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DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
FB: csdiveshgoyal@gmail.com Blog: www.csdiveshgoyal.info Gmail Id: csdiveshgoyal@gmail.com
This blog post is not a professional advice but just a knowledge sharing initiative for mutual discuss ion.
1
HOW TO PREPARE ANNUAL RETURN AS PER
COMPANIES ACT, 2013’ {MGT-7}
INTRODUCTION:
Section 159,160,161,162 & Schedule V deals with the Annual Return & related
Provisions under Companies Act, 1956. But in Compan ies Act, 2013 all these
Sections are combined together in one Section namel y – 92.
Annual return is a yearly statement, required to be filed by every company
irrespective of their nature, i.e. private, public, listed, unlisted, or status, i.e. active,
dormant or under amalgamation. It is perhaps the mo st important document
required to be filed by every company with the Regi strar of Companies. Apart from
the Financial Statements, this is the only document to be compulsorily filed with
the Registrar every year irrespective of any events / happenings in the company.
Section 92 of the Companies Act, 2013 requires ever y
company to prepare an annual return, a comprehensiv e
document which contains information of a company re lating to
its share capital, indebtedness, directors, shareho lders, changes
in directorships corporate governance disclosures e tc.
The Companies Act, 2013, a historic legislation whi ch intends to improve corporate governance and
empower shareholders. The Act has incorporated a fr amework which is based on self-regulation but
with enhanced disclosures and accoun
tability on the part of companies and their managem ents.
The Ministry of Corporate Affairs vide General Circ ular 8/2014 dated 04.04.2014 clarified that annual
return in terms of section 92 of the Companies Act, 2013 will be in form MGT 7 and will be applicable
for financial years commencing on or after 1st Apri l, 2014
TIME PERIOD:
An Annual Return is a
snapshot of certain
company information
as they stood on the
close of the financial
year.
It is not a tax return; it is simply
a corporate law requirement and
every company is legally
obligated to file this return with
Registrar of Companies (ROC).
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
FB: csdiveshgoyal@gmail.com Blog: www.csdiveshgoyal.info Gmail Id: csdiveshgoyal@gmail.com
This blog post is not a professional advice but just a knowledge sharing initiative for mutual discuss ion.
2
Earlier in the Companies act, 1956 Annual return wa s prepared for the period from the date of last
AGM to date of current AGM
. But there is a major change under Companies Act, 2013
i.e. now Companies are required to prepare Annual R eturn for the financial year
i.e. 1
st April to 31st March.
ANNUAL RETURN OF FOREIGN COMPANY:
As per section 384(2), the provisions of section 92 shall also apply to a foreign company, subject to
such exceptions, modifications and adaptations as m ay be made therein by rules. Rule 7 of the
Companies (Registration of Foreign Companies) Rules , 2014 provides that every foreign company
shall prepare and file, within a period of sixty da ys from the last day of its financial year, to the
Registrar annual return in Form FC.4 along with fee , containing the particulars as they stood on the
close of the financial year
EXTRACT OF ANNUAL RETURN:
As per sub-section (3) of section 92, the companies are also required to prepare extract of Annual
Return in Form No. MGT-9 which shall form part of B oard’s Report.
PENALTY:
If a company fails to file its annual return under section 92, before the expiry of the period specifi ed
under section 403 with additional fee, the company shall be punishable with fine which shall not be
less than fifty thousand rupees but which may exten d to five lacs rupees and every officer of the
company who is in default shall be punishable with imprisonment for a term which may extend to six
months or with fine which shall not be less than fi fty thousand rupees but which may extend to five
lacs Rupees, or with both.(Section 92).
FILING OF ANNUAL RETURN WITH THE REGISTRAR (SECTION 92(4))
The return has to be filed with the Registrar of Companies within 60 days from the date of Annual
General Meeting. If the Annual General Meeting is n ot held in any year, the return has to be filed
within 60 days from the date on which Annual Genera l Meeting should have been held together with
the statement specifying the reasons for not holdin g the Annual General Meeting, on payment of such
fee or additional fee as prescribed (Rule 12 of the Companies (Registration Offices and Fees) Rules,
2014.
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
FB: csdiveshgoyal@gmail.com Blog: www.csdiveshgoyal.info Gmail Id: csdiveshgoyal@gmail.com
This blog post is not a professional advice but just a knowledge sharing initiative for mutual discuss ion.
3
Let’s Start Detailed discussion on Annual return Prepar ation of
Annual Return:
MCA by Companies (Management and Administration) Am endment Rules, 2015 dated: 28th August,
2015 came out with the Final format of Annual Return (MGT-7).
