Definitions under Companies Act 2013

1 2 3 4 5 6 7 8 9 10 11 i) ii) 12Book andPaperandBookorPaper:‐include books of account, deeds, vouchers, writings, documents, minutes and registers maintained on paper or in electronic form; SECTION-2: DEFINITIONS UNDER COMPANIES ACT 2013 Abridged Prospectus:‐ means a memorandum containing such salient features of a prospectus as may  be specified by the Securities and Exchange Board by making regulations in this behalf; Accounting Standards:‐means the standards of accounting or any addendum thereto for companies or class of companies referred to in section 133; Alter or Alteration :‐ Includes the making of additions, omissions and substitutions; Authorised CapitalorNominalCapital:‐means such capital as is authorised by the memorandum of a company to be the maximum amount of share capital of the company; Banking Company:‐means a banking company as defined in clause (c) of section 5 of the Banking Regulation Act, 1949; Board ofDirectorsorBoard:‐in relation to a company, means the collective body of the directors of the company; Body Corporate or Corporation :‐ Includes a company incorporated outside India, but does not include‐ A co‐operative society registered under any law relating to co‐operative societies; and Any other body corporate (not being a company as defined in this Act), which the Central Government may, by notification, specify in this behalf; Appellate Tribunal:‐means the National Company Law Appellate Tribunal constituted under section 410; Articles :‐ means the articles of association of a company as originally framed or as altered from time to  time or applied in pursuance of any previous company law or of this Act; Associate Company:‐in relation to another company, means a company in which that other company has asignificant influence, but which is not a subsidiary company of the company having such influence and includes a joint venture company. Explanation:‐For the purposes of this clause,“significant influence” meanscontrol ofat least twenty per cent. of total share capital, or of business decisions under an agreement; Auditing Standards :‐ means the standards of auditing or any addendum thereto for companies or class  of companies referred to in sub‐section (10) of section 143; 13 i) ii) iii) iv) 14 15 16 17 18 19 20 21 22 23 a) b) 24 25The items of cost as may be prescribed under section 148 in the case of a company which belongs to any class of companies specified under that section; Branch Office :‐ in relation to a company, means any establishment described as such by the company; Called‐Up Capital :‐ means such part of the capital, which has been called for payment; Books of Account :‐ Includes records maintained in respect of:‐ All sums of money received and expended by a company and matters in relation to which the receipts and expenditure take place; All sales and purchases of goods and services by the company; Company :‐ Means a company incorporated under this Act or under any previous company law; Company limitedbyguarantee:‐means a company having the liability of its members limited by the memorandum to such amount as the members may respectively undertake to contribute to the assets of the company in the event of its being wound up; Company SecretaryorSecretary:‐means a company secretary as defined in clause (c) of sub‐section (1) of section 2 of the Company Secretaries Act, 1980 who is appointed by a company to perform the functions of a company secretary under this Act; Company SecretaryInPractice:‐means a company secretary who is deemed to be in practice under sub‐ section (2) of section 2 of the Company Secretaries Act, 1980; Company limitedbyshares:‐means a company having the liability of its members limited by the memorandum to the amount, if any, unpaid on the shares respectively held by them; Company Liquidator:‐in so far as it relates to the winding up of a company, means a person appointed by— the Tribunal in case of winding up by the Tribunal; or the company or creditors in case of voluntary winding up, as a Company Liquidator from a panel of professionals maintained by the Central Government under sub‐section (2) of section 275; Charge :‐ means an interest or lien created on the property or assets of a company or any of its  undertakings or both as security and includes a mortgage; Chartered Accountant:‐means a chartered accountant as defined in clause (b) of sub‐section (1) of section 2 of the Chartered Accountants Act, 1949 who holds a valid certificate of practice under sub‐ section (1) of section 6 of that Act; Chief Executive Officer :‐ means an officer of a company, who has been designated as such by it; Chief Financial Officer :‐ means a person appointed as the Chief Financial officer of a company; The assets and liabilities of the company; and 26 27 28 29 i) ii) iii) iv) v) 30 31 32 33 34 35Depository :‐Means a depository as defined in clause (e) of sub‐section (1) of section 2 of the Depositories Act, 1996; Derivative :‐Means the derivative as defined in clause (ac) of section 2 of the Securities Contracts (Regulation) Act, 1956; Director :‐ Means a director appointed to the Board of a company; Dividend :‐ Includes any interim dividend; Any Metropolitan Magistrate or a Judicial Magistrate of the First Class having jurisdiction to try any offence under this Act or under any previous company law; Debenture :‐Includes debenture stock, bonds or any other instrument of a company evidencing a debt, whether constituting a charge on the assets of the company or not; Deposit :‐Includes any receipt of money by way of deposit or