Rent is payable monthly on the basis of leave and licence agreement which is normally valid for 11 months. If the rent for the year exceeds Rs. 180,000/- pa or Rs. 15,000 pm, TDS has to be deducted from the payment each month.
Here, an individual is renting out a flat to a company probably for more than Rs. 15,000 pm. The company paying rent to the owner will deduct TDS @ 10%. This 10% will be deducted and deposited by the company to the govt treasury. After a quarter, the company will file TDS return stating the TDS deducted and credited to the owner's name at a given PAN number. The company then issues a TDS certificate stating the amount deducted, deposited and the acknowledgement receipt number of TDS return filed. The owner is required to state this acknowledgement number in his IT returns to avail TDS credit. This is when the owner will get the credit of TDS. This credit of TDS is like an advance tax, which is paid by the company on behalf of the owner. As and when the owner files IT returns, the tax liability will reduce to the extent of this TDS credit.
Company will deduct TDS monthly, and deposit the same the subsequent month. The company then file TDS return and issue TDS certificate to the owner quarterly.