No. Heading
MGT-7 Info Required Source of Income
I.
REGISTRATION AND OTHER DETAILS
REGISTRATION AND OTHER DETAILS REGISTRATION AND OTHER DETAILS
REGISTRATION AND OTHER DETAILS
Corporate Identification No. CIN No. of Company MCA Website
Name of Company Pre-fill Pre-fill
Registered office address Pre-fill Pre-fill
Email- ID of the company EMAIL ID of Company Letter Head of Company
Telephone number with
STD code
Telephone No. of
Company
Letter Head of Company
Website, if any Website of Company Letter Head of Company
Date of Incorporation Pre-fill Pre-fill
Type of Company Pre-fill Pre-fill
Category of Company Pre-fill Pre-fill
Sub-Category of Company Pre-fill Pre-fill
Whether company is having
Share Capital
Pre-fill Pre-fill
Whether Company is Listed
on Recognize Stock
Exchange
Select Yes or No If Yes, Then mention
1.
SE code and SE
Name
2. Transfer Agent CIN
Financial Year 1st April, 2015 - 31st
March -16
Financials of Company
Whether AGM Held If yes Then Mention Minutes of AGM
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
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4
Date
If not then provide
extentsion details
II. PRINCIPLE BUSINESS ACTIVITY OF COMPANY
PRINCIPLE BUSINESS ACTIVITY OF COMPANY PRINCIPLE BUSINESS ACTIVITY OF COMPANY
PRINCIPLE BUSINESS ACTIVITY OF COMPANY
(All the business activities contributing 10% or mor
e of the total turnover of the company shall be stated)
Number of Business activity NIC Code List
Main Activity Group Code 99531 NIC Code List
Description of main business
activity
Residential Buildings NIC Code List
Business Activity code 9953112 NIC Code List
Description of Business
Activity
Multi-dwelling
residential buildings
NIC Code List
% of Total Turnover of
Company 40% NIC Code List
NIC CODE
LIST
http://www.mca.gov.in/XBRL/pdf/NPCS_codes.pdf
III. PARTICULARS OF HOLDING, SUBSIDIARY, JOINT VENTURES
PARTICULARS OF HOLDING, SUBSIDIARY, JOINT VENTURES PARTICULARS OF HOLDING, SUBSIDIARY, JOINT VENTURES
PARTICULARS OF HOLDING, SUBSIDIARY, JOINT VENTURES
AND ASSOCIATE COMPANIES
AND ASSOCIATE COMPANIESAND ASSOCIATE COMPANIES
AND ASSOCIATE COMPANIES
Number of Company for which Information is given
Check the Investments of
Company and Check the
Shareholder of Company.
Name of Company Pre- fill Balance Sheet-
Investment of Company
CIN of Company MCA Website Balance Sheet-
Investment of Company
Holding/ Subsidiary/ Joint
Venture
Check Status as per
Definition
Balance Sheet-
Investment of Company
% of shares Held Balance Sheet-
Investment of Company
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
FB: csdiveshgoyal@gmail.com Blog: www.csdiveshgoyal.info Gmail Id: csdiveshgoyal@gmail.com
This blog post is not a professional advice but just a knowledge sharing initiative for mutual discuss ion.
5
POINTS TO BE KEPT IN MIND WHILE PREPARING THE POINT NO III:
Check the Register of Member for – Subsidiary.
Check the definition of Holding, Subsidiary and Ass ociate Company.
Check the Investment Register of the auditee compan y.
4
44
4
SHARE CAPITAL, DEBENTURES AND OTHER SECURITIES
SHARE CAPITAL, DEBENTURES AND OTHER SECURITIES SHARE CAPITAL, DEBENTURES AND OTHER SECURITIES
SHARE CAPITAL, DEBENTURES AND OTHER SECURITIES
OF THE COMPANY
OF THE COMPANY OF THE COMPANY
OF THE COMPANY
(I) SHARE CAPITAL
(a) Equity/ Preference
Share Capital
Particulars Face
Value
Authoriz
ed
Capital
Issued
Capital
Subscrib
ed
capital
Paid up
Capital
Total no. of shares
Balance Sheet
MCA Website
Register of Members
Number of classes Check whether there is different-2 class of Equity
shares.
Class of shares Authoriz
ed
Capital
Issued
Capital
Subscrib
ed
capital
Paid up
Capital
Balance Sheet
MCA Website
Register of Members
(d) Break-up of paid-up
Share Capital
Class of shares Number
of shares
Total
Nominal
Amount
Total
Paid-up
amount
Total
premium
Equity Shares
At the beginning of
the Year
Increase during the
Year
Points to be kept in mind while preparing the point No d:
Register of Member at the beginning of the Year.
