Procedure to Claim Duty Drawback for Export of Goods

This query is : Resolved

Mansi Shah (Querist)
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04 March 2021 we have done export from last few months but we are not receiving duty drawback automatically in our bank account.

Please let me know the procedure to claim duty drawback from customs department.

Please provide draft letter if possible.

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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10 July 2024 To claim duty drawback from the customs department for exports, you need to follow a specific procedure outlined by the customs authorities. Here’s a step-by-step guide on how to claim duty drawback, along with a draft letter you can use:

### Procedure to Claim Duty Drawback:

1. **Eligibility Check:**
- Ensure that your exports are eligible for duty drawback as per the rules and rates specified by the Directorate of Drawback, Department of Revenue, Ministry of Finance.

2. **Documentation:**
- Gather all relevant documents related to the export transactions, including shipping bills, invoices, export declaration forms, and proof of payment of customs duties and taxes.

3. **Form Submission:**
- Prepare and submit the Duty Drawback Claim Form along with supporting documents to the customs department where the export was cleared. The form typically includes details such as:
- Exporter’s details (name, address, GSTIN, etc.)
- Details of export goods (description, quantity, value, tariff code, etc.)
- Details of duty paid (customs duty, GST, etc.)
- Bank account details for crediting the drawback amount.

4. **Processing:**
- The customs department will process your claim and verify the documents submitted.
- If there are any discrepancies or additional information required, they may reach out to you for clarification.

5. **Approval and Payment:**
- Once approved, the customs department will initiate the payment of the duty drawback amount directly to the bank account provided in the claim form.

6. **Post-Claim Procedures:**
- Maintain records of the duty drawback claim submission and approval for future reference and audits.

### Draft Letter for Claiming Duty Drawback:

Here’s a sample draft letter format you can use to submit your duty drawback claim to the customs department:

```
[Your Company Letterhead]

Date: [Insert Date]

To,
The Assistant/Deputy Commissioner,
Customs Department,
[City/Port Name],
[Address Line 1],
[Address Line 2],
[City, State, Pin Code]

Sub: Claim for Duty Drawback against Export of Goods

Dear Sir/Madam,

I am writing on behalf of [Your Company Name], a registered exporter having GSTIN [Your GSTIN Number]. We have exported goods under various shipping bills as detailed below and have paid applicable customs duties and taxes.

1. Exporter Details:
- Name of Exporter: [Your Company Name]
- GSTIN: [Your GSTIN]
- Address: [Your Company Address]

2. Details of Export Transactions:
- Shipping Bill Number: [List Shipping Bill Numbers]
- Date of Export: [Export Date]
- Description of Goods: [Brief Description]
- Quantity: [Quantity]
- Value: [Export Value in INR]
- Customs Duty Paid: [Amount Paid]

3. Bank Account Details for Crediting Duty Drawback:
- Bank Name:
- Branch:
- Account Number:
- IFSC Code:

Enclosed herewith are copies of the following documents for your verification and processing:
- Copies of Shipping Bills
- Invoices
- Export Declaration Forms
- Proof of payment of customs duties and taxes

We request you to kindly process our duty drawback claim at the earliest convenience. Please credit the approved drawback amount to the bank account details provided above.

Thank you for your prompt attention to this matter. Please feel free to contact us at [Your Contact Number] or [Your Email Address] for any further information or clarification you may require.

Yours sincerely,

[Your Name]
[Designation]
[Your Company Name]
[Contact Information]
```

### Notes:
- Modify the letter as per your specific details and include all necessary supporting documents.
- Ensure all information provided is accurate and matches the documents submitted.
- Keep copies of all correspondence and documents submitted for your records.

Submitting a well-prepared claim with all required documentation increases the likelihood of a smooth and timely processing of your duty drawback claim by the customs department.