Prior period expenses - how to account in books ?
This query is : Resolved
17 September 2012
if we receive a bill of any expense of say 1 dec 2011 today for payment so how will we show entries in our books of accounts in TALLY as last FY 2011-2012 has already been closed. The main confusion lies in accounting for the same.
17 September 2012
Account That Expenses as Prior period Expenses.
Say Paid Salary of Last Year Then
Salary>>Prior Period Groupdr.
to Cash
Or Can Directlt Debit to Profit & Loss Account Dr.
to Cash
& Write in Narration.
When in FS, It Will be Shown Separatelly in P& L Account.
Say Paid Salary of Last Year Then
Salary>>Prior Period Groupdr.
to Cash
Or Can Directlt Debit to Profit & Loss Account Dr.
to Cash
& Write in Narration.
When in FS, It Will be Shown Separatelly in P& L Account.
17 September 2012
You can open a New Account Head Prior Period Expenses and Debit Prior Period Expenses and credit Cash/ Bank etc...........
"Prior Period Items are income and expenses which arise in the Current period as a result of errors or omission in the preparation of financial statements of one or more prior periods"
"Prior Period Items are income and expenses which arise in the Current period as a result of errors or omission in the preparation of financial statements of one or more prior periods"
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17 September 2012
@ vinita
prior period expenses ledger should be made under which head...
prior period expenses ledger should be made under which head...
10 August 2024
Prior period expenses are typically categorized based on the nature of the expense and how they relate to the financial statements. Here's how you can handle them:
### **1. **Presentation of Prior Period Expenses in Financial Statements**
**A. **Ledger Classification:**
- **General Ledger:** Create a separate ledger account for Prior Period Expenses under the "Expenses" or "Income Statement" section. This account will specifically track all prior period expenses, making it easier to distinguish them from regular operating expenses.
**Ledger Example:**
- **Account Name:** Prior Period Expenses
- **Type:** Expense
- **Classification:** To be included in the P&L under the appropriate expense category.
**B. **Presentation in Financial Statements:**
- **Profit and Loss Account:** Prior period expenses should not be mixed with current period expenses. Instead, they should be disclosed separately to ensure clarity. Typically, these expenses are shown in the "Notes to Accounts" to maintain transparency.
**Presentation Example:**
- **In P&L Account:** You do not show the prior period expenses directly in the Profit and Loss Account. Instead, they are adjusted against the current year's profits or disclosed separately.
- **In Notes to Accounts:** Disclose prior period expenses under a separate heading in the "Notes to Accounts" section. Mention the nature of the expense, the amount, and the reason for its classification as a prior period expense.
### **2. **Disclosures in Financial Statements**
**A. **Notes to Accounts:**
- **Prior Period Expenses Disclosure:** In the Notes to Accounts, provide details about the prior period expenses, including the amount, nature of expenses, and reasons for the adjustment. This ensures that financial statement users are aware of these adjustments and their impact on the financial results.
**Disclosure Example:**
- **Heading:** Prior Period Expenses
- **Content:**
- **Nature of Expenses:** Description of the prior period expenses.
- **Amount:** Total amount of prior period expenses.
- **Reason:** Reason for the adjustment (e.g., previously unrecorded expenses).
### **3. **Impact on Financial Statements**
**A. **Income Tax Consideration:**
- **Tax Filing:** Ensure that prior period expenses are correctly reported in the income tax return for the year in which they are recognized. While these expenses are allowable under Section 37 of the Income Tax Act, make sure they are appropriately documented and disclosed.
**B. **Internal Controls:**
- **Internal Procedures:** Establish internal controls to review and accurately record prior period expenses to avoid misclassification and ensure proper reporting in both financial statements and tax returns.
### **4. **Accounting Treatment:**
**A. **Accrual Basis:**
- **Accrual Accounting:** Since prior period expenses pertain to a previous accounting period, they should be accounted for based on accrual principles. This means they should be recognized in the period in which the liability arose, even if the payment is made in the current period.
