URGENT- STATUTORY REPORT

Statutory report

The Board of directors must prepare and send to every member a report called the

"Statutory Report" at least 21 days before the day on which the meeting is to be held. But

if all the members entitled to attend and vote at the meeting agree, the report could be

forwarded later also.

• Contents

The statutory report shall set out—

(a) Name, address, etc of the Company.

(b) Date of notice for holding the statutory meeting, date of the meeting, place

where the meeting is to be held.

(c) Details of shares allotted fully paid-up subject to payment in cash, shares

allotted as fully paid up

(d) the total number of shares allotted, distinguishing shares allotted as fully or

partly paid-up otherwise than in cash, and stating in the case of shares partly

paid-up, the extent to which they are so paid-up, and in either case, the

consideration for which they have been allotted;

(e) the total amount of cash received by the company in respect of all the shares

allotted, distinguished as aforesaid;

(f) an abstract of the receipts of the company and of the payments made thereout,

upto a date within seven days of the date of the report, exhibiting under

distinctive headings the receipts of the company from shares and debentures and

other sources, the payments made thereout, and particulars concerning the

balance remaining in hand, and an account or estimate of the preliminary

expenses of the company, showing separately any commission or discount paid

or to be paid on the issue or sale of shares or debentures;

(g) the names, addresses and occupations of the directors of the company and of its

auditors; and also, if there be any, of its manager, and secretary; and the

changes, if any, which have occurred in such names, addresses and occupations

since the date of the incorporation of the company;

(h) the particulars of any contract which, or the modification or the proposed

modification of which, is to be submitted to the meeting for its approval,

together in the latter case with the particulars of the modification or proposed

modification;

(i) the extent, if any, to which each underwriting contract, if any, has not been

carried out, and the reasons therefor;

(j) the arrears, if any, due on calls from every director and from the manager; and

(k) the particulars of any commission or brokerage paid or to be paid in connection

with the issue or sale of shares or debentures to any director or to the manager.

• Certification

The report should be certified as correct by at least two directors, one of whom must

be the managing director, where there is one, and must also be certified as correct by the

auditors of the company with respect to the shares allotted by the company, the cash

received in respect of such shares and the receipts and payments of the company. [Section

165(4)]

• Filing with Registrar

The Board of directors of a company shall deliver a copy of the said report in e-Form

22 electronically to the Registrar, digitally certified by directors and auditors as above

alongwith filing fee as per provisions of Schedule X of the Companies Act, 1956 after

copies thereof have been sent to the members. [Section 165(5)]