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
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6
Whether any allotment during the year (PAS-3)
Type of Allotment.
Decrease during the
Year
Points to be kept in mind while preparing the point No d:
Register of Member at the end of the Year.
Transfer of Shares during the year.
Forfeiture of shares during the year, if any.
Redemption of Shares during the year if any.
(III) Details of shares/debenture transfers since closure date of last financial year(or
in the case of the first return at any time since the incorporation of the
Company)
Points to be kept in mind while preparing the point No d:
Register of Share Transfer.
Share Transfer Deeds.
Minutes of Board Meeting.
(IV) Indebtedness including debentures(Outstanding as at the end of Financial Year)
Points to be kept in mind while preparing the point No d:
Register of Securities.
Balance Sheet.
V. TURNOVER AND NET WORTH OF THE COMPANY
TURNOVER AND NET WORTH OF THE COMPANY TURNOVER AND NET WORTH OF THE COMPANY
TURNOVER AND NET WORTH OF THE COMPANY
(AS DEFINED IN THE COMPANIES ACT. 2013)
(AS DEFINED IN THE COMPANIES ACT. 2013) (AS DEFINED IN THE COMPANIES ACT. 2013)
(AS DEFINED IN THE COMPANIES ACT. 2013)
Turn Over Turn over as on 31.03.2015 Statement of Profit &
Loss account- Income
side.
Net worth Net Worth as on 31.03.2015 Check Balance Sheet and
Calculate as:
As given in 2 (57) of
Companies Act, 2013
VI. SHARE HOLDING PATTERN
SHARE HOLDING PATTERN SHARE HOLDING PATTERN
SHARE HOLDING PATTERN
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
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7
SHARE HOLDING PATTERN- PROMOTER
Given in Table format
Below- Annexure I
Number of Shares and
Percentage of Share
holding.
Check the Status of
Promoter.
Register of Members
SHARE HOLDING PATTERN- PUBLIC
Given in Table format
Below- Annexure I
Numbers of Shares and
Percentage of Share
holding.
Register of Members
Register of Shareholder
SHARE HOLDING PATTERN- PUBLIC (FII)
Details Of Foreign
Institutional Investors'
(FILS) Holding Shares Of
The Company.
Name of FII Address,
Date of Incorporation,
Country of Incorporation
No. of Share Hold and
Percentage of Share
Holding.
Register of Members
POINTS TO BE KEPT IN MIND WHILE PREPARING THE POINT NO VI:
Read the Definition of Promoter given in section 2( 69) of Companies Act, 2013. As per
definition decide the Promoters of the Company.
Shareholding of person other than promoter is to be entered in Share Holding Pattern-
Public
.
VII. NUMBER OF PROMOTERS, MEMBERS, DEBENTURE HOLDERS
NUMBER OF PROMOTERS, MEMBERS, DEBENTURE HOLDERS NUMBER OF PROMOTERS, MEMBERS, DEBENTURE HOLDERS
NUMBER OF PROMOTERS, MEMBERS, DEBENTURE HOLDERS
Promoters At the
Beginning
of Year
Addition Cessation At the
End of
year
Register of
Members
PAS-3 (filed
during the Year)
Transfers Deeds
Minutes of the
Meetings
Members
{other than
promoters)
Debenture
holders
POINTS TO BE KEPT IN MIND WHILE PREPARING THE POINT NO VII:
Check Register of Member (Shareholder at the beginn ing of the Year).
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
FB: csdiveshgoyal@gmail.com Blog: www.csdiveshgoyal.info Gmail Id: csdiveshgoyal@gmail.com
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8
Check whether there is any allotment during the yea r for (Addition).
Check whether any Transfer/forfeiture/Buy-back for (Cessation).
Check the Register of Member (Shareholder at the en d of the Year).
VIII. DETAILS OF
DETAILS OF DETAILS OF
DETAILS OF
DIRECTORS AND KEY MANAGDRIAL PE
DIRECTORS AND KEY MANAGDRIAL PEDIRECTORS AND KEY MANAGDRIAL PE
DIRECTORS AND KEY MANAGDRIAL PERSONNEL
RSONNELRSONNEL
RSONNEL-
--
-
Annexure
Annexure Annexure
Annexure-
--
-
III
IIIIII
III
Promoter Check as per Definition
Executive & Non
executive
Check form DIR-12
Register of Director
DIR-12
No. of Director at
Beginning of the year
Check No. of Total
Director as on beginning
of the year (as on
01.04.2014)
Register of Director
No. of Director at the end
of the year
Check No. of Total
Director as on end of the
year (as on 31.03.2015)
Register of Directors
MCA Website
Percentage of share held by
Director at the end of the
Year
Director Shareholding as
on 31.03.2015 i.e. at the end
of the year.