loan or in any other form by a company, but does not include such categories of amount as may be prescribed in consultation with the Reserve Bank of India; The Court of Session having jurisdiction to try any offence under this Act or under any previous company law; The Special Court established under section 435; The district court, in cases where the Central Government has, by notification, empowered any district court to exercise all or any of the jurisdictions conferred upon the High Court, within the scope of its jurisdiction in respect of a company whose registered office is situate in the district; Contributory :‐Means a person liable to contribute towards the assets of the company in the event of its being wound up. Court means :‐ The High Court having jurisdiction in relation to the place at which the registered office of the company concerned is situate, except to the extent to which jurisdiction has been conferred on any district court or district courts subordinate to that High Court under sub‐clause (ii); Explanation:‐ For the purposes of this clause, it is hereby clarified that a person holding fully paid‐up shares in a company shall be considered as a contributory but shall have no liabilities of a contributory under the Act whilst retaining rights of such a contributory; Control :‐shall include the right to appoint majority of the directors or to control the management or policy decisions exercisable by a person or persons acting individually or in concert, directly or indirectly, including by virtue of their shareholding or management rights or shareholders agreements or voting agreements or in any other manner; Cost Accountant:‐Means a cost accountant as defined in clause (b) of subsection (1) of section 2 of the Cost and Works Accountants Act, 1959; 36 31 32 33 34 35 36 37 38 39 40 i) ii) iii) iv) v)A statement of changes in equity, if applicable; and Any explanatory note annexed to, or forming part of, any document referred to in subclause (i) to sub‐clause (iv): Provided thatthe financial statement, with respect to One Person Company, small company and dormant company, may not include the cash flow statement; Financial Institution:‐includes a scheduled bank, and any other financial institution defined or notified under the Reserve Bank of India Act, 1934; Financial statement :‐ In relation to a company, includes: A balance sheet as at the end of the financial year; A profit and loss account, or in the case of a company carrying on any activity not for profit, an  income and expenditure account for the financial year; Cash flow statement for the  financial year; Document :‐Includes summons, notice, requisition, order, declaration, form and register, whether issued, sent or kept in pursuance of this Act or under any other law for the time being in force or otherwise, maintained on paper or in electronic form; Employees’ stockoption:‐Means the option given to the directors, officers or employees of a company or of its holding company or subsidiary company or companies, if any, which gives such directors, officers or employees, the benefit or right to purchase, or to subscribe for, the shares of the company at a future date at a predetermined price; Expert :‐Includes an engineer, a valuer, a chartered accountant, a company secretary, a cost accountant and any other person who has the power or authority to issue a certificate in pursuance of any law for the time being in force; Document :‐Includes summons, notice, requisition, order, declaration, form and register, whether issued, sent or kept in pursuance of this Act or under any other law for the time being in force or otherwise, maintained on paper or in electronic form; Director :‐ Means a director appointed to the Board of a company; Dividend :‐ Includes any interim dividend; Deposit :‐Includes any receipt of money by way of deposit or loan or in any other form by a company, but does not include such categories of amount as may be prescribed in consultation with the Reserve Bank of India; Depository :‐Means a depository as defined in clause (e) of sub‐section (1) of section 2 of the Depositories Act, 1996; Derivative :‐means the derivative as defined in clause (ac) of section 2 of the Securities Contracts (Regulation) Act, 1956; 41 42 a) b) 43 i) ii) 44 45 46 47 48Holding Company:‐In relation to one or more other companies, means a company of which such companies are subsidiary companies; Independent Director :‐ Means an independent director referred to in subsection (5) of section 149; Indian DepositoryReceipt:‐Means any instrument in the form of a depository receipt created by a domestic depository in India and authorised by a company incorporated outside India making an issue of such depository receipts; Provided that :‐ Any amount representing unrealised gains, notional gains or revaluation of assets, whether shown as a reserve or otherwise, or Any change in carrying amount of an asset or of a liability recognised in equity, including surplus in profit and loss account on measurement of the asset or the liability at fair value,shall not be treated as free reserves; Global DepositoryReceipt:‐Means any instrument in the form of a depository receipt, by whatever name called, created by a foreign depository outside India and authorised by a company making an issue of such depository receipts; Government company:‐Means any company in which not less than fiftyone per cent. of the paidup share capital is held by the Central Government, or by any State Government or Governments, or partly by the Central Government and partly by one or more