024 In the scenario described, Mr. X typically prepares invoices monthly and attaches an annexure with details of delivery challans. However, for a particular month, Mr. X has not yet prepared the actual delivery challans but has the annexure ready.

Here are the steps and considerations regarding the use of e-invoicing and attaching annexures for delivery challans:

### 1. **E-Invoicing and Annexures:**

- **E-Invoicing Requirement:** Under GST regulations, e-invoicing is mandatory for businesses with turnover exceeding specified thresholds. E-invoices are generated from the Invoice Registration Portal (IRP) and contain structured data.

- **Annexures:** Annexures can be attached to e-invoices to provide additional details such as delivery challan numbers.

### 2. **Preparing Delivery Challans:**

- **Timing:** Ideally, delivery challans should be prepared at the time goods are dispatched or shortly thereafter. They serve as proof of delivery and are crucial for compliance and logistics purposes.

- **Annexure Details:** If Mr. X has prepared an annexure listing delivery challan details but has not yet created the physical delivery challans, he should ensure the annexure accurately reflects all transactions.

### 3. **E-Invoice Process:**

- **Attachment of Annexure:** When generating an e-invoice, Mr. X can attach the annexure that lists the delivery challans for the respective month.

- **Creating Delivery Challans:** It is generally expected that delivery challans are prepared before or at the time of dispatch. If Mr. X hasn’t created the physical delivery challans yet, he should prioritize doing so to ensure compliance with transportation and GST requirements.

### 4. **Compliance and Audit Trail:**

- **Record Keeping:** Maintain proper records of all annexures, e-invoices, and delivery challans to ensure a clear audit trail and compliance with GST regulations.

- **Verification:** During audits or inspections, tax authorities may verify that delivery challans align with the annexures attached to e-invoices. It’s crucial that all documents are accurate and synchronized.

### Conclusion:

While e-invoicing allows for attaching annexures that detail delivery challans, it’s essential to ensure that delivery challans are prepared timely and accurately reflect the goods dispatched. Mr. X should prioritize creating the delivery challans promptly to maintain compliance with GST regulations and business operations. Proper documentation and adherence to procedures will help in smooth compliance and audit processes.