Register of Directors
Shareholding
Independent or Not Check status of Director Declaration of
Independency
DIR-12
Register of Director
Nominee or Representative Check Status DIR-12
Register of Member
No. of Director & KMP as on 31.03.2015 Check Register of
Directors
VIII
DETAILS OF DIRECTORS & KMP AS ON CLOSURE OF FINANCI AL YEAR
DETAILS OF DIRECTORS & KMP AS ON CLOSURE OF FINANCI AL YEAR
DETAILS OF DIRECTORS & KMP AS ON CLOSURE OF FINANCI AL YEAR
DETAILS OF DIRECTORS & KMP AS ON CLOSURE OF FINANCI
AL YEAR
Name Name of all the Directors
and KMP as on 31st March
Register of Director
MCA
DIR- 12
DIN DIN of all the Directors Register of Director
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
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9
and KMP as on 31.03.2015 MCA
Designation Designation of all the
Directors and KMP as on
31st March
Register of Director
MCA
DIR- 12
Number of Equity Shares
held
Shareholding of all the
Directors and KMP as on
31
st March
Register of Director
Shareholding
Register of Member
Date of Cessation
(after closure of Financial
Year if any)
Between 31.03.2015 to Date
of finalization of Annual
Return
DIR-12
MCA
Minutes
VIII
PARTICULAR OF CHANGE IN DIRECTOR(S) OR KMP
PARTICULAR OF CHANGE IN DIRECTOR(S) OR KMP PARTICULAR OF CHANGE IN DIRECTOR(S) OR KMP
PARTICULAR OF CHANGE IN DIRECTOR(S) OR KMP
DURING THE YEAR
DURING THE YEAR DURING THE YEAR
DURING THE YEAR
Name
Register of Director
DIR-12
DIN Register of Director
DIR-12
DIN-3
Designation at the
beginning/ during the
financial year
Register of Director
DIR-12
Date of Appointment/
Change in designation /
Cessation
Register of Director
DIR-12,
Nature of Cessation
(after closure of Financial
Year if an Date of
Appointment/ Change in
designation / Cessation
Register of Director
DIR-12
Points to be kept in mind while preparing the point No VIII:
Check the Register of Director
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
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10
Check Form DIR-12
Check the MCA Website
IX. MEETINGS OF MEMBERS
MEETINGS OF MEMBERS MEETINGS OF MEMBERS
MEETINGS OF MEMBERS
Type of Meeting Notice of the Meeting
Date of Meeting Minutes of the Meeting
Total No. of Member entitle to attend
Meeting
Register of Member
Number of Members Present Attendance Sheet & Proxy Sheet of
Meeting
Present Member- % of shareholding Attendance Sheet with Register of
Member
IX. MEETINGS OF BOARD
MEETINGS OF BOARD MEETINGS OF BOARD
MEETINGS OF BOARD
Date of Meeting Minutes of the Meeting
Total No. of Director as on date of Meeting Register of Director
Number of Director Present Attendance Sheet of Meeting
Present Director- % of Total Director Attendance Sheet with Register of
Director
IX. MEETINGS OF COMMITTEE
MEETINGS OF COMMITTEE MEETINGS OF COMMITTEE
MEETINGS OF COMMITTEE
Type of Meeting Name of Committee
Date of Meeting Minutes of the Meeting
Total No. of Members as on date of Meeting List of Members of Committee
Number of Member Present Attendance Sheet of Meeting
% of total shareholding Attendance Sheet with total no. of
Members
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
FB: csdiveshgoyal@gmail.com Blog: www.csdiveshgoyal.info Gmail Id: csdiveshgoyal@gmail.com
This blog post is not a professional advice but just a knowledge sharing initiative for mutual discuss ion.
11
Note:
After filling of above mention details there is Par t ‘D’ of Point ‘IX’ which talks about the
presence of Director in all type of Meeting whether Board, Committee and General
Meeting. It will calculate the presence of Director in the Business of Company by
calculating his presence in the Meetings of the Com pany.
