Process for add new subscriber for PF

This query is : Resolved

pawan (Querist)
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04 July 2011 Dear All,

I want to know the existing process of addition of new employee in PF scheme.

if any back dating for add new employee is possible in rajasthan .
I want to register employees from Jan-2011.

pls tell me process, fees and penalty charges

pawan

U S Sharma

U S Sharma (Expert)
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04 July 2011 you can add the employee only after the last challan paid by you,

pawan

pawan (Querist)
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06 July 2011 Bhaiya

i want to add employees in PF for last 6 months.

If any process for the same please write to me.

thanks

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Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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10 August 2024 To add a new employee to the Provident Fund (PF) scheme, you need to follow the process set out by the Employees' Provident Fund Organisation (EPFO) in India. Here’s a detailed guide to adding new employees to the PF scheme, including any possibilities for backdating:

### **1. **Register the New Employee for PF**

#### **a. **Obtain Employee Details:**
- **Employee's Full Name**
- **Employee's UAN (Universal Account Number)**: If the employee already has a UAN from previous employment.
- **Aadhaar Number**: It should be linked to the UAN.
- **Bank Account Details**
- **Date of Joining**

#### **b. **Update PF Records:**
- **Log in to the EPFO Employer Portal:** Access the EPFO portal [EPFO Employer Portal](https://www.epfindia.gov.in) using your credentials.
- **Navigate to 'Employee Services':** Find the option to add new employees or update employee details.
- **Add New Employee Details:** Input the employee’s details and link them to the PF scheme.

### **2. **Submission of Forms**

#### **a. **Fill Out PF Forms:**
- **Form 11:** New Employee Declaration Form.
- **Form 2:** Employee's Joining Report (if applicable, though it’s often done electronically now).

#### **b. **Submit Forms:**
- **Online Submission:** Most submissions are done online through the EPFO portal.
- **Physical Submission:** If required, submit the physical forms to the local EPFO office.

### **3. **Backdating of PF Enrollment**

#### **a. **Possibility of Backdating:**
- **Backdating Rules:** Generally, EPFO does not allow backdating of PF registration beyond the current month. However, for certain cases where employees need to be added for past periods, you can contact the EPFO office directly.

#### **b. **Process for Backdating:**
- **File an Application:** Submit a written application to the local EPFO office requesting the addition of employees for previous periods. Provide a valid reason for backdating.
- **Documentation:** Include details of the employees, along with the proof of their employment and any previous records.
- **Compliance Check:** The EPFO will review your application and documentation before making any amendments.

### **4. **Fees and Penalties**

#### **a. **Fees:**
- **PF Contributions:** Employees contribute 12% of their basic salary and allowances, while employers also contribute 12% (subject to wage limits). There are no additional registration fees for adding new employees.

#### **b. **Penalties:**
- **Delayed Contributions:** Penalties may apply if PF contributions are not deposited on time. This includes interest on delayed payments and other penalties as prescribed by EPFO.
- **Late Registration:** If you’re adding employees for past periods, you may face penalties or compliance issues if contributions were missed.

### **5. **Regular Updates and Compliance**

#### **a. **Maintain Records:**
- Ensure that all employee records are up-to-date and accurate.

#### **b. **Monthly Filing:**
- Regularly file the PF returns on a monthly basis and ensure timely payment of contributions.

### **Summary Steps to Add New Employee for PF:**

1. **Collect Employee Information:** Gather all necessary details of the new employee.
2. **Login to EPFO Portal:** Use your EPFO employer credentials.
3. **Add Employee Details:** Enter employee information into the EPFO system.
4. **Submit Forms:** Complete and submit Form 11 and Form 2, if applicable.
5. **Request for Backdating:** Contact the EPFO office directly if you need to add employees for past periods.
6. **Pay Contributions:** Ensure timely payment of PF contributions and follow up on any penalties for late registrations.

For specific details, especially concerning backdating and penalties, contacting the local EPFO office in Rajasthan directly will provide the most accurate guidance tailored to your situation.