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Invoice No.

14 July 2017

We have 2 series of No. in invoice.
1 for Intra state and other for Interstate. for Interstate we are Prefix IS and for within state is LS.
is it OK to keep 2 series? upto now we were keeping this way only. Prabhat

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22 Replies

Kunal Pansari (Accountant) (1037 Points)
Replied 14 July 2017

2 series invoice is not allowed in GST. A single series should be maintained for all types of sale

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RAJA P M ("Do the Right Thing...!!!") (128042 Points)
Replied 14 July 2017

Yes., I agree to Mr Kunal Pansari.
Two series invoices not allowed in GST also Service bills

Prabhat Kishanpuria (46 Points)
Replied 14 July 2017

sir; as per GST rules you can have 2 series :

a consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters hyphen or dash and slash symbolised as “-” and “/” respectively, and any combination thereof, unique for a financial year

please give your opinion.

Narayan Shivhare (204 Points)
Replied 14 July 2017

There is not mendatory to keep single invoice bill book you may keep inovice book as per your convenience,,, but serial number should be reported in GSTRN 1,,, if you other thing that only one bill book allowed then if any person making bill from computer and occasionally computer not working than how u will make bill without manual bill book,,, in that case u have to make bill from manual bill book.

Kunal Pansari (Accountant) (1037 Points)
Replied 14 July 2017

You can have different bill book but pattern of invoice number should be in same series

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Prabhat Kishanpuria (46 Points)
Replied 14 July 2017

you means to say we can have one series IS/1...... for interstate and other LS/1..... for local . please confirm

Narayan Shivhare (CA) (64 Points)
Replied 14 July 2017

THERE IS NO NEED TO MENTAIN EVEN THIS REQUIREMENT ONLY THING IS THAT YOU HAVE TO INFORME ABOUT SERIAL NO TO GSTR 1 AND PLEASE SEE THE EXCELL FILE GIVEN IN GST WEB SITE.... BUT YOU CAN NOT ESCAP FROM ONE NUMBER TO OTHER WITHOUT ANY REASON....BILL BOOK SHOULD BE GO DATE WISE 1-2-3 AND SO ON...

Prabhat Kishanpuria (46 Points)
Replied 14 July 2017

Sir I agree with you. just want to confirm. we have 2 bill book one for local and one for interstate. in both No. start from 1 separately prefix with IS and LS. is it OK?

Narayan Shivhare (CA) (64 Points)
Replied 14 July 2017

GSTR 1 in excell format is realised in https://www.gst.gov.in/download/returns please download and see how we file return

Attached File : 83942 20170714120235 offlinetool.zip downloaded: 260 times

Omkar (Finance & Acct Dept) (75 Points)
Replied 14 July 2017

It may be allowed as GST portal itself shows different series of supply in its Offline Return Utility of GSTR-1

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RAJA P M ("Do the Right Thing...!!!") (128042 Points)
Replied 14 July 2017

Only single invoice book and it's continued number available.

Then filing of return in GST website also generate "Electronic Reference Number" its also continueeeeeeesss.

So, single sequense is applicable in GST even Goods and services are in one sequenses.....

Narayan Shivhare (CA) (64 Points)
Replied 14 July 2017

We read in invoice rules:

Point b) as under

a consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters hyphen or dash and slash symbolised as “-” and “/” respectively, and any combination thereof, unique for a financial year; means

Diffrent years may have same invoice number. and in any year you may have diffrent invoice bill book there is nothing in rules which stop us to maintian diffrent bill book for diffrent purposes.... please see invoice rules issued by Govt. on https://www.cbec.gov.in/resources//htdocs-cbec/gst/invoice-gst-rules17052017.pdf;jsessionid=C222333CADB9CC0B9DFC7DA8CEDFB687

Attached File : 83942 20170714152208 invoice gst rules17052017.pdf downloaded: 133 times

Narayan Shivhare (CA) (64 Points)
Replied 14 July 2017

even we can see exemple of Big Malls and BigShops where customers purchase the goods and make payment in diffrent counters so they can not make bills in one single bill books there bill book may be as per counter wise (May be manual and on computers)

RAJA P M ("Do the Right Thing...!!!") (128042 Points)
Replied 14 July 2017

Originally posted by : Narayan Shivhare
	even we can see exemple of Big Malls and BigShops where customers purchase the goods and make payment in diffrent counters so they can not make bills in one single bill books there bill book may be as per counter wise (May be manual and on computers)

Yes..... BIG Malls ll be sale to RD then he give actual Invoice NO. The Big mall sales make MANY COUNTERS to end users then he ll end of the Day/Week/Month ll be make Consolidated bills as CASH BILLS