Purchase serial number

This query is : Resolved

Arun Jain (Querist)
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05 March 2012 I am using Tally ERP-9. We are an advertisement company. We make purchase but receive bill after payment sometimes after 10 days of payment or sometimes 15-30 days. we make payment as advance and than book purchase against that advances. We are maintaining lot of physical files for purchase invoices. for every creditor a seperate file is there as datewise maintenance is not possible. I have come to one solution for this but want to confirm whether it is correct as per account and law and other legal liability.

I will book every purchase voucher with tally manual voucher No. for eg.
i received a purchase invoice Dt.8-Apr-12 on 15-Apr-12 i will book it on Purchase Voucher No.1 (dt.15-Apr-12)than i receive a purchase invoice Dt. 1-Apr-12 on 16-Apr-12 i will book it as purchase voucher No.2 on 16-Apr-12.

Advantage of this would be i can maintain a single file for all creditor and as per purchase voucher, it will ease the finding an invoice.

Please advice.

Thanks a lot in advnace.