Points to be kept in mind while preparing the point No IX:
Check the Frequency of No. of Meeting
Check the Quorum of the Meeting
X. REMUNERATION TO DIRECTORS AND KMP
REMUNERATION TO DIRECTORS AND KMP REMUNERATION TO DIRECTORS AND KMP
REMUNERATION TO DIRECTORS AND KMP
MD/ WTD/ MANAGER/ CEO/ CFO/ CS
MD/ WTD/ MANAGER/ CEO/ CFO/ CSMD/ WTD/ MANAGER/ CEO/ CFO/ CS
MD/ WTD/ MANAGER/ CEO/ CFO/ CS/ Director
/ Director/ Director
/ Director
Name Name of the Person
Designation
Register of Director
MCA
DIR-12
Gross Salary Balance Sheet of the Company
Minutes of Meeting in which appointment made
Appointment Letter
Commission Ledger
Stock option Balance Sheet of the Company
Others Balance Sheet of the Company
Total Amount Balance Sheet of the Company
Note:
Remuneration to all the Directors / KMP / required to be given in the Annual Return.
Points to be kept in mind while preparing the point No XII:
Verify the Amount of Remuneration from Balance Shee t, Ledger, Minutes of appointment
/ increase in remuneration and any form if filed.
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
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12
XII. PENALTY/ PUNI
PENALTY/ PUNI PENALTY/ PUNI
PENALTY/ PUNISHMENT DETAILS THEREON
SHMENT DETAILS THEREONSHMENT DETAILS THEREON
SHMENT DETAILS THEREON
Company/ Director/ Officer
Company/ Director/ Officer Company/ Director/ Officer
Company/ Director/ Officer
Name of Company/
Director/ Officer
Check with the Director/ Officer and
Company whether they penalize during the
year.
Name of Court/ Concerned
Authority.
If answer of above Question is Yes, then
mention the Name of Authority.
Date of Order If Order Passed, then Mention dates of Order –
Copy of Order
Copy of Order Copy of Order
Copy of Order.
..
.
Name of Act And Section Under
Which Penalized
Check the Section and Act under which Penalty
Levied.
Details of Penalty Brief Particular of Offence penalized.
Details of Appeal & Present Status Details of appeal done during the financial year
and current status.
XII. Details of Compounding of Offence
Details of Compounding of Offence Details of Compounding of Offence
Details of Compounding of Offence
Name of Company/
Director/ Officer
Check with the Director/ Officer and Company
whether they gone for any compounding during the
financial year.
Name of Court/ Concerned
Authority
If answer of above Question is Yes, then mention
the Name of Authority
Date of Order If Order Passed, then Mention date of Order – Copy
of Order
Name of Act and Section
under which Committed
Check the Section under which compounding was
done.
Particular of offence Brief Particular of Offence compounded
Amount of compounding Amount levied by authority on compounding.
Note:
For the better Corporate Governance, Knowledge of S
take Holders and for the Transparency
regarding default of Company, Its Directors and Off icer above step is taken by the Ministry.
Points to be kept in mind while preparing the point No XII:
DIVESH GOYAL Mob: +918130757966
Practicing Company Secretary
csdiveshgoyal@gmail.com
GOYAL DIVESH& ASSOCIATES
Twitter: @DiveshGoyal04 Whatsapp: 8130757966
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13
Check maximum amount of the fine- If it does not ex ceed five lakh rupees then the
application for compounding of an offence be made t o Regional Director and in other
case to the tribunal.
Refer the particular Sections of the Companies Act, 2013 to identify the nature of offence
and penalty/ punishment
NOTE Below Given Part No. XI. XIV
I will discuss in my Next Article- Professional Involvement in preparation of
Annual Return
XI. Whether company has made all compliances and disclo sures
during the year
XIII. Whether complete list of shareholders, debenture holders has
been enclosed as an attachment
XIV. Compliance of Sub-Section (2) of Section 92, in Case of Listed
Companies
(Author – CS Divesh Goyal, GOYAL DIVESH & ASSOCIATES Company Secretary in Practice
from Delhi and can be contacted at
csdiveshgoyal@gmail.com)
Disclaimer: The entire contents of this document have been prepa red on the basis of relevant provisions and as per the
information existing at the time of the preparation . Although care has been taken to ensure the accura cy, completeness and
reliability of the information provided, I assume n o responsibility therefore. Users of this information are expected to refer to the
relevant existing provisions of applicable Laws. The user of the information agrees that the information is not a professional advice
and is subject to change without notice. I assume n o responsibility for the consequences of use of such information. IN NO EVENT
SHALL I SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPE CIAL OR INCIDENTAL DAMAGE RESULTING FROM, ARISING
OUT OF OR IN CONNECTION WITH THE USE OF THE INFORMATION. This is only a knowledge sharing initiative and author do
not intend to solicit any business or profession.