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25/05/2016dgft.gov.in/exim/2000/CIR/CIR13/cir1513.htm
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Government of India
Ministry of Commerce & Industry
Department of Commerce
Directorate General of Foreign Trade
Udyog Bhavan, New Delhi110011
Policy Circular No.15 (RE2013)/20092014 Dated the 31st
December, 2014
To
All Regional Authorities
Subject: Guidelines for Regional Authorities (RAs) to process Online IEC Applications
The following guidelines are laid down as instructions for the Regional Authorities to process Online IEC
Applications:
Part A: General Information:
1. From 1.1.2015, all applications for IEC would be made in online mode only. All applicants will have to
fill IEC application and also upload all required documents online.
2. All IEC Certificates would also be issued by the concerned RA (with his digital signature) in digital
format only. The applicant can take a print out of the digitally signed IEC, as and when required.
3. Applicants with digital signatures would sign the application with their digital signature and submit the
same online.
4. In case the applicant does not possess digital signature, then he would be required to take a print out of
the filled up application (without attachments), sign the same and submit it to the concerned RA, either by
Post or at the counter.
5. All applications must be processed and disposed within two working days of their receipt.
6. RAs would record their observations with reference to the application, based on which either an eIEC or
a rejection letter, along with the reasons for rejection, would be issued. RA would also print the office
note generated by the system on the application received for their office record.
7. There is no provision for issue of deficiency letter in the new system. If the IEC application is rejected,
the applicant would be required to file a fresh application.
8. The authorised officer (not below the rank of FTDO) in the Regional Authorities (RAs) as in Appendix 1
of Handbook of Procedure (vol.1) (20092014) will be the competent authority to issue/reject applications
for IEC.
Part B: What to Examine/Verify:
1. Applicant entity’s details:
a) In case of Proprietorship firms: To verify Name, Date of Birth and PAN, as filled in the application
form and as mentioned in the uploaded PAN, from the website of Income Tax Department.
b) In case of Partnership firms :
i. To verify Name, Date of Incorporation and PAN of the entity, as filled in the application
form and as mentioned in the uploaded PAN, from the website of Income Tax
Department.
ii. To verify Name, Date of Birth and PAN of the Partners as filled in the application form,
from the website of Income Tax Department.
c) In case the entity is Limited Liability Partnership/ Private/ Public/Govt. Undertaking / Section 25
Company:
i. To verify Name, Date of incorporation and PAN of the entity, as filled in the application
form and as mentioned in the uploaded PAN, from the website of Income Tax
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Department.
ii. To verify and crosscheck the number, names and other details of Partners/Directors from
the LLPIN/CIN information available on the Ministry of Corporate Affair’s website.
d) In case the entity is a Registered Society/Trust or a HUF:
To verify Name, Date of incorporation and PAN of the Society/Trust as filled in the
application form and as mentioned in the uploaded PAN, from the website of Income Tax
Department.
2. Applicant entity’s address verification: To verify the applicant entity’s address crosscheck the
address as indicated in Part A (ii) with that of the address as mentioned in the Sale deed (in case
business premises is selfowned); or Rental / Lease Agreement (in case office space is rented/
leased); or latest electricity /telephone bill.
3. Verification of the bank details of the applicant entity: Name of the Account Holder, Account
number, Bank’s name and Branch and IFS code as filled in by the applicant in Part A (viii) needs to be
crosschecked from the cancelled cheque/ bank certificate as uploaded.
Part C: Procedure for verification of details from websites by RAs:
RAs can crosscheck and verify Applicant entity's Name, Date of Birth/Date of Incorporation, PAN of
the entity from the link as below:
https://incometaxindiaefiling.gov.in/eFiling/Services/KnowYourPanLink.html
The LLPIN/CIN details of the Firm/Company may similarly be cross verified from the Ministry of
Corporate Affair’s website: http://www.mca.gov.in/MCA21/Master_data.html , by taking the steps listed
therein.
(S.P. Roy)
Joint Director General of Foreign Trade
Email: shyama.roy@nic.in
[F.No.01/93/180/20/AM13/ PC2(B)]