Letter by CA for waiving loan by a director
This query is : Resolved
16 November 2019
What’s your query. Please elaborate
09 July 2024
When drafting a letter as a Chartered Accountant (CA) on behalf of a company to request the waiver of a loan by a director, it's important to structure it professionally and clearly. Here's a general outline and key points to include in such a letter:
### Sample Letter Outline for Waiving Loan by a Director
---
**[Your Name]**
**[Your Position]**
**[Your Company Name]**
**[Address of Your Company]**
**[City, State, Zip Code]**
**[Date]**
---
**[Recipient's Name]**
**[Recipient's Position]**
**[Lender's Name (if applicable)]**
**[Address of Recipient/Lender]**
**[City, State, Zip Code]**
---
**Subject: Request for Waiver of Loan by Director**
Dear **[Recipient's Name or Sir/Madam]**,
I hope this letter finds you well. I am writing on behalf of **[Company Name]** as their Chartered Accountant to formally request the waiver of a loan extended to our director, **[Director's Name]**.
### Introduction
- **State the Purpose:** Begin by clearly stating the purpose of the letter – to request the waiver of the loan extended to the director.
### Background Information
- **Loan Details:** Provide details of the loan, including the amount, purpose, terms of repayment (if any), and any relevant dates.
- **Director's Contribution:** Highlight the director's role, contributions to the company, and any circumstances that necessitate the waiver request.
### Justification for Waiver
- **Financial Condition:** Explain the financial situation of the director and how repaying the loan might be burdensome or challenging.
- **Company Benefit:** Emphasize how granting the waiver would benefit the company, potentially by allowing the director to focus on their responsibilities without financial stress.
### Assurance and Commitment
- **Commitment:** Assure the recipient that the company is committed to its financial responsibilities and that this request is a measure to ensure the smooth operation and growth of the business.
- **Future Measures:** Mention any steps the company plans to take to avoid such situations in the future.
### Conclusion
- **Request Confirmation:** Kindly request confirmation of receipt of the letter and the recipient's decision on the waiver request.
- **Contact Information:** Provide contact information should there be any questions or if additional information is required.
### Closing
- **Thank You:** Conclude with a thank you for considering the request and express hope for a favorable response.
---
**Yours sincerely,**
**[Your Name]**
**[Your Position]**
**[Your Contact Information]**
**[Company Name]**
**[Enclosures: List any enclosed documents, if applicable]**
---
### Notes:
- Ensure the letter is typed and formatted professionally.
- Customize the details to fit the specific circumstances and policies of your company.
- Obtain necessary approvals before sending the letter, especially if it involves financial decisions.
This structure should help you draft a clear and persuasive letter requesting the waiver of a loan by a director on behalf of the company.
### Sample Letter Outline for Waiving Loan by a Director
---
**[Your Name]**
**[Your Position]**
**[Your Company Name]**
**[Address of Your Company]**
**[City, State, Zip Code]**
**[Date]**
---
**[Recipient's Name]**
**[Recipient's Position]**
**[Lender's Name (if applicable)]**
**[Address of Recipient/Lender]**
**[City, State, Zip Code]**
---
**Subject: Request for Waiver of Loan by Director**
Dear **[Recipient's Name or Sir/Madam]**,
I hope this letter finds you well. I am writing on behalf of **[Company Name]** as their Chartered Accountant to formally request the waiver of a loan extended to our director, **[Director's Name]**.
### Introduction
- **State the Purpose:** Begin by clearly stating the purpose of the letter – to request the waiver of the loan extended to the director.
### Background Information
- **Loan Details:** Provide details of the loan, including the amount, purpose, terms of repayment (if any), and any relevant dates.
- **Director's Contribution:** Highlight the director's role, contributions to the company, and any circumstances that necessitate the waiver request.
### Justification for Waiver
- **Financial Condition:** Explain the financial situation of the director and how repaying the loan might be burdensome or challenging.
- **Company Benefit:** Emphasize how granting the waiver would benefit the company, potentially by allowing the director to focus on their responsibilities without financial stress.
### Assurance and Commitment
- **Commitment:** Assure the recipient that the company is committed to its financial responsibilities and that this request is a measure to ensure the smooth operation and growth of the business.
- **Future Measures:** Mention any steps the company plans to take to avoid such situations in the future.
### Conclusion
- **Request Confirmation:** Kindly request confirmation of receipt of the letter and the recipient's decision on the waiver request.
- **Contact Information:** Provide contact information should there be any questions or if additional information is required.
### Closing
- **Thank You:** Conclude with a thank you for considering the request and express hope for a favorable response.
---
**Yours sincerely,**
**[Your Name]**
**[Your Position]**
**[Your Contact Information]**
**[Company Name]**
**[Enclosures: List any enclosed documents, if applicable]**
---
### Notes:
- Ensure the letter is typed and formatted professionally.
- Customize the details to fit the specific circumstances and policies of your company.
- Obtain necessary approvals before sending the letter, especially if it involves financial decisions.
This structure should help you draft a clear and persuasive letter requesting the waiver of a loan by a director on behalf of the company.
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