State Governments, and includes a company which is a subsidiary company of such a Government company; Foreign company:‐  Means any company or body corporate incorporated outside India which:‐ Has a place of business in India whether by itself or through an agent, physically or through electronic mode; and Conducts any business activity in India in any other manner. Free Reserves:‐means such reserves which, as per the latest audited Balance Sheet of a company, are available for distribution as dividend: Provided thaton an application made by a company or body corporate, which is a holding company or a subsidiary of a company incorporated outside India and is required to follow a different financial year for consolidation of its accounts outside India, the Tribunal may, if it is satisfied, allow any period as its financial year, whether or not that period is a year: Provided furtherthat a company or body corporate, existing on the commencement of this Act, shall, within a period of two years from such commencement, align its financial year as per the provisions of this clause; Financial year:‐In relation to any company or body corporate, means the period ending on the 31st day of March every year, and where it has been incorporated on or after the 1st day of January of a year, the period ending on the 31st day of March of the following year, in respect whereof financial statement of the company or body corporate is made up: 49 50 51 i) ii) iii) iv) 52 53 54 55 i) ii) iii) 56The subscriber to the memorandum of the company who shall be deemed to have agreed to become member of the company, and on its registration, shall be entered as member in its register of members; Every other person who agrees in writing to become a member of the company and whose name is entered in the register of members of the company; Every person holding shares of the company and whose name is entered as a beneficial owner in the records of a depository; Memorandum :‐Means the memorandum of association of a company as originally framed or as altered from time to time in pursuance of any previous company law or of this Act; Managing Director:‐Means a director who, by virtue of the articles of a company or an agreement with the company or a resolution passed in its general meeting, or by its Board of Directors, is entrusted with substantial powers of management of the affairs of the company and includes a director occupying the position of managing director, by whatever name called. Explanation :‐ For the purposes of this clause, the power to do administrative acts of a routine nature when so authorised by the Board such as the power to affix the common seal of the company to any document or to draw and endorse any cheque on the account of the company in any bank or to draw and endorse any negotiable instrument or to sign any certificate of share or to direct registration of transfer of any share, shall not be deemed to be included within the substantial powers of management; Member :‐ In relation to a company, means:‐ The whole‐time director; Such other officer as may be prescribed; Listed Company :‐ Means a company which has any of its securities listed on any recognised stock  exchange; Manager :‐Means an individual who, subject to the superintendence, control and direction of the Board of Directors, has the management of the whole, or substantially the whole, of the affairs of a company, and includes a director or any other person occupying the position of a manager, by whatever name called, whether under a contract of service or not; Interested Director:‐Means a director who is in any way, whether by himself or through any of his relatives or firm, body corporate or other association of individuals in which he or any of his relatives is a partner, director or a member, interested in a contract or arrangement, or proposed contract or arrangement, entered into or to be entered into by or on behalf of a company; Issued capital :‐ Means such capital as the company issues from time to time for subscription; Key Managerial Personnel :‐ In relation to a company, means: The Chief Executive Officer or the managing director or the manager; The company secretary; 57 58 59 60 i) ii) iii) iv) v) vi) vii) 61 62 63 64Paid‐up sharecapitalorSharecapitalpaid‐up:‐Means such aggregate amount of money credited as paidup as is equivalent to the amount received as paidup in respect of shares issued and also includes any amount credited as paidup in respect of shares of the company, but does not include any other amount received in respect of such shares, by whatever name called; Every Director, in respect of a contravention of any of the provisions of this Act, who is aware of such contravention by virtue of the receipt by him of any proceedings of the Board or participation in such proceedings without objecting to the same, or where such contravention had taken place with his consent or connivance; In respect of the issue or transfer of any shares of a company, the share transfer agents, registrars and merchant bankers to the issue or transfer; Official Liquidator :‐ Means an Official Liquidator appointed under sub‐section (1) of section 359; One Person Company :‐ Means a company which has only one person as a member; Ordinary orSpecialResolution:‐Means an ordinary resolution, or as the case may be, special resolution referred to in section 114; Wholetime director; Key managerial personnel; Where there is no key managerial personnel, such director or directors as specified by the Board in  this behalf and who has or have given his or their consent in writing