Vouchers maintenance
rakesh (student) (463 Points)
20 June 2022
is physical maintenance of vouchers mandatory
37 Replies
prasad Nilugal
( GST Practitioner & Accounts )
(14861 Points)
Replied 20 June 2022
Yes, it's always better to maintain Voucher , it is important for Audit purpose .
where you are having documentary evidence in such case not much issue , however maintenance of internal vouchers should be mandatory , for example if you are spending money in Cash to tea vendor of office , House keeper and other office expenses ,wherein they are not issuing any Invoice or bill , so in this case Accountant has to prepare Vocher and take signature on voucher for receipt of cash , It is important for Audit purpose . So maintain all types of Vocher both Internal and external
where you are having documentary evidence in such case not much issue , however maintenance of internal vouchers should be mandatory , for example if you are spending money in Cash to tea vendor of office , House keeper and other office expenses ,wherein they are not issuing any Invoice or bill , so in this case Accountant has to prepare Vocher and take signature on voucher for receipt of cash , It is important for Audit purpose . So maintain all types of Vocher both Internal and external
Eswar Reddy S
(CFO- at NHTF)
(58275 Points)
Replied 20 June 2022
It's not mandatory. One can maintain the books of accounts in electronic mode also. It's permitted under companies act
prasad Nilugal
( GST Practitioner & Accounts )
(14861 Points)
Replied 20 June 2022
For Sole proprietorship , partnership Firm , LLP, other Non profit Organizations Wherein Companies Act not applicable , It's better to maintain Voucher .
sabyasachi mukherjee
(27709 Points)
Replied 20 June 2022
Voucher is a mandatory document to authenticate any transaction whether debit or credit. There are other vouchers journal for adjustment and other rectification entries.
prasad Nilugal
( GST Practitioner & Accounts )
(14861 Points)
Replied 21 June 2022
In Companies also after preparing Vouchers , we have enter in electronic mode .So in all respect Vouchers are mandatory .
Eswar Reddy S
(CFO- at NHTF)
(58275 Points)
Replied 21 June 2022
Vouchers in electronic mode are sufficient
prasad Nilugal
( GST Practitioner & Accounts )
(14861 Points)
Replied 21 June 2022
@ Eswar Reddy
But Supose you pay Salary in Cash Rs 8000/- to employee , How you directly going to enter into electronic mode or System with out Voucher ?.
But Supose you pay Salary in Cash Rs 8000/- to employee , How you directly going to enter into electronic mode or System with out Voucher ?.
Eswar Reddy S
(CFO- at NHTF)
(58275 Points)
Replied 21 June 2022
Payment voucher can be generated in the software
prasad Nilugal
( GST Practitioner & Accounts )
(14861 Points)
Replied 21 June 2022
Ok, after generation of payment voucher , You have to take printout then, Signature of the employee for receipt of Salary on that voucher is very important. then that physical voucher will be in the File for Audit purpose in future .
Eswar Reddy S
(CFO- at NHTF)
(58275 Points)
Replied 21 June 2022
Digital signature is there to sign the pdf . Few softwares have voucher authentication through login
prasad Nilugal
( GST Practitioner & Accounts )
(14861 Points)
Replied 22 June 2022
If Payment is more than 5000/- in Cash ,1 Rupee revenue stamp is Compulsory on Vouchers.
Eswar Reddy S
(CFO- at NHTF)
(58275 Points)
Replied 22 June 2022
Each and every transaction should have explanation. So if transactions are less then one can use excel also with explanation
CA Rashmi Gandhi
(Chartered Accountant)
(86461 Points)
Replied 22 June 2022
How transaction will be less than one and what is the need of recording single transaction
Eswar Reddy S
(CFO- at NHTF)
(58275 Points)
Replied 23 June 2022
The meaning for previous comments if there are less number of transactions and it small entity then one can use excel also
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