Invoice

This query is : Resolved

Querist : Anonymous

Querist : Anonymous (Querist)

20 January 2013 HAMARE PASS EXCISE DEALER REGISTRATION HAI, HAMNE HAMARE CUSTOMER KO MATERIAL SALE KIYA THA AUR USKA EXCISE BHI PASS ON KIYA THA. LEKIN WO TRANSACTION LOSS ME GAYA THA. TO HAMNE PARTY SE REQUEST KI THI HAME RATE BADHAKE DO, TO UNOHNE HAME RATE CHANGE KARKE AMENDED PURCHASE ORDER BHEJE HAI. TO ABHI MUJHE YE JANANA HAI KI MATERIAL GAYA, EXCISE PASS ON HUA HAI. TO PAHALE JO PURCHASE ORDER THI AUR ABHI JO AMENDED PURCHASE ORDER KA RATE DIFFERANCE KE INVOICE MUJHE BANANE HAI TO HAI USKI INVOICE KAISI BANAYI JATI HAI USKA FORMAT MUJHE CHAHIYE THA

Hitendra Jain

Hitendra Jain (Expert)
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20 January 2013 Billing format is

Actual Transaction Value as per amended purchase order
Add Excise Duty @ duty % on above
Add Education cess @ 2% of Excise Duty
Add Senior & Higher Education Cess
@ 1% of Excise Duty or 1/2 of Education Cess
Sub Total (A)
Add VAT if applicable @ vat % on Sub Total (A)
Add CST if applicable @ 2% on Sub Total (A)
Add Entry Tax / Octroi @ applicable % on Sub Total (A)
Grand Total / Bill Amount = sum of Sub Total (A), VAT, CST, Octroi.

Querist : Anonymous

Querist : Anonymous (Querist)

20 January 2013 THANKS FOR REPLY
LEKIN US AMOUNT KA TO HAMNE INVOICE BANA DIYA HAI, BUT JO DIFFERENCE AMOUNT KA INVOICE BANANA HAI. AUR VAH REGULAR INVOICE FORMAT ME BANANA HAI YA DUSARA KOI FORMAT HAI

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Asha Kanta Sharma

Asha Kanta Sharma

(Expert)
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01 August 2024 Material sale and excise duties are a significant part of business transactions for excise-registered dealers. When there is a rate amendment due to a loss and subsequent rate increase request, generating an invoice for the rate difference is necessary. Here’s a step-by-step guide on how to create an invoice for the rate difference and the format for it:

### **Creating a Rate Difference Invoice:**

#### **Steps to Create the Rate Difference Invoice:**

1. **Review Original and Amended Purchase Orders:**
- Compare the original purchase order and the amended purchase order to determine the rate difference per unit.

2. **Calculate the Total Rate Difference:**
- Multiply the rate difference by the total quantity of materials supplied to get the total amount for the rate difference.

3. **Prepare the Rate Difference Invoice:**
- Use your regular invoice format but clearly indicate that it is a "Rate Difference Invoice."
- Include details such as the original invoice number, the original purchase order number, and the amended purchase order number for reference.
- Calculate the excise duty on the rate difference amount as applicable.

4. **Update Excise Records:**
- Ensure that the excise duty records are updated to reflect the additional excise duty being passed on due to the rate difference.

#### **Format for Rate Difference Invoice:**

Here’s a sample format for a rate difference invoice:

---

**[Your Company Name]**
**[Your Company Address]**
**[Contact Information]**
**GSTIN: [Your GST Number]**
**Excise Registration Number: [Your Excise Registration Number]**

**Rate Difference Invoice**

| Invoice No: [Invoice Number] | Date: [Invoice Date] |
|---------------------------------------|----------------------------------|
| Original Invoice No: [Original Invoice Number] | Date: [Original Invoice Date] |
| Original Purchase Order No: [Original PO Number] | Date: [Original PO Date] |
| Amended Purchase Order No: [Amended PO Number] | Date: [Amended PO Date] |

**Bill To:**

| Customer Name | [Customer Name] |
|---------------|-----------------------|
| Address | [Customer Address] |
| GSTIN | [Customer GST Number] |

| **Description** | **Quantity** | **Rate Difference** | **Total Amount** |
|------------------------|--------------|---------------------|------------------|
| [Material Description] | [Quantity] | [Rate Difference] | [Rate Difference × Quantity] |

**Total Rate Difference Amount:** ₹ [Total Rate Difference Amount]

**Excise Duty (as applicable):** ₹ [Excise Duty Amount]

**Total Payable Amount:** ₹ [Total Payable Amount]

**Notes:**
- This invoice is raised for the rate difference as per the amended purchase order.
- The original excise duty has been passed on to the customer in the original invoice.

**Authorized Signatory:**

| [Your Name] | [Designation] |
|-----------------------|-----------------------|
| [Signature] | |

---

### **Important Points:**

- **Documentation:** Keep a copy of both the original and amended purchase orders for your records.
- **Compliance:** Ensure that all details regarding excise duty are accurately updated in your excise duty records.
- **Communication:** Inform your customer about the rate difference invoice and ensure they acknowledge receipt.

This format should help you create a compliant rate difference invoice. Always ensure that your invoices adhere to the latest tax and excise laws and regulations.