to the Board to such  specification, or all  the directors, if no director is so specified; Any person who, under the immediate authority of the Board or any key managerial personnel, is charged with any responsibility including maintenance, filing or distribution of accounts or records, authorises, actively participates in, knowingly permits, or knowingly fails to take active steps to prevent, any default; Any person in accordance with whose advice, directions or instructions the Board of Directors of the company is accustomed to act, other than a person who gives advice to the Board in a professional capacity; Net worth:‐Means the aggregate value of the paidup share capital and all reserves created out of the profits and securities premium account, after deducting the aggregate value of the accumulated losses, deferred expenditure and miscellaneous expenditure not written off, as per the audited balance sheet, but does not include reserves created out of revaluation of assets, writeback of depreciation and amalgamation; Notification :‐Means a notification published in the Official Gazette and the expression “notify” shall be construed accordingly; Officer :‐Includes any director, manager or key managerial personnel or any person in accordance with whose directions or instructions the Board of Directors or any one or more of the directors is or are accustomed to act; Officer whoisindefault:‐For the purpose of any provision in this Act which enacts that an officer of the company who is in default shall be liable to any penalty or punishment by way of imprisonment, fine or otherwise, means any of the following officers of a company, namely: 65 66 67 68 i) ii) A) B) iii) 69 a) b) c) 70 71 a) b) 72 i) ii) The Infrastructure Development Finance Company Limited, referred to in clause (vi) of sub‐section Postal Ballot:‐ Means voting by post or through any electronic mode; Prescribed :‐ Means prescribed by rules made under this Act; Previous company law :‐ Means any of the laws specified below: Private Company:‐Means a company having a minimum paidup share capital of one lakh rupees or such higher paid‐up share capital as may be prescribed, and which by its articles:‐ Restricts the right to transfer its shares; Except in case of One Person Company, limits the number of its members to two hundred: Providedthat where two or more persons hold one or more shares in a company jointly, they shall, for the purposes of this clause, be treated as a single member: Provided further that:‐ Persons who are in the employment of the company; and Persons who, having been formerly in the employment of the company, were members of the company while in that employment and have continued to be members after the employment ceased, shall not be included in the number of members; and Prohibits any invitation to the public to subscribe for any securities of the company; Is not a private company; Promoter :‐ means a person:‐ who has been named as such in a prospectus or is identified by the company in the annual return referred to in section 92; or who has control over the affairs of the company, directly or indirectly whether as a shareholder, director or otherwise; or in accordance with whose advice, directions or instructions the Board of Directors of the company is accustomed to act: Provided thatnothing in subclause (c) shall apply to a person who is acting merely in a professional capacity; Prospectus:‐ Means any document described or issued as a prospectus and includes a red herring prospectus referred to in section 32 or shelf prospectus referred to in section 31 or any notice, circular, advertisement or other document inviting offers from the public for the subscription or purchase of any securities of a body corporate; Public company :‐ Means a company which:‐ Has a minimum paidup share capital of five lakh rupees or such higher paidup capital, as may be prescribed: Providedthat a company which is a subsidiary of a company, not being a private company, shall be deemed to be public company for the purposes of this Act even where such subsidiary company continues to be a private company in its articles ; Public Financial Institution” means :‐ The Life Insurance Corporation of India, established under section 3 of the Life Insurance Corporation Act, 1956; iii) iv) v) A) B) 73 74 75 76 i) ii) iii) iv) v) vi) vii) viii) A) B) xi) 77) i) ii) iii) Provided thatnothing in subclauses (vi) and (vii) shall apply to the advice, directions or instructions given in a professional capacity; Any company which is:‐ A holding, subsidiary or an associate company of such company; or A subsidiary of a holding company to which it is also a subsidiary; Such other person as may be  prescribed; Relative:‐  With reference to any person, means any one who is related to another, if: they are members of a Hindu Undivided Family; they are husband and wife; or one person is related to the other in such manner as may be prescribed; (1) of section 4A of the Companies Act, 1956  so repealed under section 465 of this Act; Specified company referred to in the Unit Trust of India (Transfer of Undertaking and Repeal) Act, 2002; Any body corporate whose Board of Directors, managing director or manager is accustomed to act in accordance with the advice, directions or instructions of a director or manager; Any person on whose advice, directions or instructions a director or manager is accustomed to act: Institutions notified by the Central Government under subsection (2) of section 4A of the Companies Act, 1956 so repealed under section 465 of this Act; Such other