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URGENT pls guide post AGMcompliances

Priya Sharma (Company Secretary & Student.MBA) (998 Points)

29 January 2011

Kindly send me the check list of the post AGM compliances of a listed company with ROC and stock exchange.

Its urgent

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4 Replies

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 29 January 2011

Prepare and get signed the minutes within 30 days of the date of meeting
Send the minutes to the Stock Exchange.
File appropriate forms for the resolutions passed in the AGM.
File form 32 for change in directorships, if any.

For more detailed compliances, you have to share details of the matters placed in the AGM.

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Shridhi Jain (Company Secretary) (1678 Points)
Replied 29 January 2011

In addition to above,

file annual return within 60 days of agm

File b/sheet & p&l within 30 days of agm.

CS Snehal (Compliance Manager) (346 Points)
Replied 31 January 2011

If there are any special resolutions; please file form 23

Also your auditors need to file form 23B within 7 days for their appointment

Jaideep (Service) (1368 Points)
Replied 31 January 2011

Hi, Priya

Plz find below some inputs for POST AGM formalities;

Inform Stock Exchanges if dividend declared.
Finalise Bankers and Branches for at par payment of Dividend.
Arrange for Press Release regarding conduct of the AGM
Finalise printers for printing Dividend Warrants.
Deposit the Dividend amount within 5 days of the Annual General Meeting to the Banker
Communication to the Auditors confirming their appointment within 7 days.
Send proceedings of the meeting to the Stock Exchanges
Prepare Dividend payment Register -RTA
Approval of draft Dividend Warrants by Registrars -RTA
Prepare Minutes of the Meeting and circulate among Directors and Chairman for signature.
Supply of Pre-printed Dividend Warrants to Registrars
Make EDIFAR entry of the Annual Report - RTA
Send specimen dividend warrants to controlling Branch - RTA
Get approval Dividend Controls from Registrars
Printing of Dividend Registers by Registrars - RTA
Approval for mailing of dividend warrants by the controlling Banker - Banker
Mailing advance for posting of Dividend warrants to Registrars
Appointing Practicing Company Secretary Company – If Required
Mailing of Dividend Warrants - RTA
Filing of fresh Form 29/32 with ROC, wherever required.
Auditing of Transfer Documents and Registers of Members by the Practicing Company Secretary.
Prepare Annual Returns to be filed with ROC Company
Preparation of Distribution Schedule to be filed with Stock Exchanges.
Filing of Annual Returns and Certificate of Practicing Company Secretary with ROC
Filing of Annual Accounts with ROC.
Filing of Form 23 or other Forms if any, required with ROC.