**B. **Adjustment Entries:**
- **Adjusting Entries:** Record prior period expenses as an adjusting entry. This ensures that the current period's financial statements reflect accurate results and do not mix prior period adjustments with current operational results.
### **Summary**
- **Ledger Head:** Create a specific ledger account titled "Prior Period Expenses" under the "Expenses" category.
- **P&L Presentation:** Do not directly show these expenses in the Profit and Loss Account; instead, adjust the current year’s profits or disclose them separately.
- **Notes to Accounts:** Disclose detailed information about prior period expenses in the "Notes to Accounts."
- **Tax Consideration:** Ensure accurate reporting in tax filings and maintain proper documentation.
For precise guidance tailored to your specific accounting practices and regulatory requirements, consulting with a professional accountant or auditor is recommended.
### **1. **Presentation of Prior Period Expenses in Financial Statements**
**A. **Ledger Classification:**
- **General Ledger:** Create a separate ledger account for Prior Period Expenses under the "Expenses" or "Income Statement" section. This account will specifically track all prior period expenses, making it easier to distinguish them from regular operating expenses.
**Ledger Example:**
- **Account Name:** Prior Period Expenses
- **Type:** Expense
- **Classification:** To be included in the P&L under the appropriate expense category.
**B. **Presentation in Financial Statements:**
- **Profit and Loss Account:** Prior period expenses should not be mixed with current period expenses. Instead, they should be disclosed separately to ensure clarity. Typically, these expenses are shown in the "Notes to Accounts" to maintain transparency.
**Presentation Example:**
- **In P&L Account:** You do not show the prior period expenses directly in the Profit and Loss Account. Instead, they are adjusted against the current year's profits or disclosed separately.
- **In Notes to Accounts:** Disclose prior period expenses under a separate heading in the "Notes to Accounts" section. Mention the nature of the expense, the amount, and the reason for its classification as a prior period expense.
### **2. **Disclosures in Financial Statements**
**A. **Notes to Accounts:**
- **Prior Period Expenses Disclosure:** In the Notes to Accounts, provide details about the prior period expenses, including the amount, nature of expenses, and reasons for the adjustment. This ensures that financial statement users are aware of these adjustments and their impact on the financial results.
**Disclosure Example:**
- **Heading:** Prior Period Expenses
- **Content:**
- **Nature of Expenses:** Description of the prior period expenses.
- **Amount:** Total amount of prior period expenses.
- **Reason:** Reason for the adjustment (e.g., previously unrecorded expenses).
### **3. **Impact on Financial Statements**
**A. **Income Tax Consideration:**
- **Tax Filing:** Ensure that prior period expenses are correctly reported in the income tax return for the year in which they are recognized. While these expenses are allowable under Section 37 of the Income Tax Act, make sure they are appropriately documented and disclosed.
**B. **Internal Controls:**
- **Internal Procedures:** Establish internal controls to review and accurately record prior period expenses to avoid misclassification and ensure proper reporting in both financial statements and tax returns.
### **4. **Accounting Treatment:**
**A. **Accrual Basis:**
- **Accrual Accounting:** Since prior period expenses pertain to a previous accounting period, they should be accounted for based on accrual principles. This means they should be recognized in the period in which the liability arose, even if the payment is made in the current period.
**B. **Adjustment Entries:**
- **Adjusting Entries:** Record prior period expenses as an adjusting entry. This ensures that the current period's financial statements reflect accurate results and do not mix prior period adjustments with current operational results.
### **Summary**
- **Ledger Head:** Create a specific ledger account titled "Prior Period Expenses" under the "Expenses" category.
- **P&L Presentation:** Do not directly show these expenses in the Profit and Loss Account; instead, adjust the current year’s profits or disclose them separately.
- **Notes to Accounts:** Disclose detailed information about prior period expenses in the "Notes to Accounts."
- **Tax Consideration:** Ensure accurate reporting in tax filings and maintain proper documentation.
For precise guidance tailored to your specific accounting practices and regulatory requirements, consulting with a professional accountant or auditor is recommended.
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