institution as may be notified by the Central Government in consultation with the Reserve Bank of India: Provided that no institution shall be so notified unless:‐ It has been established or constituted by or under any Central or State Act; or Not less than fiftyone per cent. of the paidup share capital is held or controlled by the Central Government or by any State Government or Governments or partly by the Central Government and partly by one or more State Governments; Recognised StockExchange:‐Means a recognised stock exchange as defined in clause (f) of section 2 of the Securities Contracts (Regulation) Act, 1956; Register ofCompanies:‐Means the register of companies maintained by the Registrar on paper or in any electronic mode under this Act; Registrar :‐Means a Registrar, an Additional Registrar, a Joint Registrar, a Deputy Registrar or an Assistant Registrar, having the duty of registering companies and discharging various functions under this Act; A key managerial personnel or his relative; A firm, in which a director, manager or his relative is a partner; A private company in which a director or manager is a member or director; A public company in which a director or manager is a director or holds along with his relatives, more than two per cent. of its paidup share capital; Related Party :‐ With reference to a company, means: A director or his relative; 78) 79) 80) 81) 82) 83) 84) 85) i) ii) A) B) C) 86) 87) i) ii) a) b) Provided thatsuch class or classes of holding companies as may be prescribed shall not have layers of subsidiaries beyond such numbers as may be prescribed. Explanation For the purposes of this clause,:‐ Turnoverof which as per its last profit and loss account doesnot exceed 2 crore rupeesor such higher amount as may be prescribed which shall not be more than twenty crore rupees: Provided that nothing in this clause shall apply to:‐ A holding company or a subsidiary company; A company registered under section 8; or A company or body corporate governed  by any special Act; Subscribed Capital:‐Means such part of the capital which is for the time being subscribed by the members of a company; Subsidiary company”or“Subsidiary”:‐In relation to any other company (that is to say the holding company), means a company in which the holding company: Controls the composition of the Board of Directors; or Exercises or controls more than onehalf of the total share capital either at its own or together with one or more of its subsidiary companies: A company shall be deemed to be a subsidiary company of the holding company even if the control referred to in subclause (i) or subclause (ii) is of another subsidiary company of the holding company; The composition of a company’s Board of Directors shall be deemed to be controlled by another company if that other company by exercise of some power exercisable by it at its discretion can Remuneration :‐Means any money or its equivalent given or passed to any person for services rendered by him and includes perquisites as defined under the Incometax Act, 1961; Schedule :‐ Means a Schedule annexed to this Act; Scheduled bank:‐means the scheduled bank as defined in clause (e) of section 2 of the Reserve Bank of India Act, 1934; Securities :‐Means the securities as defined in clause (h) of section 2 of the Securities Contracts (Regulation) Act, 1956; Securities andExchangeBoard:‐Means the Securities and Exchange Board of India established under section 3 of the Securities and Exchange Board of India Act, 1992; Serious Fraud Investigation Office :‐ Means the office referred to in section 211; Share :‐ means a share in the share capital of a company and includes stock; Small Company :‐ Means a company, other than a public company:‐ Paid Up Share Capital of which does not exceed 50 lakh rupeesor such higher amount as may be prescribed which shall not be more than five crore rupees; or c) d) 88) 89) 90) 91) 92) 93) 94) 95) By CS. Sandip Singh cssandipsingh@gmail.com Totalvotingpower:‐In relation to any matter, means the total number of votes which may be cast in regard to that matter on a poll at a meeting of a company if all the members thereof or their proxies having a right to vote on that matter are present at the meeting and cast their votes; appoint or remove all or a majority of the directors; The expression “company” includes any body corporate; "Layer” in relation to a holding company means its subsidiary or subsidiaries; Sweat EquityShares:‐means such equity shares as are issued by a company to its directors or employees at a discount or for consideration, other than cash, for providing their knowhow or making available rights in the nature of intellectual property rights or value additions, by whatever name called; Tribunal :‐ Means the National Company Law Tribunal constituted under section 408; Turnover :‐Means the aggregate value of the realisation of amount made from the sale, supply or distribution of goods or on account of services rendered, or both, by the company during a financial year; Unlimited company :‐ Means a company not having any limit on the liability of its members; Voting Right:‐Means the right of a member of a company to vote in any meeting of the company or by means of postal ballot; Wholetime Director :‐ Includes a director in the wholetime employment of the company; Words and Expressions used and not defined in this Act but defined in the Securities Contracts (Regulation) Act, 1956 or the Securities and Exchange Board of India Act, 1992 or the Depositories Act, 1996 shall have the meanings respectively assigned to them in those Acts.