No due certificate to debtor

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Ankita CWA Final Student (Querist)
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05 April 2017 hello everyone
my query is regarding how to give noc about no dues to debtor.
my debtor has paid all due and now asking us to issue noc in same regards.
please guide me and provide format for the same

Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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04 August 2024 Issuing a No Dues Certificate (NDC) to a debtor who has settled all outstanding payments is an important step in confirming that their account with your organization is fully settled. This certificate is typically provided to acknowledge that there are no outstanding dues or liabilities remaining.

### **Format of No Dues Certificate**

Here's a standard format for issuing a No Dues Certificate:

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**[Your Company Letterhead]**

**Date: [Date]**

**To,
[Debtor's Name]
[Debtor's Address]
[City, State, Zip Code]**

**Subject: No Dues Certificate**

Dear [Debtor's Name],

We hereby acknowledge that you have settled all outstanding dues with our company, [Your Company Name]. As of [Date], there are no pending payments or liabilities remaining from your end concerning the transactions carried out with us.

Details of the Account:
- **Account Number/Reference:** [Account Number/Reference]
- **Outstanding Amount:** [Amount]
- **Date of Settlement:** [Date]

We confirm that the balance in your account is now zero, and there are no further financial obligations from your side with respect to the aforementioned account.

This certificate is issued based on the payment records and reconciliations conducted. Should you require any further clarification or have additional queries, please feel free to contact us.

Thank you for your cooperation.

Yours sincerely,

**[Your Name]**
**[Your Designation]**
**[Your Company Name]**
**[Your Contact Information]**
**[Your Email Address]**

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### **Steps to Issue a No Dues Certificate**

1. **Verify the Payment**: Ensure that all dues from the debtor have been fully paid and verified in your records.
2. **Prepare the Certificate**: Use the format above or customize it to suit your company's specific needs.
3. **Obtain Necessary Approvals**: Ensure that the certificate is approved by the appropriate authority in your organization (e.g., Finance Manager, Accounts Department).
4. **Provide the Certificate**: Send the certificate to the debtor through a formal method (e.g., email, postal service) and keep a copy for your records.

### **Additional Tips**

- **Keep a Record**: Maintain a copy of the No Dues Certificate in your records for future reference.
- **Clear Communication**: Ensure that the debtor receives the certificate promptly and acknowledge any additional documentation they may require.

By following this format and procedure, you will provide a clear and formal confirmation that all dues have been settled.